Administration Assistant | Property Management

We have an opportunity for a highly organised administrator, looking for their next administration role and continue to develop their administrative and coordination skills. Join the Property Management team, and be part of our wider Workplace team, located at Macquarie Park.

About the role

You’ll be contributing to the effective operation of the team through the provision of efficient and effective administrative and coordination of business activities and to the development and delivery of business initiatives by creating a sustainable competitive advantage.

Working closely with the Senior Administration Manager, providing administrative support, your key responsibilities will include:

Provide day to day administrative and support requirements for the team and assets, including assessing incoming enquiries and correspondence, determining priorities and undertake other activities as required
Assist with key financial tasks such as monthly billing and debtor collection process for the asset, direct recharges, raising purchase orders, processing invoices, and ensuring timely payments
Support in preparing reports and providing information to Head Office and liaising with contractors and tenants to assist the team
Maintain effective records and files management and control of records and files, ensuring accuracy and confidentiality
Actively participate in meetings, providing input and suggestions to improve processes and workflows
Take accurate meeting minutes
Perform diary management, stationary orders, administrative secretarial support
About you

Administration experience with a background working within the asset, real estate or property management industry would be preferable but open to considering other industries
A general understanding of accounts payable/receivable processes would be ideal
Sound knowledge across MS Office Suite and record management system experience and though not essential knowledge of SAP/Salesforce would be highly advantageous
Strong attention to detail and well developed inter-personal and communication skills
Highly organised, sense of initiative, exercises discretion and a proactive approach

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.
Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

Apply today – Stockland – a better way to live

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to [email protected]