Job description
Description To process accounting transactions, provide customer service and analytical support for the financial activities of the organization in accordance with department policies and standard accounting practices. To perform financial support in the areas of accounts payable, accounts receivable, general ledger, enterprise funds, and assist with other finance functions. Responsible for the supervision of assigned finance staff.

This position will be open until filled. The first round of application review will be August 1st, 2024. Examples of Duties Oversee the account payable transaction cycle by monitoring claims as they move throughout the workflow system.

Supervises the activities of assigned finance staff. Performs data analysis of approved invoices using electronic workflow system for payment and determine compliance with sales and use tax laws and city policies. Obtains missing supporting documents as necessary.

Set up new vendors in the system, obtains Form W-9's, issues Form ST3 to new vendors, voids/reissues checks, and prepares documentation for expenses requiring allocation between departments. Process check and ACH payments for accounts payable. Prepares claims list for the city council.

Administers purchasing card program including issuance/deactivation of cards, limits, authorize merchants, etc. Tracks escrow activity and performs periodic reconciliations of the general ledger escrow account. Processes monthly accounts receivable invoices for all departments.

Maintains chart of accounts, adding and inactivating funds and accounts as necessary. Reconciles employee benefits to liability accounts in the general ledger. Provides general ledger coding for miscellaneous receipts and assists administrative staff in recording accounts receivable, miscellaneous and PIMS cash receipts.

Prepares, enters, and posts journal entries. Performs account reconciliations, including CIS and PIMS cash receipts reconciliations. Assists with fixed asset records, including additions, disposals, depreciation, capital contributions, and construction in progress.

Ensures all newly purchased city vehicles and seized/forfeited vehicles are properly titled, licensed, and registered and handles paperwork for auctioned vehicles. Follows up on outstanding checks. Reports applicable checks to the Dept.

of Commerce as unclaimed property. Prepares and files monthly sales/use tax returns. Provides cash balance and cash flow information to the finance director.

Maintains records of city-owned properties and pays real estate taxes due, oversees credit arrangements with vendors and summarizes all credit card statement activity for payment. Assists vendors, customers, and employees with a wide variety of questions including coding of receipts, disbursements, cash receipts, journal entries. Works with communications staff on maintaining and updating accounting forms and finance information on the city website and intranet.

Responds to data practices requests and assists with archiving of all department records in accordance with the Data Practices Act and city retention schedule. Maintains orderly storeroom, segregates records for disposal, arranges for document destruction, and prepares written reports of records disposed of. Acts as a backup to other personnel in the department and is expected to be cross trained in their duties and responsibilities including utility billing, payroll and benefits.

Assists with the annual audit. Documents, and periodically updates, departmental procedures. Assists with election activities.

Performs other duties as assigned. Typical Qualifications MINIMUM REQUIREMENTS Bachelor's degree from a college or university and two years related accounting experience or an associate's degree and four years of accounting experience. Two years of customer service experience.

One year direct supervisory experience or team/project lead in an office environment. Three years of experience with Microsoft Excel spreadsheet software. DESIRABLE TRAINING AND EXPERIENCE Bachelor's degree from a college or university or an associate's degree in accounting/finance/business.

One year or more experience in municipal accounting or auditing experience. More than one year of direct supervisory experience in an office environment supervising finance or related staff. More than one year of experience being a team/project lead.

JD Edwards software experience. Advanced knowledge of Microsoft Excel and word software. Knowledge, Skills and Abilities Communications: Must have the ability to express oneself effectively both orally and in writing.

Must have the ability to actively listen to others for understanding of their needs and situations; ability to speak and write English clearly. Be able to read and understand correspondence, memoranda and directives. Must be able to effectively represent the organization, department and its operations to management and the public.

Must have ability to give effective presentations at public meetings. Decision Making: Must have the ability to work with diverse functions. Must act in a decisive manner, using good judgment.

Must be able to assess problems and situations, able to anticipate needs and evaluate alternatives. Interpersonal Relationships: Must be consistent in dealing with people; must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Must be able to establish and maintain effective and respected working relationship with other city of crystal employees, contracted finance staff and the public.

Must have ability to work as a team member in the department and organization. Professional Attitude: Must have commitment to the organization; willingness to take initiative; dependability; maturity in relationships with others; and self-confidence. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact.

Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively, including prioritizing work.

Technical Knowledge: Must have accurate accounting and math skills. Must be able to maintain effective and respected work relationships. Must have knowledge of generally accepted accounting principles as they apply to governmental procedures and practices and knowledge of automated accounting systems.

Must be proficient with Microsoft Word, Excel, and accounting software. Must have knowledge of Data Practices Act. PHYSICAL REQUIREMENTS This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires repetitive motions and occasionally requires walking and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g.

business office, light traffic).