Job Description
For more than hundred years, L’Oréal believes that beauty needs Science. In a world now transformed by digital technology and the emergence of new scientific domains, we are confident in our ability to turn these opportunities into major innovations, closely linked to the new consumer expectations all over the world. Science & Technology are allowing us to invent safe, trustable, sustainable & responsible beauty products and experiences that will change people’s lives.
L’Oréal Research & Innovation (R&I) has continuously invested upstream in its research with a high level of ambition. Our 4 100 L'Oréal R&I people are talented and highly skilled, located in major markets, working in a cooperative way, open to the world.
In the Division of Advanced Research, we are looking for an Admin Executive.
Type of contract: Full Time on 3rd Party rolls
Location: Bangalore, India
As an Admin assistant, your main responsibilities are:
Overall Budget coordination & follow up with different departments.
To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing.
Ensure all best practices of purchasing to be followed including PO compliance.
Communicate and Submit employee and office expenses reports and reimbursement requests to head office.
To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored.
Vendor registration
Follow up for AMC visits
To ensure on time payments by monitoring invoice processing, GR , invoice booking.
Greet and assist Visitors and Vendors while visiting.
Assist in onboarding new employees.
Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc.
Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc.
Organize, file, and retrieve documents and records as needed
Ensure the confidentiality and security of sensitive information
Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass
Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc.
Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team.
Organize celebrations of Bangalore Team members by arranging cakes and cookies.
Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings.
Calendar management of Head of Advance Research
To succeed in this position, you have:
Bachelors/Masters degree with 4 to 5 years work experience in a similar area
You have :
Excellent communication skills
Open mindset and flexible to work with people from diverse cultural backgrounds.
If you identify yourself in this position, please apply by uploading your resume in PDF.
The L'Oréal Group is convinced that difference is a deep source of wealth, that allows everyone to grow, to challenge themselves and to go further. We strongly encourage everyone to always dare and never censor themselves. Skills can always be learnt. We will be delighted to exchange with you!
You can apply to up to three jobs within a rolling 30-day window.
You cannot withdraw your application once you applied, so please make sure to choose a job that matches your dreams.
Please visit "Your Application Space" to see the jobs you have already applied to.
Please don’t create another account with a different email. If you do so, your account might be merged and your application record will be deleted.
L’Oréal Research & Innovation (R&I) has continuously invested upstream in its research with a high level of ambition. Our 4 100 L'Oréal R&I people are talented and highly skilled, located in major markets, working in a cooperative way, open to the world.
In the Division of Advanced Research, we are looking for an Admin Executive.
Type of contract: Full Time on 3rd Party rolls
Location: Bangalore, India
As an Admin assistant, your main responsibilities are:
Overall Budget coordination & follow up with different departments.
To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing.
Ensure all best practices of purchasing to be followed including PO compliance.
Communicate and Submit employee and office expenses reports and reimbursement requests to head office.
To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored.
Vendor registration
Follow up for AMC visits
To ensure on time payments by monitoring invoice processing, GR , invoice booking.
Greet and assist Visitors and Vendors while visiting.
Assist in onboarding new employees.
Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc.
Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc.
Organize, file, and retrieve documents and records as needed
Ensure the confidentiality and security of sensitive information
Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass
Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc.
Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team.
Organize celebrations of Bangalore Team members by arranging cakes and cookies.
Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings.
Calendar management of Head of Advance Research
To succeed in this position, you have:
Bachelors/Masters degree with 4 to 5 years work experience in a similar area
You have :
Excellent communication skills
Open mindset and flexible to work with people from diverse cultural backgrounds.
If you identify yourself in this position, please apply by uploading your resume in PDF.
The L'Oréal Group is convinced that difference is a deep source of wealth, that allows everyone to grow, to challenge themselves and to go further. We strongly encourage everyone to always dare and never censor themselves. Skills can always be learnt. We will be delighted to exchange with you!
You can apply to up to three jobs within a rolling 30-day window.
You cannot withdraw your application once you applied, so please make sure to choose a job that matches your dreams.
Please visit "Your Application Space" to see the jobs you have already applied to.
Please don’t create another account with a different email. If you do so, your account might be merged and your application record will be deleted.
💡 Quick Summary
Seeking a career-building opportunity? The Admin Executive | L|Oreal| RI position is now open for candidates interested in the Admin Executive sector. This role in Bangalore offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
