Job Description
About the job
REMOTE
Accounts Payable Specialist
ARDEM Data Services Private Limited
UNIT No B-1/ 5th Floor 504 & 505 DLF MY PAD, Vibhuti Khand Gomti Nagar, Lucknow – 226010, India
Telephone: 915.130.3150
Email: [email protected]
Location: Remote (India)
Schedule: Full-time | Strong overlap with U.S. Eastern Time
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We’re seeking an Accounts Payable Subject Matter Expert to join our finance team and take ownership of invoice processing, payments, supplier management, and expense reimbursements. You’ll work primarily in Coupa—our enterprise procurement platform—and NetSuite to ensure smooth, accurate, and policy-compliant financial operations.
This role is ideal for someone with a strong accounts payable foundation and excellent communication abilities. You’ll gain exposure to general ledger activity, accruals, bank reconciliations, 1099 compliance, and audit prep as part of a highly collaborative finance team engaged in a multi-year transformation initiative.
Key Responsibilities
Coupa Invoice & Payment Operations
Review and process supplier invoices, POs, and expense reports in Coupa, ensuring coding accuracy and policy compliance
Manage the invoice lifecycle: 3-way matching, exception handling, and coordination with buyers/requesters to resolve holds
Process weekly ACH and electronic payment batching in Coupa; handle once a month check runs via NetSuite
Audit employee expense reports in Coupa for compliance with the Travel & Expense policy
Manage the AP and Coupa Help inboxes, responding promptly to vendor and internal inquiries
Supplier Review & Compliance
Perform periodic supplier reviews to identify duplicates, validate tax IDs, and monitor inactive vendors
Maintain vendor records and onboarding documentation; review W-9s, W8-BENs and ITINs
Support year-end 1099 filing process: review vendor records, and reconcile 1099-eligible payments
Track and report unclaimed property, including outreach and coordination with vendors to prevent escheatment
Coupa Sourcing & Buyer Activity Support
Support Procurement and internal requesters by reviewing sourcing events and supplier quotes
Assist in tracking sourcing cycle times and follow-up on delayed approvals or submissions
Monitor buyer activity across departments and provide guidance to ensure consistent PO creation and spend classification
Run exception reports and help resolve ordering or receiving discrepancies
Accounting & Month-End Close
Assist with AP-related journal entries, accruals, and prepaid schedules
Reconcile vendor statements and clear aged transactions, including unclaimed or stale-dated checks
Perform monthly bank reconciliations for AP accounts and investigate variances
Support internal and external audits by providing accurate documentation and reconciliations
Participate in cross-functional finance transformation projects to streamline systems and workflows
Qualifications
Required
5+ years of hands-on accounts payable experience
Experience using Coupa and NetSuite or similar ERP/AP systems
Intermediate Excel skills (e.g., XLOOKUP/VLOOKUP, pivot tables, reconciliations)
Strong attention to detail, accuracy, and organizational skills
Excellent written and verbal communication abilities
Customer-service mindset with a proactive, solutions-oriented approach
Ability to manage multiple deadlines and work collaboratively across teams
Preferred
Bachelor’s degree in Accounting, Finance, or related field
Familiarity with nonprofit or fund accounting and 501(c)(3) compliance
Demonstrated ability to improve AP workflows and identify process automation opportunities
Ability to use tools like Microsoft Copilot and AI platforms to augment analysis, automate tasks, and streamline reporting
REMOTE
Accounts Payable Specialist
ARDEM Data Services Private Limited
UNIT No B-1/ 5th Floor 504 & 505 DLF MY PAD, Vibhuti Khand Gomti Nagar, Lucknow – 226010, India
Telephone: 915.130.3150
Email: [email protected]
Location: Remote (India)
Schedule: Full-time | Strong overlap with U.S. Eastern Time
Share This Job
Share
Share Share Share
We’re seeking an Accounts Payable Subject Matter Expert to join our finance team and take ownership of invoice processing, payments, supplier management, and expense reimbursements. You’ll work primarily in Coupa—our enterprise procurement platform—and NetSuite to ensure smooth, accurate, and policy-compliant financial operations.
This role is ideal for someone with a strong accounts payable foundation and excellent communication abilities. You’ll gain exposure to general ledger activity, accruals, bank reconciliations, 1099 compliance, and audit prep as part of a highly collaborative finance team engaged in a multi-year transformation initiative.
Key Responsibilities
Coupa Invoice & Payment Operations
Review and process supplier invoices, POs, and expense reports in Coupa, ensuring coding accuracy and policy compliance
Manage the invoice lifecycle: 3-way matching, exception handling, and coordination with buyers/requesters to resolve holds
Process weekly ACH and electronic payment batching in Coupa; handle once a month check runs via NetSuite
Audit employee expense reports in Coupa for compliance with the Travel & Expense policy
Manage the AP and Coupa Help inboxes, responding promptly to vendor and internal inquiries
Supplier Review & Compliance
Perform periodic supplier reviews to identify duplicates, validate tax IDs, and monitor inactive vendors
Maintain vendor records and onboarding documentation; review W-9s, W8-BENs and ITINs
Support year-end 1099 filing process: review vendor records, and reconcile 1099-eligible payments
Track and report unclaimed property, including outreach and coordination with vendors to prevent escheatment
Coupa Sourcing & Buyer Activity Support
Support Procurement and internal requesters by reviewing sourcing events and supplier quotes
Assist in tracking sourcing cycle times and follow-up on delayed approvals or submissions
Monitor buyer activity across departments and provide guidance to ensure consistent PO creation and spend classification
Run exception reports and help resolve ordering or receiving discrepancies
Accounting & Month-End Close
Assist with AP-related journal entries, accruals, and prepaid schedules
Reconcile vendor statements and clear aged transactions, including unclaimed or stale-dated checks
Perform monthly bank reconciliations for AP accounts and investigate variances
Support internal and external audits by providing accurate documentation and reconciliations
Participate in cross-functional finance transformation projects to streamline systems and workflows
Qualifications
Required
5+ years of hands-on accounts payable experience
Experience using Coupa and NetSuite or similar ERP/AP systems
Intermediate Excel skills (e.g., XLOOKUP/VLOOKUP, pivot tables, reconciliations)
Strong attention to detail, accuracy, and organizational skills
Excellent written and verbal communication abilities
Customer-service mindset with a proactive, solutions-oriented approach
Ability to manage multiple deadlines and work collaboratively across teams
Preferred
Bachelor’s degree in Accounting, Finance, or related field
Familiarity with nonprofit or fund accounting and 501(c)(3) compliance
Demonstrated ability to improve AP workflows and identify process automation opportunities
Ability to use tools like Microsoft Copilot and AI platforms to augment analysis, automate tasks, and streamline reporting
💡 Quick Summary
Seeking a career-building opportunity? The Accounts Payable Specialist position is now open for candidates interested in the Finance sector. This role in Gurgaon offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.
