Job description
NOTICE THIS POSITION IS PART-TIME- NO BENEFITS RELATED TO THIS POSITION
• Open until filled

Under general direction, performs duties related to the application of Governmental
Accounting, Auditing, and Financial Reporting Standards as developed by GFOA, and the
application of GAAP as they relate to municipal finance. Employees in this classification
perform professional level work. Position is responsible for account reconciliation, worksheet
preparation, and computer use and report preparation. The position also assists with annual
programs and special reports. Performs related duties as assigned.Compiles, reconciles, analyzes, and prepares a variety of financial statements, general and
subsidiary ledgers, supporting schedules, and other financial and statistical reports; prepares work papers, financial statements, and various reports for federal and state agencies as well as for internal accounting.
Reconciles utility billing receivables; and interprets financial reports involving the utility billing system.

Responsible for the electronic submission of audited and unaudited financials to Housing &
Urban Development (HUD) and Real Estate Assessment Center (REAC).

Monitors revenues, expenditures; and approves check requests; bank reconciliation for all
accounts; Provides backup for all accounting functions.

Performs various cash management, investment, and reporting duties; prepares daily cash
report; prepares monthly investment report; gathers and provides information on current and future cash receipts and disbursements; makes recommendations for cash and investment management; prepares bank and investment wire and transfer forms; reconciles bank and investment accounts; coordinates with banks on issues related to the City's accounts, bank transactions, and investment activities.

Assists fiscal assistant positions within the Finance Department with training and
questions/problems with their job duties and procedures.

Prepares capital asset, depreciation, and cost accounting; performs construction in process
(CIP) accounting including monthly journal entries for capital asset and construction in
process adds and retirement; processes capital asset depreciation; prepares quarterly and
annual capital asset, capital expense, and CIP reconciliations; tracks cost on CIP projects and sets up completed CIP projects as a capital assets when completed projects are accepted; processes all capital asset donations to the City; coordinates the annual physical inventory of a portion of the capital assets and reconcile the physical inventory to the general ledger and subsidiary ledgers; coordinates with auditors as necessary.

Monitors and reports on the status of grants; reviews and audits grant contracts, amendment, and other documents to ensure grant compliance; track revenue/expenses; prepares claims to County for reimbursement that requires meeting precise deadlines with County of Ventura; and analyzes transactions to resolve budget expenditure problems.

Participates in the maintenance and analysis of all Housing Authority Accounts and other
Programs; prepares and submits all year-end requirements to HUD.

Assists in the preparation of the Comprehensive Annual Financial Report (CAFR), State
Controllers reports, and related year-end financial statements schedules, notes, and reports;
ensures selected general ledger accounts and annual reports accurately to reflect the City's
financial position at fiscal year-end; assists staff and City auditors with the pre-audit and audit.

Performs general ledger accounting, reporting, and reconciliations; prepares monthly
reconciliations of City checking accounts, investment and trust accounts, and accounts for
developer security deposits; prepares general journal entries and reports based on
reconciliations; tracks transactions and transfers; coordinates with other staff in preparation
for the monthly, quarterly, and annual closing of the general ledger.

Interprets data and generates related statistical and fiscal reports; and prepares and submits
accounting information for data, accounting records, and other source documents.

Assists the Finance Department by preparing special reports, completing special projects,
and coordinating specialized transactions for the City with internal and external sources

Knowledge of principles and practices of public agency financial management including
general and governmental accounting, fund accounting, general ledger accounting,
budgeting, auditing and reporting functions as well as General Accepted Principles and
Procedures (GAAP) and General Accepted Auditing Standards (GAAS)

Knowledge of rules and regulations governing federal, state, and local programs; Code of
Federal Regulations; Housing and Urban Development Guidelines; low rent Housing
Accounting; and comprehensive Grant program guidelines.

Knowledge of principles and practices of automated financial system; revenues and
expenditures of the City for cash flow projections; debt financing and accounting

Skill in both written and oral communications for effective expression of ideas and concepts;
communicate clearly and concisely, both orally and writing.

Ability to perform professional level accounting duties in accounting, financial reporting, and
fixed assets.

Ability to conduct financial research and analysis; examine, complete and analyze detailed
financial documents, forms, and records; ability to understand, interpret, and apply general
and specific administrative and departmental policies and procedures as well as applicable
federal, state, and local policies, laws and regulations. Ability to respond tactfully, clearly,
concisely, and appropriately to inquiries from the public or other agencies on sensitive issues in area of responsibility. Ability to prepare a variety of financial statements, reports, and analyses.
Ability to manage multiple projects simultaneously and be sensitive to changing priorities and deadlines; plan and organize work to meet changing priorities and deadlines.

Ability to operate and use modern office equipment including 10-key adding machine,
computer, printers, copiers; ability to utilize computer equipment and software programs to
produce complex reports, information items, tracking systems and related documents.

Ability to calculate decimals and percentages; ability to perform mathematical operations with fractions; ability to compute discount, interest, profit and loss, ratio and proportion; and ability to calculate surface areas, volumes, weights, and measures.

Ability to establish and maintain effective working relationships with those contacted in the
course of work; work cooperatively with other departments, City officials, and outside
agencies.

Other Requirements:
Bachelors Degree from an accredited college or university with major course work emphasis
in Accounting, Finance, Public Administration, Business Administration or a related field;
supplemented by three (3) years previous experience that includes fund accounting, audits,
and reconciliation; or an equivalent combination of education, training, and experience.

APPLICATION PROCESS AND SELECTION PROCEDURE

Applications must be submitted on-line through the City's applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list or discharge from employment.

Examination Process:

After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement. Incomplete, late, emailed, and faxed applications are not accepted. Certificates, resumes, and typing certificates must be uploaded with your application through the City's online application system.

All applicants successful in the background investigation screening and the hiring interview will be required to take and pass a City-sponsored pre-employment process including a medical examination, drug and ******* screening test and fingerprinting following a conditional offer of employment and prior to appointment. EOE/ADA

Successful applicants are also required to successful pass a clearance process with the Port-Hueneme Naval Base Security background check and successful obtain a Transportation Worker Identification Credential (TWIC) Card from the Port of Hueneme.

All communication and notices will be sent via e-mail.

All candidates successful in being hired as a result of this recruitment will be required to complete a one-year probationary period following appointment.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986.

The City of Port Hueneme nor the Port-Hueneme Water Agency (PHWA) are responsible for failure of internet forms or email in submitting your application. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing [email protected].

The City of Port Hueneme is an Equal Opportunity Employer/ADA and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, age, religion, sex, national origin, marital status, medical condition or disability.