Qualifications
High school diploma or equivalent is required
2 – 3 years’ experience in an AP role and demonstrated strong knowledge of accounts payable principles and processes
Understanding of basic principles of finance, accounting, and bookkeeping and demonstrated discretion and comfort in handling confidential information
Developed written and verbal communication skills
Ability to prioritize and meet deadlines in a fast paced and fluid working environment
Experience with accounting software and other online platforms, including Microsoft Office
Basic mathematical skills required
Highly organized, detail-orientated self-starter with a positive, team-centered attitude
Responsibilities
The Accounts Payable Coordinator’s primary role is to accurately process and record vendor invoices and, through coordination with the Finance team, plans and schedules timely and accurate customer payments
The AP Coordinator will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners
The person in this role takes ownership of and exercises diligent oversight of the AP function and reports daily/weekly/monthly metrics and KPI’s as warranted
Receives, codes and posts new and recurring invoices to the AP system for payment and provides supporting documentation detailing variances from the budgets as necessary
Upon approval, completes new vendor set up in the MS Business Central system and answers vendor inquiries or other payment inquiries, including payment research
Works in conjunction with finance team members to ensure invoices are posted in the proper accounting period
Facilitates the invoice approval process of local management and coordinates the delivery of invoices to Corporate for entry
Prepares vendor credit applications as well as maintain internal center credit information documents
Ensures all necessary 1099s are issued timely and accurately per IRS guidelines
Ensures all necessary use tax is accounted for on related invoices and assists with preparation of related use tax filings
Effectively communicate with outside vendors to resolve any invoice or payment issues
Keeps other members of the finance department informed of all relevant issues as appropriate
Follows accounts payable policies and procedures when administering duties
Enthusiastically learns new roles and responsibilities to provide functional back-up capacity within the Finance Department as needed
Completes special reports and other duties as assigned