Job Description
Educational Qualification-
Applying candidates should have a relevant Bachelor’s Degree from a recognized university.
Desirable Qualification-
He/she should have Knowledge of academic process and possess good communication skills, coordinating ability and must perform effective job-related activities .
Experience-
He/she should have 3-5 years experience in coordination, handling, organizing & conducting activities related to the profile and general administration in an educational institute.
Candidates having experience of working in an ERP environment (for e.g., SAP) will be preferred.
Roles & Responsibilities-
Possess thorough knowledge of academic processes followed in the college.
Have complete working knowledge of the Academic Module in the SAP system.
Before the start of each academic year, verify the approved academic calendar and ensure timely updates in the SAP system.
Coordinate and manage teaching schemes, timetables, module booking, and other academic details for all programs.
Confirm and lock audit report data in the SAP system for each program, year, and semester.
Maintain a department-wise list of faculty and staff responsible for academic activities such as timetable preparation, attendance, etc.
Prepare and ensure timely uploading of timetables for all programs in SAP before the commencement of the academic session.
Monitor attendance processes and generate MIS reports on a regular basis.
Track attendance-related email and SMS notifications sent to students.
Coordinate with the SAP team for the creation of new academic programs.
Coordinate with the SAP team to conduct training programs for new recruits and refresher training for existing users as per requirements.
Generate faculty workload reports on a regular basis, as well as at the end of each term and academic year.
Monitor academic activities including timetable management, module booking, attendance, and workload reports.
Regularly coordinate with end users and the SAP team to resolve day-to-day operational issues.
Act as a SAP Power User by troubleshooting issues and escalating them to the core team when required.
Create Internal Class Assessment (ICA) templates subject-wise and faculty-wise.
Monitor ICA templates across all programs to ensure compliance.
Liaise with SAP and NMIMS Portal teams for smooth academic operations.
Monitor and coordinate laboratory and classroom occupancy details.
Coordinate student feedback activities as per the academic schedule.
Coordinate with the Examination Section for smooth conduct of internal and end-semester examinations.
Support the Examination Section in student registration for examinations and verification of eligibility data.
Assist in the generation and validation of examination-related reports such as attendance eligibility, marks entry status, and result processing.
Coordinate with faculty for timely submission and uploading of internal assessment marks in the concerned system/portal.
Address and resolve SAP-related examination issues in coordination with the SAP team.
Provide MIS reports related to examinations as required by academic and administrative authorities.
Carry out any additional academic or examination-related responsibilities assigned by higher authorities during the academic year, as per institutional requirements.
Shri Vile Parle Kelavani Mandal’s (SVKM) Dwarkadas J. Sanghvi College of Engineering (DJSCE), was established in the year 1994. In a span of 26 years, DJSCE has come a long way and has made its impact felt not only in the country, but also abroad. DJSCE, affiliated to the University of Mumbai is an Autonomous Institution that runs 8 undergraduate programmes, 3 post graduate programmes and 3 Ph.D. courses . The college has been granted autonomy by the University Grants Commission (UGC) for a period of 10 years, starting from the A.Y. 2019-20 till 2028-29.
All the undergraduate programs are accredited by National Board of Accreditation (NBA). The college is also accredited by the NAAC for a period of 5 years with an A grade . DJSCE students have always performed exceedingly well in national and globally competent multinational companies and also in the universities in India and abroad as they pursue their higher education.
The favorable location of the institute in Mumbai along with state-of-the-art facilities and distinguished faculty has been a nurturing ground for students of high academic capabilities. 17,825 sq. meters (1, 90,192 sq. feet) of spacious classrooms, well-equipped laboratories and workshops, new age computer facilities and a well-stocked library provide a stimulating educational environment within the College. The College has attracted qualified and experienced faculty members with more additions in the years to come. Continuing with the commitment of providing students with better infrastructural facilities; the College has been adding new equipments and furniture on a regular basis. These continued efforts of the parent trust, the faculty and our students have propelled the college into the top echelons of Quality Engineering Colleges with an 'A' grade certificate from the Directorate of Technical Education, Maharashtra State. DJSCE is also consistently rated amongst the top 100 Engineering Colleges of our country by various ranking institutions.
