Accounts Payable Specialist

Position: Accounts Payable Specialist

Salary: £30,000

Location: Hybrid – Home/office (minimum 2 days a week in our London office)

Hours: Full Time | 9am – 5:30pm

About us

Williams, Stanley & Co is a leading accountancy firm catering to a diverse range of clients in the hospitality industry, from high street chains to family-run cafes. Our company began with a mission to provide accurate and actionable financial insights to businesses, drawing from our founders' own experiences in managing multiple rapidly growing ventures.

Driven by a commitment to customer-first accounting, we've assembled a team of experienced and trusted accountants who share our vision for excellence. With a strong emphasis on collaboration and expertise, our team operates seamlessly across different locations, including the UK, US, Philippines and Dubai.

About you

We’re looking for a dedicated Accounts Payable Specialist to join our dynamic team. As a key player in our accounts payable department, you will bring your expertise and leadership to ensure smooth and accurate financial operations. You will thrive in a fast-paced environment, be proactive in problem-solving, and excel in managing multiple tasks simultaneously.

You are detail-oriented, highly organised, and have a strong understanding of accounts payable processes and best practices.

You are:

· An analytical thinker with excellent problem-solving and data analysis skills

· Detail-oriented to ensure accuracy in financial transactions and reports

· Proactive in identifying and resolving issues

· A natural leader that can supervise and support our Finance Assistant

· Able to work independently and manage multiple tasks simultaneously

· Highly organised – able to manage and prioritise your workload efficiently

· Adaptable and flexible to handle changing priorities and deadlines

· Technically proficient with advanced Excel skills and experience with NetSuite or other SAP systems

· Knowledgeable in Accounts Payable processes, financial forecasting, and budgeting

· A strong communicator, able to collaborate and build relationships effectively

· Customer service-oriented to address and resolve supplier inquiries promptly

· Capable of conflict resolution to handle escalations and disputes effectively

What you will be doing

Handling Disputed Invoices:
• Manage and follow up on disputed invoices.
• Address invoices in Light Year as per escalation results.

Payment Allocation in NetSuite:
• Match AP Bank Payments to Bill Payments.
• Apply Direct Debits to invoices and investigate discrepancies.
• Chase tax invoices for proforma payments.

Managing Direct Debit Schedule:
• Maintain a comprehensive direct debit schedule.
• Ensure suppliers are on direct debit and update schedule as needed.

Direct Debit Forecast (DDR):
• Update and review the DDR forecast file regularly.

Expensify/Pleo Management:
• Add or remove users based on client communication.

Payment List Management:
• Download ledgers and create reports as per schedule.
• Prepare bank balance reports for payments.

Performance Indicators:
• Weekly review of disputed invoices and reconciliation of AP Bank Transactions.
• Close Direct Debit Payments within 3 weeks or provide reasons for delays.
• Timely submission of reports and forecasts.
• Ensure accurate and updated records.

What we offer:
• Membership on our Employee Recognition platform YuLife - with numerous free perks and access to counselling services and training providers
• Ongoing career progression, training and support in gaining nationally recognised qualifications (including Education Scheme and ACCA Support)
• 30 days holiday entitlement pro rata (including Bank Holidays) with an additional day for each year of service
• Great pension scheme
• Fun company socials and events
• Flexible hybrid working model (2 days minimum in the office)
• Employee Assistance Programme and coaching for personal and professional development
• Enhanced parental leave policy (subject to length of service requirements)
• Birthday leave – an additional day of leave to be taken on or around your Birthday
• Mental Health Half Days – celebrating the power of ‘Me Time’
• Annual Pay Reviews and Biannual Appraisals – career progression is everything!
• Perks and benefits on our HR Platform Employment Hero