Administration Assistant

About The Role

The Administrative Assistant holds a pivotal position in supporting our Legal and Corporate Safety teams. We are seeking an individual with outstanding organisational, communication, and problem-solving skills, coupled with the ability to manage sensitive information discreetly. This role demands a proactive and detail-oriented professional capable of adapting swiftly to evolving priorities, maintaining composure under pressure, and ensuring sustained productivity and effectiveness.

Reporting to the Executive Assistant/Assistant Company Secretary, your role will include:

Organising meetings including writing agendas, taking minutes, and setting up IT requirements.

Coordinating management meetings, team meetings, workshops including organising venues and catering.

Acting as a point of contact between the Executives and internal/external colleagues.

Actioning payment of invoices including obtaining approvals, keeping tracking sheets and assisting with department yearly/monthly budgets

Credit card management and reimbursement through SAP Concur

Supporting the annual budget process and ongoing cost management.

Maintaining confidence and protects operations by keeping information confidential.

General administration including ordering business cards for team members, ordering, and replenishing stationery, ordering workshop requirements, point of call for car bay availability for team.

Assisting with the preparation of legal documents, contracts, and correspondence.

Scheduling and coordinating meetings, appointments, and travel arrangements for legal staff

Skills And Experience

Business Administration Diploma or equivalent

Microsoft Office Suite, essential (PowerPoint, Word, Excel)

Advanced IT skills desirable

Confidentiality essential

Establishes and maintains effective relationships with internal and external stakeholders

Excellent communication skills, verbal and written

Attention to detail – maintains a high level of accuracy

Planning and time management – ability to plan and prioritise work to meet deadlines

Ability to work under pressure

Enjoys a team, collaborative environment

What We Offer

Backed by over 60 years of experience in the building industry, BGC covers everything from manufacturing through to construction. With integrated businesses across residential construction, commercial construction, and manufacturing, we work towards building a better future where all communities can thrive.

Benefits

We pride ourselves on our healthy and safe workplace culture of diversity, inclusiveness, and support. At BGC, we place a very high value on our team and want to reward you for your efforts. You will enjoy great staff benefits including:

In-house BGC discounts

Employee Assistance Program

Corporate discounts on superannuation and health benefit funds including Bupa, HBF, HIF and IOOF

Vehicle discounts partnering with AHG

More information on our culture and benefits is available at www.bgc.com.au/careers/

At BGC, we are committed to a workplace culture that is inclusive, where everyone, regardless of cultural and ethnic background, age, gender, disability, or ****** orientation feels safe at work and has opportunities to contribute, develop and thrive. We work better, together.

You

must have the right to live and work

in Australia to apply for this role.

Take the next step in your career and apply by clicking the ‘Apply Now’ button.