Students of the college, continue to bag top positions in the merit list - retaining the status of the college amongst Maharashtra’s and the country’s premier colleges. The college has been consistently rated amongst the top two colleges (often achieving first position) in the academic results at the 1st year examinations (Sem. I & II) of the University of Mumbai. The College has always been able to attract various reputed recruiters for campus placement. In the academic year 2019-20, 92 recruiters visited our campus for placement. Some of the prominent recruiters are: TCS Ltd., Amdocs Ltd., L & T, Oracle, , Amazon, BNP Paribas, Revcontent, Morgan Stanley, J.P. Morgan Chase, GEP, ATOS origin Ltd., E&Y, PWC, Fractal Analytics, ZS Associates, Infosys, L&T Infotech, L&T Tech Services, Reliance Industries Ltd., Reliance Petrochemicals, Reliance JIO, HUL, Siemens Ltd., Mahindra & Mahindra Farm Equipments, BOSCH, Nerolac Paints, Technimont ICB Pvt Ltd., Tata Projects, VCA Wabag.
Additionally, various active students’ chapters of IEEE, IIChE, CSI, ISME, IETE, BMSE, ACM, SAE India, RAS and ISHARE make DJSCE a very vibrant place for learning and research. In addition, six different students’ clubs and the NSS unit of the college add value to student activities, ensuring them a good exposure. Various professional events like conferences, faculty training & development programmes, workshops, seminars and other value added programs are organized continuously to enrich teaching-learning environment at the College. The Innovation centre of the college and the in-house technical journal, support faculty and students in coming up with quality research publications and novel projects. The E-cell of the college promotes entrepreneurial skills and initiatives among students through various events.
Applying candidates should have a relevant Bachelor’s Degree from a recognized university.
Desirable Qualification-
He/she should have Knowledge of academic process and possess good communication skills, coordinating ability and must perform effective job-related activities .
Experience-
He/she should have 3-5 years experience in coordination, handling, organizing & conducting activities related to the profile and general administration in an educational institute.
Candidates having experience of working in an ERP environment (for e.g., SAP) will be preferred.
Roles & Responsibilities-
Possess thorough knowledge of academic processes followed in the college.
Have complete working knowledge of the Academic Module in the SAP system.
Before the start of each academic year, verify the approved academic calendar and ensure timely updates in the SAP system.
Coordinate and manage teaching schemes, timetables, module booking, and other academic details for all programs.
Confirm and lock audit report data in the SAP system for each program, year, and semester.
Maintain a department-wise list of faculty and staff responsible for academic activities such as timetable preparation, attendance, etc.
Prepare and ensure timely uploading of timetables for all programs in SAP before the commencement of the academic session.
Monitor attendance processes and generate MIS reports on a regular basis.
Track attendance-related email and SMS notifications sent to students.
Coordinate with the SAP team for the creation of new academic programs.
Coordinate with the SAP team to conduct training programs for new recruits and refresher training for existing users as per requirements.
Generate faculty workload reports on a regular basis, as well as at the end of each term and academic year.
Monitor academic activities including timetable management, module booking, attendance, and workload reports.
Regularly coordinate with end users and the SAP team to resolve day-to-day operational issues.
Act as a SAP Power User by troubleshooting issues and escalating them to the core team when required.
Create Internal Class Assessment (ICA) templates subject-wise and faculty-wise.
Monitor ICA templates across all programs to ensure compliance.
Liaise with SAP and NMIMS Portal teams for smooth academic operations.
Monitor and coordinate laboratory and classroom occupancy details.
Coordinate student feedback activities as per the academic schedule.
Coordinate with the Examination Section for smooth conduct of internal and end-semester examinations.
