Academic Advisor

Full job description
Overview:
The College of Engineering Advising Center (COE) is seeking to hire an Academic Advisor to assist students in the development of academic plans and class schedules as well as assess academic level, attend to student academic inquiries, assist in the resolution of individual academic problems, and advise on academic program changes. The advisor also prepares students’ graduation applications for the Dean’s approval and assists students in semester-by-semester planning in preparation for declaring a major. The Academic Advisor reports to the Associate Dean. The advisor may also supervise student employees.
Responsibilities:
Advising (90%)
Provide advising services in person, by phone, or by email.
Provide accurate information related to curriculum, graduation requirements and university policies and procedures.
Maintain and update student files and track student progress toward stated major, graduation and other educational goals utilizing electronic systems.
Utilizing software such as DegreeWorks, Argos, Banner and Microsoft Office Suite for student advising.
Provide information and strategies to utilize available campus resources and services.
Maintain confidentiality.
Assist students in making responsible and informed decisions impacting academic progress.
Encourage and guide students as they define and develop realistic goals.
Help students to understand the expected standards of achievement and likelihood of success in areas of study as well as provide them information about alternatives, limitations and possible consequences of academic decisions.
Identify academically at-risk students and connect those students with appropriate resources to facilitate student success.
Maintain records and documentation of advising interactions.
Learn and stay current on the academic policies and rules of the departments in the college of engineering and the courses required outside of the College of Engineering
Assist in other advising areas as needed.
Operational Duties (10%)
Attend and participate in all training meetings and conferences for advisors and student service personnel as scheduled.
Assist in administrative tasks such as helping to host COE activities, (Orientation, graduation, etc.).
Qualifications:
Minimum Qualifications:
Bachelor’s degree from an accredited university is required.
Preferred Qualifications:
Broad knowledge of USU’s academic programs, general education requirements, graduation requirements and student services.
Positive experience advising students at a university or in student services.
Understanding and experience with engineering or science curricula and careers.
Master’s degree in a related field.
Experience with data analytics.
Knowledge, Skills, and Abilities:
Verbal and written communication skills; effective public speaking skills including ability to communicate with individuals as well as groups.
Ability to work in a fast paced environment with multiple demands and changing needs.
Ability to work collaboratively within a team environment.
Ability to work with students one on one or in group advising settings.
Ability to learn and stay current of complex program requirements, policies and procedures.
Ability to work with diverse student backgrounds.
Knowledge of and proficiency in a variety of current and emerging technology platforms.
Required Documents:
Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV".
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application.
**Document size may not exceed 10 MB.**
Advertised Salary: Minimum $40,000; Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights:
The College of Engineering at Utah State University is a regional leader in teaching and research. We are home to the world-famous Utah Water Research Laboratory and the National Science Foundation-funded ASPIRE Engineering Research Center for sustainable electrified transportation. Each year, our college welcomes an average of 2,600 undergraduate and 375 graduate students from around the globe. The college offers six ABET-accredited undergraduate degrees and nine graduate degree programs. In 2023, the college generated $40 million in research expenditures. Our award-winning faculty regularly secure competitive funding, and our students excel at national design and scholarships challenges. For more information, please visit: https://engineering.usu.edu/.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

updated 07/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, ****** orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, ****** orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, ****** orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1400 Old Main Hill, Logan, UT 84322

Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1400 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov

updated 06/2025
 

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