Job description
Join Our Team as an Accounting Coordinator! You'll manage administrative tasks, maintain documentation for processing Accounts Receivable and Accounts Payable, support our team, and more!
Learn more about the position and apply today!
POSITION TITLE: Accounting Coordinator
BASIC FUNCTION:
Accounting and administrative tasks in support of several business office functions. Prepare and maintain documentation for processing Accounts Receivable and Accounts Payable for both company locations. Provide front-line support to create welcoming and helpful atmosphere via phone or in person. Assist Inside Sales personnel to provide excellent customer service.
SPECIFIC DUTIES:
• Provide greeting and assistance to office visitors; initial responder for incoming phone calls.
• Assist inside sales with taking order information; with checking the status of back orders; with expediting orders as required.
• Enter customer orders to initiate bill of materials for all inventory demands and generate back order purchasing requirements.
• Research and resolve inaccurate invoicing; maintain all invoice files; send and receive invoices.
• Process receivables and payables; assist w/ collections if necessary.
• Verify sales journal; verify vendor batch files; ensure timely automated payments.
• Ensure proper documentation is in place for vendors and customers.
• Verify all customer accounts receivable and accounts payable for accuracy.
• Verify purchase orders from vendors and/or customers against actual shipments.
• Process credit card payments, vendor debits, customer returns for credit.
• Maintain or initiate correspondence with customers and/or vendors via phone, fax, e-mail, letters, online.
• Process incoming and outgoing office mail.
• Follow company policy and procedure with respect to systems, practices and information sharing.
• Maintain confidential documents & databases regarding customer contacts, costs, pricing, & contracts.
• Manage and/or complete special projects as assigned.
• Make recommendations and suggestions that promote continuous improvement.
LOCATION & SCHEDULE:
• Daily work site may include the DE locations in either Grand Rapids or Grand Haven.
• Full-time; specific hours may be flexible and negotiable.
REQUIREMENTS/QUALIFICATIONS:
• High School diploma or equivalent; college degree preferred.
• Working knowledge of MS Office software products.
• Knowledge of MS Dynamics, Solomon, Quickbooks, or other accounting software preferred.
• Experience and/or education in business writing, and office practices and procedures preferred.
• Personable, friendly, and outgoing communicator.
• Comfortable working in a team oriented environment.
• Ability to work independently with organizational skills, time management, and prioritization.
COMPENSATION:
· Position is full-time with very competitive wage and full benefits package.
To Apply
Send your resume and cover letter to
[email protected], or call Paul Holtrop at 616.915.9393 with questions.
https://donaldengineering.com/Careers.php
Thank you for your interest in a career with Donald Engineering!
