Job Description
Key Responsibilities
• Office Management: Manage and maintain the office’s day-to-day operations, ensuring the office environment is clean, organized, and well-equipped.
• BMS Operation: Proficient in managing and optimizing BMS operations including lighting and FAS. Routine inspections and preventative maintenance should be coordinated with the BMS operator.
• EB Consumption Validation: Validate electricity consumption by cross-checking with the daily reading to ensuring accuracy and identifying potential issues.
• HVAC & Chiller Operations: Oversee the operation of HVAC systems and chillers, ensuring they function efficiently and maintain comfort levels in the office environment.
• Water Consumption Validation: Monitor and validate water consumption against the reading to ensure accurate usage tracking.
• Asset management: Maintain assets along with their attributes and movement, from procurement to the disposal.
• Compliance Documentation: Organize and maintain filing systems (both physical and digital). Ensure that all compliance-related documents are properly filed and easily accessible when needed.
• Coffee Machine Handling: Ensure the smooth operation and maintenance of the office coffee machine.
• Security & Safety Compliance – Ensure safety standards, fire safety measures, and emergency protocols.
• Maintenance Planning & Scheduling – Develop preventive and corrective maintenance plans for HVAC and other critical systems.
• Vendor Management: Liaise with vendors and suppliers for office supplies, maintenance services, and other operational needs.
• Expense Management: Monitor and report on office expenses and budgets. Ensure timely processing of invoices, reimbursements.
• Communication: Serve as the primary point of contact for internal and external communication. Answer phones, emails, and other inquiries, directing them to appropriate personnel.
• Team Support: Provide administrative support to other departments, ensuring smooth collaboration across teams.
• Event Planning: Assist with organizing company events, meetings, and conferences, including logistics, scheduling, and coordination.
Required Qualifications
• Candidate with a one month notice period can apply
• 3-5 years of proven experience in an administrative or office management role.
• Familiarity with HVAC, chiller operations, and VFD handling (preferred).
• Previous experience in preparing documentation for audits is a plus (preferred).
• Experience in tracking and validating utility consumption, including water and electricity (preferred).
• Knowledge of basic office finance procedures, such as invoicing and budgeting.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Office Management: Manage and maintain the office’s day-to-day operations, ensuring the office environment is clean, organized, and well-equipped.
• BMS Operation: Proficient in managing and optimizing BMS operations including lighting and FAS. Routine inspections and preventative maintenance should be coordinated with the BMS operator.
• EB Consumption Validation: Validate electricity consumption by cross-checking with the daily reading to ensuring accuracy and identifying potential issues.
• HVAC & Chiller Operations: Oversee the operation of HVAC systems and chillers, ensuring they function efficiently and maintain comfort levels in the office environment.
• Water Consumption Validation: Monitor and validate water consumption against the reading to ensure accurate usage tracking.
• Asset management: Maintain assets along with their attributes and movement, from procurement to the disposal.
• Compliance Documentation: Organize and maintain filing systems (both physical and digital). Ensure that all compliance-related documents are properly filed and easily accessible when needed.
• Coffee Machine Handling: Ensure the smooth operation and maintenance of the office coffee machine.
• Security & Safety Compliance – Ensure safety standards, fire safety measures, and emergency protocols.
• Maintenance Planning & Scheduling – Develop preventive and corrective maintenance plans for HVAC and other critical systems.
• Vendor Management: Liaise with vendors and suppliers for office supplies, maintenance services, and other operational needs.
• Expense Management: Monitor and report on office expenses and budgets. Ensure timely processing of invoices, reimbursements.
• Communication: Serve as the primary point of contact for internal and external communication. Answer phones, emails, and other inquiries, directing them to appropriate personnel.
• Team Support: Provide administrative support to other departments, ensuring smooth collaboration across teams.
• Event Planning: Assist with organizing company events, meetings, and conferences, including logistics, scheduling, and coordination.
Required Qualifications
• Candidate with a one month notice period can apply
• 3-5 years of proven experience in an administrative or office management role.
• Familiarity with HVAC, chiller operations, and VFD handling (preferred).
• Previous experience in preparing documentation for audits is a plus (preferred).
• Experience in tracking and validating utility consumption, including water and electricity (preferred).
• Knowledge of basic office finance procedures, such as invoicing and budgeting.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
💡 Quick Summary
Seeking a career-building opportunity? The Admin Associate - position is now open for candidates interested in the Office Assistant Jobs sector. This role in Chennai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
