1+5675 Administration Assistant

Job description
NHS Dumfries and Galloway is recruiting to an Administrative Assistant in the CAMHS Admin Team.

Principle duties include providing administrative support to Medical/Clinical & Administrative staff, to meet the needs of the service. This is a very busy department with 2 full time and 2 part time staff to cover a large number of medical/nursing/clinical staff. You will be required to multi task and could be asked to carry out a number of different duties including liaising with other departments both within the NHS and other agencies i.e. Education/Social Work and the Police.

At times you will also be required to cover general reception duties like answering the phones and speaking to the public.

The job is for minimum 15hours per week, but up 1+ hours per week can be considered. The post is based in at The Willows, Dumfries and preferred working days cover will be Wednesday/Thursday/Friday

The candidate should preferably have SVQ Level 3 or an equivalent level of qualification or demonstrate working experience at that level. Excellent interpersonal and keyboard skills, specialist knowledge of Microsoft Word and Excel is essential with previous office experience preferred.

Informal inquiries please contact Lynne McCulloch : lynne.mcculloch@nhs.scot

This vacancy does not meet the minimum salary required for Skilled Worker Visa sponsorship.

ADDITIONAL INFORMATION FOR CANDIDATES

To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages https://www.nhsdg.co.uk/workwithus/

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week for NHS Agenda for Change workers in Scotland from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period, for which you would be paid, until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.

APPLICATION PROCESS - https://www.careers.nhs.scot/how-to-apply/application-process/
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
~ We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Users may also experience issues if accessing Jobtrain via mobile phone.
~ DO NOT upload a CV as this will not be used for short listing purposes.
~ Once you have submitted your application form you will be unable to make any amendments.
~ Posts close at midnight on the indicated date.
~ If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
~ Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.
Please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.

EQUALITY AND DIVERSITY
NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

PUBLIC PROTECTION
Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

RIGHT TO WORK IN THE UNITED KINGDOM
NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information on the UK Border Agency’s new points based system that now governs the way individuals from outside the UK can work at www.bia.homeoffice.gov.uk
Please ensure the vacancy salary meets the minimum salary required for sponsorship. We are unable to provide sponsorship for bank contracts.

UNITED KINGDOM REGISTRATION
NHS Dumfries & Galloway are currently unable to support OSCE Training for international nurses for vacancies.
Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC etc).

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