Job Description
Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
The Department of Psychiatry for FY25 consists of 38 faculty (Clinical and Research), 26 other academics, 38 residents, * fellows and 52 volunteer faculty with an annual combined budget of clinical and research over $32M. Under general direction of the Academic Analyst 3, the Academic Analyst 1 is responsible for assisting in the administration of the academic personnel processes for faculty and non- faculty academic appointments.
Responsibilities:
Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
Qualifications:
Required:
Detail oriented and ability to prioritize workload to ensure job completion with competing deadlines. Ability to work independently and following through on assignments and deadlines.
Skills to analyze basic data sets and ability to generate reports.
Working knowledge of computer software in Microsoft Office Suite (e.g. Excel, PowerPoint).
Strong written and verbal communication skills, with the ability to collaborate effectively and use discretion when interacting with faculty, staff, and external parties.
Awareness of academic titles and appointment types (e.g., faculty, researchers, postdocs). Familiarity with academic review processes such as appointments, merits, promotions, and leaves.
Some knowledge of visa types and processes related to academic appointees is helpful.
Positive attitude and approach that fosters collaboration and effective outcomes.
Bachelor's degree in related area and / or equivalent experience / training
1+ years of administrative experience.
Preferred:
Familiarity or exposure to academic medical practice settings.
Demonstrated interest or prior support experience related to general clinic operations.
Some understanding of fellowship program structure and ACGME guidelines.
Developing knowledge of University of California policies and procedural standards, with a willingness to learn and apply them in daily tasks.
Total Rewards
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
The Department of Psychiatry for FY25 consists of 38 faculty (Clinical and Research), 26 other academics, 38 residents, * fellows and 52 volunteer faculty with an annual combined budget of clinical and research over $32M. Under general direction of the Academic Analyst 3, the Academic Analyst 1 is responsible for assisting in the administration of the academic personnel processes for faculty and non- faculty academic appointments.
Responsibilities:
Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
Qualifications:
Required:
Detail oriented and ability to prioritize workload to ensure job completion with competing deadlines. Ability to work independently and following through on assignments and deadlines.
Skills to analyze basic data sets and ability to generate reports.
Working knowledge of computer software in Microsoft Office Suite (e.g. Excel, PowerPoint).
Strong written and verbal communication skills, with the ability to collaborate effectively and use discretion when interacting with faculty, staff, and external parties.
Awareness of academic titles and appointment types (e.g., faculty, researchers, postdocs). Familiarity with academic review processes such as appointments, merits, promotions, and leaves.
Some knowledge of visa types and processes related to academic appointees is helpful.
Positive attitude and approach that fosters collaboration and effective outcomes.
Bachelor's degree in related area and / or equivalent experience / training
1+ years of administrative experience.
Preferred:
Familiarity or exposure to academic medical practice settings.
Demonstrated interest or prior support experience related to general clinic operations.
Some understanding of fellowship program structure and ACGME guidelines.
Developing knowledge of University of California policies and procedural standards, with a willingness to learn and apply them in daily tasks.
Total Rewards
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Academic Analyst I position is now open for candidates interested in the Remote Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Remote Jobs is a plus.
