Job Description
Responsibilities
Under the supervision of the Director of Accounting or authorized designee, the Accounts Payable Clerk processes cash disbursements from the Medical Centers and affiliate organizations, assuring timely payment of valid obligations
The Accounts Payable Clerk processes disbursement transactions consistent with established policies and procedures, mindful of the established approval and authorization requirements
The Accounts Payable Clerk works with the other members of the Accounting staff to assure proper reporting of the Medical Center and affiliates' financial position and to help maintain the integrity of management reports
The Accounts Payable Clerk works with the Materials Management and Hospital Information Systems departments to ensure system processes and interactions are operating properly
Open mail, alphabetize, scan, and/or file invoices and internal supporting documentation daily in a holding file, pending payment
Match invoices with purchase order receiving reports, assuring that goods and services being charged to the Medical Center or affiliate are legitimate and pricing, quantity and terms are consistent with the terms to which the Hospital previously agreed upon
Verify the math accuracy of invoices
Report discrepancies between purchase order price, quantity, and/or terms to the Materials Management department and work to determine the proper price, quantity, and/or terms
Code invoices and check request forms with vendor numbers, account numbers and voucher numbers for proper entry into the hospital computer system, as appropriate
Enter data by scanning or keying into the Medical Center computer systems to facilitate proper paying of obligations, generation of records and interface with the general ledger
Schedule payment of invoices to earn applicable discounts while retaining cash as long as possible
Upload payment files to affiliated systems/companies for payment
Review work queues related to all aspects of AP - pending approvals, unreleased, EDI, OCR and others
Schedule processing payroll liabilities and related taxes consistent with policy and legal requirements
Maintain monthly payment schedules for leases/rents/fixed payments/professional fees
Maintain list of approval codes
Assist non-Accounting staff in investigating and resolving vendor payment questions, account assignment questions, etc
Assist Accounting staff in researching disbursement questions encountered in the process of analyzing various transactions and account balances and preparing financial statements
Send price changes to Materials Management
Process patient refunds for payment
Interact with the Medical Center departments and affiliate personnel to obtain payment approval, receiving reports, and other supporting documentation in order to verify that the Medical Center or respective affiliate is in receipt of the invoiced goods and services and that payment should be processed
Interact with the Medical Center departments and affiliates to enforce compliance with policies and procedures relating to the disbursement of cash, such as the travel reimbursement policy
Participate in proper maintenance of the vendor files including, but not limited to, establishing vendor numbers in the Vendor Master File, updating address changes to provide complete and accurate records of parties receiving payments from the medical center, and securing appropriate documentation from vendors to assure proper tax reporting
Compute purchasers' use tax on invoices from vendors which do not collect state sales tax for remittance to the State of West Virginia in order to satisfy valid tax liabilities
Regularly review and execute the transactions required to maintain a true and accurate record of legitimate liabilities
Check the cash requirements report and choose invoices to be paid in the corresponding check run for disbursement authorization
Print and distribute checks, including sending files to banks and AP payment companies when applicable
Review payment data to prevent duplicate payment
Account for every check number, including properly documenting voided checks, to assure there are no stolen or misplaced checks and that adequate information is maintained for unclaimed property reporting
Maintains confidentiality
Performs other duties as required or assigned
Reports on the job as scheduled
Follows all standard safety precautions
Follows the standards of conduct and policies and procedures of St
Under the supervision of the Director of Accounting or authorized designee, the Accounts Payable Clerk processes cash disbursements from the Medical Centers and affiliate organizations, assuring timely payment of valid obligations
The Accounts Payable Clerk processes disbursement transactions consistent with established policies and procedures, mindful of the established approval and authorization requirements
The Accounts Payable Clerk works with the other members of the Accounting staff to assure proper reporting of the Medical Center and affiliates' financial position and to help maintain the integrity of management reports
The Accounts Payable Clerk works with the Materials Management and Hospital Information Systems departments to ensure system processes and interactions are operating properly
Open mail, alphabetize, scan, and/or file invoices and internal supporting documentation daily in a holding file, pending payment
Match invoices with purchase order receiving reports, assuring that goods and services being charged to the Medical Center or affiliate are legitimate and pricing, quantity and terms are consistent with the terms to which the Hospital previously agreed upon
Verify the math accuracy of invoices
Report discrepancies between purchase order price, quantity, and/or terms to the Materials Management department and work to determine the proper price, quantity, and/or terms
Code invoices and check request forms with vendor numbers, account numbers and voucher numbers for proper entry into the hospital computer system, as appropriate
Enter data by scanning or keying into the Medical Center computer systems to facilitate proper paying of obligations, generation of records and interface with the general ledger
Schedule payment of invoices to earn applicable discounts while retaining cash as long as possible
Upload payment files to affiliated systems/companies for payment
Review work queues related to all aspects of AP - pending approvals, unreleased, EDI, OCR and others
Schedule processing payroll liabilities and related taxes consistent with policy and legal requirements
Maintain monthly payment schedules for leases/rents/fixed payments/professional fees
Maintain list of approval codes
Assist non-Accounting staff in investigating and resolving vendor payment questions, account assignment questions, etc
Assist Accounting staff in researching disbursement questions encountered in the process of analyzing various transactions and account balances and preparing financial statements
Send price changes to Materials Management
Process patient refunds for payment
Interact with the Medical Center departments and affiliate personnel to obtain payment approval, receiving reports, and other supporting documentation in order to verify that the Medical Center or respective affiliate is in receipt of the invoiced goods and services and that payment should be processed
Interact with the Medical Center departments and affiliates to enforce compliance with policies and procedures relating to the disbursement of cash, such as the travel reimbursement policy
Participate in proper maintenance of the vendor files including, but not limited to, establishing vendor numbers in the Vendor Master File, updating address changes to provide complete and accurate records of parties receiving payments from the medical center, and securing appropriate documentation from vendors to assure proper tax reporting
Compute purchasers' use tax on invoices from vendors which do not collect state sales tax for remittance to the State of West Virginia in order to satisfy valid tax liabilities
Regularly review and execute the transactions required to maintain a true and accurate record of legitimate liabilities
Check the cash requirements report and choose invoices to be paid in the corresponding check run for disbursement authorization
Print and distribute checks, including sending files to banks and AP payment companies when applicable
Review payment data to prevent duplicate payment
Account for every check number, including properly documenting voided checks, to assure there are no stolen or misplaced checks and that adequate information is maintained for unclaimed property reporting
Maintains confidentiality
Performs other duties as required or assigned
Reports on the job as scheduled
Follows all standard safety precautions
Follows the standards of conduct and policies and procedures of St
💡 Quick Summary
Seeking a career-building opportunity? The Accountant position is now open for candidates interested in the Accountant Jobs sector. This role in Huntington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
