Accounts Payable Specialist

Full job description

SUMMARY OF POSITION

The Accounts Payable Specialist is responsible for managing the company’s accounts payable functions to ensure timely and accurate processing of invoices and payments. This role involves verifying, processing, and reconciling invoices, while maintaining a high level of accuracy and attention to detail. The ideal candidate will possess strong analytical skills and have a solid understanding of accounting principles.

DUTIES & RESPONSIBILITIES

Enter invoices into the accounting system and ensure timely approval workflows are followed.

Manage new vendor/subcontracting setup in the accounting system and process required documentation.

Prepare and process payments to vendors via checks, ACH, or wire transfers.

Maintain payment schedules and ensure payments are made on time.

Communicate with vendors regarding payment inquiries and resolve any discrepancies or issues.

Reconcile vendor statements and accounts to ensure all transactions are accounted for and discrepancies are resolved.

Assist in month-end closing processes by providing necessary reports and documentation.

Generate reports related to accounts payable activity, including aging reports and payment analysis.

Analyze accounts payable metrics and identify areas for process improvement.

Assist with audits by providing necessary documentation and reports.

Manage company credit card approval process.

QUALIFICATIONS

Associate’s degree in Accounting, Finance, or related field.

Minimum 2-5 years of experience in Accounts Payable or a similar accounting role.

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 10 pounds at times.

Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions