Job Description
APS 4
$79,571 - $84,073 per annum plus 15.4% superannuation
Canberra or Melbourne
The National Health and Medical Research Council (NHMRC) is seeking an experienced and high performing candidate to fill the role of Administration Assistant to support the team in the delivery of NHMRC’s Sapphire grants management solutions and supporting applications.
Job specific duties
As the Administration Assistant, you will provide a high level of administrative support with a diverse workload. This position requires a team oriented and highly motivated individual with excellent organisational skills who can work under general direction. Working with the direct report, the successful candidate will be required to:
Provide support to the Grant Systems Section.
Provide information and draft replies to straightforward queries.
Draft briefs and reports.
Provide advice and procedural guidance to staff and stakeholders on routine matters.
Assist in the coordination of responses to requests for information.
Contribute new ideas, including the identification of opportunities to improve the efficiency of business processes.
Assist in identifying system issues and contribute to the resolution of issues and problems.
Draft and publish system communications to internal and external stakeholders.
Core capabilities
The successful candidate will demonstrate the following capabilities:
Ability to organise and manage records.
Ability to work in a team.
Ability to build and maintain strong relationships.
Planning and organisational skills.
Outstanding communications skills, both written and verbal.
Highly desirable
The following, demonstrated knowledge and experience will be highly regarded:
Understanding and experience working in an IT environment.
Assist in co-ordinating vendor contracts.
High level of attention to detail.
High adaptability to change.
Mandatory requirement
The successful candidate will be required to obtain and maintain a Baseline security clearance.
Further information
Refer to the Job Description or contact Triet Le on 02 6217 9234 or email [email protected]
NHMRC is an inclusive and diverse employer that supports gender equity and diversity in leadership. We welcome and encourage applications from everyone, including People with Disability, First Nations peoples, LGBTIQA+ people, mature age people, people from culturally and linguistically diverse backgrounds.
Location of role
The role is available in either Canberra or Melbourne.
How to apply
You must submit a completed online application form with your Resume prior to the closing date and time.
Eligibility
To be eligible for a position at NHMRC, you must be an Australian citizen and be able to provide evidence of this. If successful, you will also be required to undertake a Nationally Coordinated Criminal History Check.
Applications close
11:30 PM AEDT Thursday, 20 November 2026.
Job Description Opens in new window
$79,571 - $84,073 per annum plus 15.4% superannuation
Canberra or Melbourne
The National Health and Medical Research Council (NHMRC) is seeking an experienced and high performing candidate to fill the role of Administration Assistant to support the team in the delivery of NHMRC’s Sapphire grants management solutions and supporting applications.
Job specific duties
As the Administration Assistant, you will provide a high level of administrative support with a diverse workload. This position requires a team oriented and highly motivated individual with excellent organisational skills who can work under general direction. Working with the direct report, the successful candidate will be required to:
Provide support to the Grant Systems Section.
Provide information and draft replies to straightforward queries.
Draft briefs and reports.
Provide advice and procedural guidance to staff and stakeholders on routine matters.
Assist in the coordination of responses to requests for information.
Contribute new ideas, including the identification of opportunities to improve the efficiency of business processes.
Assist in identifying system issues and contribute to the resolution of issues and problems.
Draft and publish system communications to internal and external stakeholders.
Core capabilities
The successful candidate will demonstrate the following capabilities:
Ability to organise and manage records.
Ability to work in a team.
Ability to build and maintain strong relationships.
Planning and organisational skills.
Outstanding communications skills, both written and verbal.
Highly desirable
The following, demonstrated knowledge and experience will be highly regarded:
Understanding and experience working in an IT environment.
Assist in co-ordinating vendor contracts.
High level of attention to detail.
High adaptability to change.
Mandatory requirement
The successful candidate will be required to obtain and maintain a Baseline security clearance.
Further information
Refer to the Job Description or contact Triet Le on 02 6217 9234 or email [email protected]
NHMRC is an inclusive and diverse employer that supports gender equity and diversity in leadership. We welcome and encourage applications from everyone, including People with Disability, First Nations peoples, LGBTIQA+ people, mature age people, people from culturally and linguistically diverse backgrounds.
Location of role
The role is available in either Canberra or Melbourne.
How to apply
You must submit a completed online application form with your Resume prior to the closing date and time.
Eligibility
To be eligible for a position at NHMRC, you must be an Australian citizen and be able to provide evidence of this. If successful, you will also be required to undertake a Nationally Coordinated Criminal History Check.
Applications close
11:30 PM AEDT Thursday, 20 November 2026.
Job Description Opens in new window
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
