Administration Assistant

Position Overview: We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant. As an artist, you require someone to handle various administrative tasks both on the personal and professional fronts. This role will involve managing bank-related work, visa and travel arrangements, hotel bookings, order bookings, invoicing, accounts management, printing tasks, email correspondence, and handling phone calls.

1. Personal Assistance:

· Assist with personal banking tasks, including managing accounts, transactions, and reconciliations.

· Organizing personal files and documents

· Maintaining a calendar of personal appointments and events

· Coordinate visa applications and travel arrangements, including flights, accommodation, and transportation.

· Arrange hotel bookings and ensure a smooth check-in and check-out process.

· Manage personal orders and bookings, ensuring accuracy and timely delivery.

· Create and maintain a comprehensive calendar of personal appointments and events.

· Assisting the artist in her day to day requirement

2. Professional Assistance:

· Handle administrative tasks related to your art business, such as order bookings, invoicing, and billing.

· Assist with account management, including monitoring expenses, tracking payments, and maintaining financial records.

· Coordinate printing tasks, including preparing and organizing artwork prints, catalogs, and promotional materials.

· Respond to emails and manage correspondence, ensuring timely and professional communication.

· Handle incoming calls, inquiries, and provide information or direct calls to the appropriate parties.

· Social media and email assistance

Requirements:

Previous experience in administrative or personal assistant roles is preferred.
Strong organizational skills and attention to detail.
Excellent time management and multitasking abilities.
Proficiency in using computer software and tools for administrative tasks.
Strong communication skills, both written and verbal.
Ability to work independently and handle confidential information with discretion.
Familiarity with art industry terminology and processes is a plus.
Flexibility to adapt to changing priorities and deadlines.
This is a full-time position. The role requires a high level of trust and confidentiality, as you will be handling sensitive personal and professional information. We are looking for a dedicated and reliable individual who can provide efficient administrative support, enabling you to focus on your artistic endeavours. If you believe you have the skills and experience necessary to excel in this role, please submit your resume, along with a cover letter explaining why you are interested in the position and how your qualifications align with the job requirements.

Job Types: Full-time, Regular / Permanent

Salary: From ₹18,000.00 per month

Schedule:

Day shift
Ability to commute/relocate:

Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:

Higher Secondary(12th Pass) (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person

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Application Deadline: 20/07/2026