Accountant cum Administrator

Duties & Responsibility:

Maintaining day to day transactions in tally. (Accounting software)
Raising the sales invoice.
Verifying the purchase invoice.
Ensuring the timely Payment Receivables and Payables.
Monthly bank reconciliation.
Preparing monthly GST details in Excel and sending the details to auditor
with attachment of sales and purchase invoice.

Preparing monthly TDS details in excel and sending the details to
auditor.

Ensuring the TDS deduction on individual and company payments.
Maintaining separate excel for each project.
Preparing cash flow statement for each project.
Preparing salary statement for every month.
Maintaining each project documents in separate files (scanned copy and
photo copy).

Maintaining Petty Cash.
Project Files in System:

All projects’ files like quotation, purchase order, delivery
challan and cash flow statement in one folder.

Location of the folder. Desktop -> EEPL Projects.
Sales Invoices:

Sales invoice location: Desktop -> EEPL (folder name) -> Accounts ->
Invoices.

Sales invoices which include as followings:
▪ Invoice Number

▪ Invoice date▪ Buyers Order Number

▪ Buyers Order Date

▪ Reference Number and date (optional)

▪ Seller/Supplier Information (company name, address, mail id, GST

Number, CIN number)

▪ Buyer Information (company name, address, mail id, GST Number,

CIN number)

▪ Ship To information (company name, address, mail id, GST Number,

CIN number)

▪ Item name

▪ HSN / SAC code for each item mentioned in Invoice.

▪ Quantity of the items

▪ Units of items (Nos, per, Piece, Box, bundle etc.)

▪ Total amount of each item.

▪ GST for the total amount (18%)

▪ In 18% of GST Input CGST +% (Central Goods & Services TAX) and

Input SGST +% (State Goods & Services Tax).

▪ We should generate E-way Bill for the material which rate is excludes

the Rs.50,000/-

▪ Company seal should put at end of invoice and signature should be

taken from MD of Company.

DELIVERY CHALLAN:

❖ All delivery challans of projects are in the related projects files.

❖ Location of DC: Desktop -> EEPL Projects -> Bill Forge -> DC

❖ Delivery Challan should include as followings:

1. DC Number and Date

2. Buyers Order Number & Date

3. Reference Number & Date (Optional)

4. Dispatch Through: Road

5. Vehicle Number

6. Supplier / Seller Information (company name, address, mail id, GST

Number, CIN Number)

7. Buyer Information (company name, address, mail id, GST Number, CIN

Number)8. Ship To Information (company name, address, mail id, GST Number, CIN

Number)

+. Items name

10.Quantity of the materials

11.Rate of the material

12.If the materials value is more than the Rs. 50,000/- the we should

Generate E-way Bill & we should attach document with it.

13.Seal should be put at the end of the DC.

Payments Receivables:

❖ Location: Desktop -> EEPL -> Accounts -> Accounts Receivables.

Payments Payables:

❖ Location: Desktop -> EEPL -> Accounts -> Accounts Payables

❖ Before going to madam for any payment to vendors, you should take Invoice,

purchase of materials should approved from project engineer,(project

engineer sign on invoice, delivery challan etc)

Salary:

❖ Location: Desktop -> EEPL -> Accounts -> Salary -> Salary 2026-2026

Salary format for submitting to bank:

❖ Location: Desktop -> EEPL -> Accounts -> Salary -> Salary format for

submitting bank

Employee and Client/vendor details:

❖ Bank details of employee and vendors.

➢ File location: Desktop -> EEPL -> Accounts -> Employee and

vendors bank details.

Cheque:

Self Cheque:
1) Pay to: SELF

2) Amount in numbers and in words.

3) Date

4) Signature of madam front and back of the cheque. (Behind the cheque sign

and for seal should be there for self cheque)

RTGS / NEFT:
1) RTGS / NEFT form scanned copy is available in system. Location:

Desktop -> EEPL -> Accounts -> Bank Statement -> HDFC NEFT/RTGS

FORM.

2) While doing RTGS /NEFT in cheque we should write “HDFC BANK

LTD – NEFT” or “HDFC BANK LTD – RTGS”

3) In RTGS / NEFT form we should put “For Ecologic Engineering Pv t

Ltd” Seal. (In signatory 1).

4) For any bank related work, we should use only “For Ecologic

Engineering Pvt Ltd” Seal only

Job Type: Full-time

Salary: ₹15,000.00 - ₹25,000.00 per month

Benefits:

Paid sick time
Paid time off
Schedule:

Day shift
Education:

Bachelor's (Required)
Experience:

Accounting: 2 years (Required)
Tally: 1 year (Required)
License/Certification:

CA-Inter (Preferred)