Job Description
Job no: 539782
Work type: Full time
Location: Sydney
Categories: Administration & Office Support, Accounting and Finance
Administration Assistant
Sydney | Full-time
We are seeking a highly motivated and detail-oriented Administration Assistant to join the ISS operations team at our client site in the Sydney metro area, on a Full Time basis. This role is essential in supporting operational delivery, ensuring reliable and consistent service, and maintaining compliance with our Quality Management Plan, while upholding our core values of Honesty, Entrepreneurship, Responsibility, Quality, and Unity.
Key Responsibilities
Operations Support:
Provide general administrative support to site management and operations teams
Safety, Health & Environment (HSE):
Enter, maintain, and report on HSEQ (Safety) data, including hazards, incidents, and actions
Accounts and Purchasing:
Process accounts payable, including invoice matching, coding, and follow‑up
Raise and manage purchase orders in line with company procedures
Roster Coordination:
Assist with roster administration, including updates, leave entries, and coverage changes
Administration & Reporting:
Administer online learning and training, including enrolments and compliance tracking
Maintain accurate records across operational systems (safety, workforce, finance)
Support onboarding and offboarding administration
Prepare basic reports and assist with audits and inspections
Liaise with internal teams (Finance, HR, HSEQ) and external suppliers as required
About You
Essential Skills & Experience:
Minimum 2 years’ experience in a similar operational environment
Strong IT skills in MS Office (Outlook, Excel, Word)
Experience with SharePoint, OneDrive, and document management systems
Excellent attention to detail and ability to multitask under pressure
Strong interpersonal, verbal, and written communication skills
Proven ability to prioritise workloads and meet deadlines
Customer-focused with a solutions-oriented mindset
Confident, respectful communicator with strong problem-solving skills
Desirable:
Previous experience in a customer service environment
Why Join Us?
Be part of a team that ensures operational continuity and compliance with a strong service focused ethos
Work in a dynamic environment where no two days are the same
Contribute to a culture built on safety, quality, and continuous improvement
Opportunity to grow your career within a global facilities management organisation
Why ISS?
At ISS, we’re a global organisation powered by people. You’ll join a supportive and purpose-driven team committed to delivering meaningful work that shapes culture, enhances client partnerships and celebrates the people who bring workplaces to life.
Ready to make an impact?
If you’re someone who is detail-orientated, collaborative and adaptable, enjoys working in a service delivery environment — we’d love to hear from you.
and help us shape service delivery at ISS.
Diversity & Inclusion
ISS is committed to creating a culture that values inclusion and diversity, where all people are treated fairly and respectfully. We encourage applications from:
Aboriginal and Torres Strait Islander peoples
Veterans
People with disability
People from culturally and linguistically diverse backgrounds
Members of the LGBTIQA+ community
We are an ethical employer, recognised for fair pay, safe workplaces, and strong values.
To learn more about ISS Australia & New Zealand, visit www.au.issworld.com
WE RESPECTFULLY ASK FOR NO AGENCY APPROACHES, PLEASE.
Advertised: 01 May 2026 AUS Eastern Standard Time
Applications close:
Work type: Full time
Location: Sydney
Categories: Administration & Office Support, Accounting and Finance
Administration Assistant
Sydney | Full-time
We are seeking a highly motivated and detail-oriented Administration Assistant to join the ISS operations team at our client site in the Sydney metro area, on a Full Time basis. This role is essential in supporting operational delivery, ensuring reliable and consistent service, and maintaining compliance with our Quality Management Plan, while upholding our core values of Honesty, Entrepreneurship, Responsibility, Quality, and Unity.
Key Responsibilities
Operations Support:
Provide general administrative support to site management and operations teams
Safety, Health & Environment (HSE):
Enter, maintain, and report on HSEQ (Safety) data, including hazards, incidents, and actions
Accounts and Purchasing:
Process accounts payable, including invoice matching, coding, and follow‑up
Raise and manage purchase orders in line with company procedures
Roster Coordination:
Assist with roster administration, including updates, leave entries, and coverage changes
Administration & Reporting:
Administer online learning and training, including enrolments and compliance tracking
Maintain accurate records across operational systems (safety, workforce, finance)
Support onboarding and offboarding administration
Prepare basic reports and assist with audits and inspections
Liaise with internal teams (Finance, HR, HSEQ) and external suppliers as required
About You
Essential Skills & Experience:
Minimum 2 years’ experience in a similar operational environment
Strong IT skills in MS Office (Outlook, Excel, Word)
Experience with SharePoint, OneDrive, and document management systems
Excellent attention to detail and ability to multitask under pressure
Strong interpersonal, verbal, and written communication skills
Proven ability to prioritise workloads and meet deadlines
Customer-focused with a solutions-oriented mindset
Confident, respectful communicator with strong problem-solving skills
Desirable:
Previous experience in a customer service environment
Why Join Us?
Be part of a team that ensures operational continuity and compliance with a strong service focused ethos
Work in a dynamic environment where no two days are the same
Contribute to a culture built on safety, quality, and continuous improvement
Opportunity to grow your career within a global facilities management organisation
Why ISS?
At ISS, we’re a global organisation powered by people. You’ll join a supportive and purpose-driven team committed to delivering meaningful work that shapes culture, enhances client partnerships and celebrates the people who bring workplaces to life.
Ready to make an impact?
If you’re someone who is detail-orientated, collaborative and adaptable, enjoys working in a service delivery environment — we’d love to hear from you.
and help us shape service delivery at ISS.
Diversity & Inclusion
ISS is committed to creating a culture that values inclusion and diversity, where all people are treated fairly and respectfully. We encourage applications from:
Aboriginal and Torres Strait Islander peoples
Veterans
People with disability
People from culturally and linguistically diverse backgrounds
Members of the LGBTIQA+ community
We are an ethical employer, recognised for fair pay, safe workplaces, and strong values.
To learn more about ISS Australia & New Zealand, visit www.au.issworld.com
WE RESPECTFULLY ASK FOR NO AGENCY APPROACHES, PLEASE.
Advertised: 01 May 2026 AUS Eastern Standard Time
Applications close:
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