Support the Examination Section in student registration for examinations and verification of eligibility data.
Assist in the generation and validation of examination-related reports such as attendance eligibility, marks entry status, and result processing.
Coordinate with faculty for timely submission and uploading of internal assessment marks in the concerned system/portal.
Address and resolve SAP-related examination issues in coordination with the SAP team.
Provide MIS reports related to examinations as required by academic and administrative authorities.
Carry out any additional academic or examination-related responsibilities assigned by higher authorities during the academic year, as per institutional requirements.
Shri Vile Parle Kelavani Mandal’s (SVKM) Dwarkadas J. Sanghvi College of Engineering (DJSCE), was established in the year 1994. In a span of 26 years, DJSCE has come a long way and has made its impact felt not only in the country, but also abroad. DJSCE, affiliated to the University of Mumbai is an Autonomous Institution that runs 8 undergraduate programmes, 3 post graduate programmes and 3 Ph.D. courses . The college has been granted autonomy by the University Grants Commission (UGC) for a period of 10 years, starting from the A.Y. 2019-20 till 2028-29.
All the undergraduate programs are accredited by National Board of Accreditation (NBA). The college is also accredited by the NAAC for a period of 5 years with an A grade . DJSCE students have always performed exceedingly well in national and globally competent multinational companies and also in the universities in India and abroad as they pursue their higher education.
The favorable location of the institute in Mumbai along with state-of-the-art facilities and distinguished faculty has been a nurturing ground for students of high academic capabilities. 17,825 sq. meters (1, 90,192 sq. feet) of spacious classrooms, well-equipped laboratories and workshops, new age computer facilities and a well-stocked library provide a stimulating educational environment within the College. The College has attracted qualified and experienced faculty members with more additions in the years to come. Continuing with the commitment of providing students with better infrastructural facilities; the College has been adding new equipments and furniture on a regular basis. These continued efforts of the parent trust, the faculty and our students have propelled the college into the top echelons of Quality Engineering Colleges with an 'A' grade certificate from the Directorate of Technical Education, Maharashtra State. DJSCE is also consistently rated amongst the top 100 Engineering Colleges of our country by various ranking institutions.
Students of the college, continue to bag top positions in the merit list - retaining the status of the college amongst Maharashtra’s and the country’s premier colleges. The college has been consistently rated amongst the top two colleges (often achieving first position) in the academic results at the 1st year examinations (Sem. I & II) of the University of Mumbai. The College has always been able to attract various reputed recruiters for campus placement. In the academic year 2019-20, 92 recruiters visited our campus for placement. Some of the prominent recruiters are: TCS Ltd., Amdocs Ltd., L & T, Oracle, , Amazon, BNP Paribas, Revcontent, Morgan Stanley, J.P. Morgan Chase, GEP, ATOS origin Ltd., E&Y, PWC, Fractal Analytics, ZS Associates, Infosys, L&T Infotech, L&T Tech Services, Reliance Industries Ltd., Reliance Petrochemicals, Reliance JIO, HUL, Siemens Ltd., Mahindra & Mahindra Farm Equipments, BOSCH, Nerolac Paints, Technimont ICB Pvt Ltd., Tata Projects, VCA Wabag.
Additionally, various active students’ chapters of IEEE, IIChE, CSI, ISME, IETE, BMSE, ACM, SAE India, RAS and ISHARE make DJSCE a very vibrant place for learning and research. In addition, six different students’ clubs and the NSS unit of the college add value to student activities, ensuring them a good exposure. Various professional events like conferences, faculty training & development programmes, workshops, seminars and other value added programs are organized continuously to enrich teaching-learning environment at the College. The Innovation centre of the college and the in-house technical journal, support faculty and students in coming up with quality research publications and novel projects. The E-cell of the college promotes entrepreneurial skills and initiatives among students through various events.
💡 Quick Summary
Seeking a career-building opportunity? The Academic Coordinator position is now open for candidates interested in the Education Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
