Job Description
Pay
From $27.50 an hour
Job type
Casual
Location
Engadine NSW 2233•Hybrid work
Benefits
Pulled from the full job description
Gym membership
Work from home
Full job description
Admin & Marketing Assistant
Vision Personal Training Engadine
Part-Time | 15–20 hrs per week | Flexible Hours | Sutherland Shire or Surrounding area
Are you highly organised, proactive and people focused with an interest in fitness and marketing?
We’re looking for a reliable Admin & Marketing Assistant to support our growing studio. This is a hands-on role where you’ll help keep the business running smoothly behind the scenes while supporting our client experience, marketing and community presence.
This role suits someone who enjoys structure, checklists, communication, and follow-through, with creative tasks as a key support function.
What You’ll Be Doing
Client Experience & Communication
Enter and manage new leads in our CRM (VOS)
Send milestone messages, birthday texts, accountability check-ins and follow-ups
Request and respond to Google reviews via AskNicely
Make post-session feedback calls
Follow up on cancellations and suspensions
Re-engage past leads using automation tools (Go High Level)
Coordinate milestone gifts and monthly client success highlights
Marketing & Social Media Support
Create and schedule content:
2 Reels per week
Weekly posts (Client/Trainer of the Week, events, success stories)
Daily Instagram Stories and inbox engagement
Prepare and send weekly email newsletters (Campaign Monitor)
Manage social inboxes (Instagram & LinkedIn)
Coordinate flyers, signage, milestone posters and in-studio boards
Support in-studio events, seminars and community activities
Schedule SMS and email campaigns and manage the content calendar
Studio Operations & Administration
Manage bookings, invoices, payments and direct debits
Follow up on failed payments (Paysmart)
Process sessions accurately and on time
Prepare weekly payroll summaries and assist with reporting
Print and prepare weekly reports (Sales Register, Lead Activity, Management Reports)
Keep the studio organised, stocked and professional
Support marketing campaigns, projects and special initiatives
Who This Role Suits
You’ll thrive in this role if you are:
Highly organised with strong attention to detail
Confident communicating with clients and team members
Comfortable following systems and improving them
Reliable, proactive, and take ownership of tasks
Creative with social media and Canva (or keen to learn quickly)
Passionate about health, fitness and helping people succeed
What You’ll Get
A positive, supportive team culture
Hands-on training and development
Free personal training and group sessions
Flexible hours (ideal around school or study)
A role where your work genuinely makes a difference every day
How to Apply
Please send your CV and a short note telling us:
Your availability
Why being organised matters to you
We look forward to meeting the right person to join our team.
Job Type: Casual
Pay: From $27.50 per hour
Expected hours: 15 – 20 per week
Benefits:
Gym membership
Work from home
Application Question(s):
Briefly describe how you keep on top of multiple admin tasks and ensure nothing is missed.
How many years of Admin Assistant experience do you have?
Work Location: Hybrid remote in Engadine NSW 2233
From $27.50 an hour
Job type
Casual
Location
Engadine NSW 2233•Hybrid work
Benefits
Pulled from the full job description
Gym membership
Work from home
Full job description
Admin & Marketing Assistant
Vision Personal Training Engadine
Part-Time | 15–20 hrs per week | Flexible Hours | Sutherland Shire or Surrounding area
Are you highly organised, proactive and people focused with an interest in fitness and marketing?
We’re looking for a reliable Admin & Marketing Assistant to support our growing studio. This is a hands-on role where you’ll help keep the business running smoothly behind the scenes while supporting our client experience, marketing and community presence.
This role suits someone who enjoys structure, checklists, communication, and follow-through, with creative tasks as a key support function.
What You’ll Be Doing
Client Experience & Communication
Enter and manage new leads in our CRM (VOS)
Send milestone messages, birthday texts, accountability check-ins and follow-ups
Request and respond to Google reviews via AskNicely
Make post-session feedback calls
Follow up on cancellations and suspensions
Re-engage past leads using automation tools (Go High Level)
Coordinate milestone gifts and monthly client success highlights
Marketing & Social Media Support
Create and schedule content:
2 Reels per week
Weekly posts (Client/Trainer of the Week, events, success stories)
Daily Instagram Stories and inbox engagement
Prepare and send weekly email newsletters (Campaign Monitor)
Manage social inboxes (Instagram & LinkedIn)
Coordinate flyers, signage, milestone posters and in-studio boards
Support in-studio events, seminars and community activities
Schedule SMS and email campaigns and manage the content calendar
Studio Operations & Administration
Manage bookings, invoices, payments and direct debits
Follow up on failed payments (Paysmart)
Process sessions accurately and on time
Prepare weekly payroll summaries and assist with reporting
Print and prepare weekly reports (Sales Register, Lead Activity, Management Reports)
Keep the studio organised, stocked and professional
Support marketing campaigns, projects and special initiatives
Who This Role Suits
You’ll thrive in this role if you are:
Highly organised with strong attention to detail
Confident communicating with clients and team members
Comfortable following systems and improving them
Reliable, proactive, and take ownership of tasks
Creative with social media and Canva (or keen to learn quickly)
Passionate about health, fitness and helping people succeed
What You’ll Get
A positive, supportive team culture
Hands-on training and development
Free personal training and group sessions
Flexible hours (ideal around school or study)
A role where your work genuinely makes a difference every day
How to Apply
Please send your CV and a short note telling us:
Your availability
Why being organised matters to you
We look forward to meeting the right person to join our team.
Job Type: Casual
Pay: From $27.50 per hour
Expected hours: 15 – 20 per week
Benefits:
Gym membership
Work from home
Application Question(s):
Briefly describe how you keep on top of multiple admin tasks and ensure nothing is missed.
How many years of Admin Assistant experience do you have?
Work Location: Hybrid remote in Engadine NSW 2233
💡 Quick Summary
Seeking a career-building opportunity? The Admin Assistant position is now open for candidates interested in the Admin Executive sector. This role in Engadine offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
