Admin Executive

We are looking for an experienced Admin Executive to handle day-to-day administrative operations, ensure smooth office functioning, and provide support to management and staff. The ideal candidate will have strong organizational and communication skills with a proactive approach to problem-solving.

Designation- Admin Executive

Experience- minimum 4 years

Salary offered- upto 35k

Key Roles and Responsibilities:

1. Correspondence Management:

Efficiently handle all office communications, including managing emails, letters, faxes, and packages.
Ensure timely responses and accurate record-keeping.
Handle phone calls and convey important messages promptly and accurately.
2. Office Operations Oversight:

Supervise daily office operations and ensure all facilities are well-maintained.
Coordinate with maintenance vendors and ensure prompt resolution of issues.
Provide assistance to teams and management as required.
3. Meeting and Event Coordination:

Organize and schedule meetings, appointments, conferences, and office events.
Prepare minutes of meetings and share them promptly with concerned stakeholders.
Ensure seamless execution of all office functions and celebrations.
4. Administrative Support:

Provide comprehensive support to various departments for administrative tasks, special projects, and ad hoc requests.
Support HR in recruitment coordination and onboarding of new employees.
5. Operational Supervision:

Oversee smooth functioning of daily office activities.
Ensure a clean, organized, and safe office environment.
Identify and resolve operational challenges proactively.
6. Records and Budget Management:

Maintain accurate records of office activities, expenditures, and administrative data.
Manage office budgets efficiently to optimize resource utilization.
7. Employee Records Management:

Maintain up-to-date employee records across all company locations.
Ensure timely submission of Police Verification Certificates (PVCs) and background verification for all employees.
8. Attendance and Leave Monitoring:

Track and manage attendance and leave records across all branches.
Ensure compliance with company attendance policies and notify authorities on time.
9. Inventory and Supplies Management:

Monitor utilities and stationery inventory.
Place orders on the 2nd of each month to maintain adequate stock levels.
10. Inward & Outward Management:

Maintain systematic records of all incoming and outgoing documents and materials.
Track delivery details for efficient follow-ups and prepare Delivery Challans (DCs) and shipment labels.
11. Online E-commerce Account Management:

Oversee the company’s e-commerce accounts.
Manage orders, track shipments, and resolve any issues related to purchases.
12. Credentials and Data Management:

Securely manage and organize email IDs, login credentials, and passwords.
Maintain updated mail/phone directories and update admin-related information in MIS.
13. Event Arrangements:

Plan and coordinate logistics for office and team events.
Ensure successful execution and enhance employee engagement.
14. Biometric System Administration:

Manage the biometric attendance system.
Register new employees and update records for existing staff.
15. Assisting Other Teams:

Support recruits with facilities and necessary assets during onboarding.
Assist HR with recruitment and administrative formalities.
16. Documentation Management:

Maintain various company agreements, forms, and formats as per defined standards.
Ensure documents are up-to-date and easily accessible.
17. Travel Management:

Arrange travel and accommodation through internal or external agencies.
Coordinate travel cash advances and prepare travel itineraries.
Compile expense reports after each trip and submit them to accounts on time.
18. Office Maintenance:

Keep track of all Annual Maintenance Contracts (AMCs) and warranty details for office assets and equipment (ACs, Pest Control, Fire Extinguishers, etc.).
Ensure timely renewals and maintenance of all equipment.
Qualifications and Skills:

Bachelor’s degree in any discipline.
Minimum 4 years of experience in office administration.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information responsibly.
Compensation & Benefits:

Salary: Up to ₹35,000 per month (based on experience and qualifications).
Working Days: Monday to Saturday (as per company policy).
Statutory benefits: PF, paid leaves, and other applicable benefits.
Interested candidates can apply on .

Job Type: Full-time

Pay: ₹22,000.00 - ₹35,000.00 per month

Work Location: In person