Job Description
Key Responsibilities
Administration
Prepare documents using Microsoft Word, Excel, and PowerPoint.
Perform touch typing with high speed and accuracy.
Format and edit emails, reports, and presentations.
Organize and maintain files and systems on SharePoint and MS Teams.
Maintain internal websites for Engineering and DGE & Rooms teams.
Conduct market research to support key projects.
Track team to-do’s and partner with colleagues to ensure timely completion.
Create purchase orders, log transactions, process invoices, and manage monthly reporting.
Screen incoming calls and visitors while maintaining an open and professional approach.
Manage incoming email.
Maintain office supplies.
Manage and update email distribution lists as needed.
Coordination
Plan in-person workshops: select host hotels, manage quotes, arrange F&B, and process charges.
Schedule meetings, coordinate agendas and minutes (both virtual and in-person).
Coordinate travel and accommodation arrangements.
Support project management for key initiatives and timelines.
Maintain calendars and schedule meetings.
Liaise with regional leaders and hotel teams to address challenges and provide information.
Handle memberships and renewal processes.
Collate and distribute team activity reports.
Respond to internal and external requests for assistance and information.
Other Duties
Proactively suggest improvements to current processes.
Learn and understand software/tools used by Engineering and Rooms teams.
Work with hotel data to support performance understanding.
Perform other duties as assigned.
Comply with Marriott International regional office policies and procedures.
Standard working hours are Monday to Friday, 9:00am to 6:00pm, excluding public holidays.
Candidate Profile
Required Experience
Prior administrative/secretarial experience is essential.
Experience supporting senior roles or multiple stakeholders preferred.
Ideally experienced in fast-paced, multicultural environments.
Preferred Skills and Knowledge
Excellent communication skills in English (spoken and written); additional languages are a plus.
Advanced proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint.
Strong typing, spelling, grammar, and document layout skills.
Highly organized, efficient, and able to manage multiple priorities.
Flexible, self-motivated, and results-driven.
Administration
Prepare documents using Microsoft Word, Excel, and PowerPoint.
Perform touch typing with high speed and accuracy.
Format and edit emails, reports, and presentations.
Organize and maintain files and systems on SharePoint and MS Teams.
Maintain internal websites for Engineering and DGE & Rooms teams.
Conduct market research to support key projects.
Track team to-do’s and partner with colleagues to ensure timely completion.
Create purchase orders, log transactions, process invoices, and manage monthly reporting.
Screen incoming calls and visitors while maintaining an open and professional approach.
Manage incoming email.
Maintain office supplies.
Manage and update email distribution lists as needed.
Coordination
Plan in-person workshops: select host hotels, manage quotes, arrange F&B, and process charges.
Schedule meetings, coordinate agendas and minutes (both virtual and in-person).
Coordinate travel and accommodation arrangements.
Support project management for key initiatives and timelines.
Maintain calendars and schedule meetings.
Liaise with regional leaders and hotel teams to address challenges and provide information.
Handle memberships and renewal processes.
Collate and distribute team activity reports.
Respond to internal and external requests for assistance and information.
Other Duties
Proactively suggest improvements to current processes.
Learn and understand software/tools used by Engineering and Rooms teams.
Work with hotel data to support performance understanding.
Perform other duties as assigned.
Comply with Marriott International regional office policies and procedures.
Standard working hours are Monday to Friday, 9:00am to 6:00pm, excluding public holidays.
Candidate Profile
Required Experience
Prior administrative/secretarial experience is essential.
Experience supporting senior roles or multiple stakeholders preferred.
Ideally experienced in fast-paced, multicultural environments.
Preferred Skills and Knowledge
Excellent communication skills in English (spoken and written); additional languages are a plus.
Advanced proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint.
Strong typing, spelling, grammar, and document layout skills.
Highly organized, efficient, and able to manage multiple priorities.
Flexible, self-motivated, and results-driven.
💡 Quick Summary
Seeking a career-building opportunity? The Admin Assistant - Digital Guest Experience, Rooms & Engineering position is now open for candidates interested in the IT Engineer & Developer Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in IT Engineer & Developer Jobs is a plus.