Accounts Payable Specialist

Job description

Summary

The AP/AR Specialist will provide day-to-day support for the business unit customers and vendors through the entire procure-to-pay process and, at the same time, seek process improvement efficiencies and understand corporate structures, business contacts, and stakeholders.

Responsibilities

Maintain accurate and complete client files/filing and make recommendations to improve the quality of invoicing and collection procedures.

Monitor processing of invoices and ensure timely payments.

Review client documentation to ensure proper systems set up and compliance with correct accounting procedures.

Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.

Train and provide guidance to Accounts Receivable/Payable team members; provide assistance as needed.

Maintain a process for tracking receipt of data and source documents.

Monitor and report on changes in payment standards.

Prepare and sort source documents and interpret data to be entered.

Contact preparers of source documents to resolve questions, inconsistencies or missing data.

Perform data entry in the Accounts Payable/Account Receivable System from source documents, complete necessary coding, confirm accuracy of data, and make necessary corrections.

Perform other duties and responsibilities as needed or assigned.

Minimum Qualifications (required)

2+ years of experience in Finance, Accounting, and/or AP/AR

High School diploma or GED

Additional Qualifications

Proficient in MS Office suite

Experience using automated financial and accounting systems

Strong communication skills, both verbal and written

Strong attention to detail and organization skills

Associate's degree in Finance, Accounting, Statistics, Economics, Business, Business Administration, or related field