Academic Coordinator

Educational Qualification-

Applying candidates should have a relevant Bachelor’s Degree from a recognized university.

Desirable Qualification-

He/she should have Knowledge of academic process and possess good communication skills, coordinating ability and must perform effective job-related activities .

Experience-

He/she should have 3-5 years experience in coordination, handling, organizing & conducting activities related to the profile and general administration in an educational institute.
Candidates having experience of working in an ERP environment (for e.g., SAP) will be preferred.
Roles & Responsibilities-

Possess thorough knowledge of academic processes followed in the college.
Have complete working knowledge of the Academic Module in the SAP system.
Before the start of each academic year, verify the approved academic calendar and ensure timely updates in the SAP system.
Coordinate and manage teaching schemes, timetables, module booking, and other academic details for all programs.
Confirm and lock audit report data in the SAP system for each program, year, and semester.
Maintain a department-wise list of faculty and staff responsible for academic activities such as timetable preparation, attendance, etc.
Prepare and ensure timely uploading of timetables for all programs in SAP before the commencement of the academic session.
Monitor attendance processes and generate MIS reports on a regular basis.
Track attendance-related email and SMS notifications sent to students.
Coordinate with the SAP team for the creation of new academic programs.
Coordinate with the SAP team to conduct training programs for new recruits and refresher training for existing users as per requirements.
Generate faculty workload reports on a regular basis, as well as at the end of each term and academic year.
Monitor academic activities including timetable management, module booking, attendance, and workload reports.
Regularly coordinate with end users and the SAP team to resolve day-to-day operational issues.
Act as a SAP Power User by troubleshooting issues and escalating them to the core team when required.
Create Internal Class Assessment (ICA) templates subject-wise and faculty-wise.
Monitor ICA templates across all programs to ensure compliance.
Liaise with SAP and NMIMS Portal teams for smooth academic operations.
Monitor and coordinate laboratory and classroom occupancy details.
Coordinate student feedback activities as per the academic schedule.
Coordinate with the Examination Section for smooth conduct of internal and end-semester examinations.
Support the Examination Section in student registration for examinations and verification of eligibility data.
Assist in the generation and validation of examination-related reports such as attendance eligibility, marks entry status, and result processing.
Coordinate with faculty for timely submission and uploading of internal assessment marks in the concerned system/portal.
Address and resolve SAP-related examination issues in coordination with the SAP team.
Provide MIS reports related to examinations as required by academic and administrative authorities.
Carry out any additional academic or examination-related responsibilities assigned by higher authorities during the academic year, as per institutional requirements.