Job Description
29 Apr 2026
sydney, Australia
Support Functions
Permanent Employee
Administration Assistant
Location: Chullora, Sydney
Our Story
At Inchcape, we are a global leader in automotive distribution and retail, representing some of the world's most iconic vehicle brands. Our commitment to excellence ensures that we deliver outstanding customer experiences and operational efficiency across our supply chain.
About the role
This role supports Inchcape’s National Administration team across sales and aftersales, providing administrative assistance to internal teams and the dealer network. Responsibilities include daily vehicle invoicing, managing monthly vehicle ordering cycles, checking for irregularities, ensuring policy compliance, and coordinating first‑in‑first‑out inventory movements. The position manages pool stock substitutions, supports dealer vehicle swaps, liaises with Compound staff to prioritise builds, monitors ageing stock, and oversees vehicle transfers. It also works with Logistics and Shipping to confirm accurate transport details. Reporting duties include maintaining weekly sales performance updates, managing dashboards, supporting campaign administration, and assisting with national programs. The role also supports dealers with daily operational enquiries and contributes to policy alignment and broader improvement projects.
Key Responsibilities
Process and manage inbound and outbound documentation, including delivery dockets, consignment notes, and invoices.
Coordinate daily transport bookings with carriers and internal teams to ensure on-time dispatch and receipt of goods.
Maintain accurate data entry in warehouse management systems (WMS) and ERP platforms.
Provide administrative support to warehouse operations, including reporting, filing, and record keeping.
Liaise with customers, suppliers, and transport providers to resolve queries and ensure smooth operations.
Prepare and distribute operational reports, including daily volumes, discrepancies, and performance metrics.
Support inventory control processes, including stock adjustments, cycle count administration, and discrepancy investigations.
Manage purchase orders and supplier invoices, ensuring accuracy and timely processing.
Assist with compliance and quality documentation, ensuring records meet internal and ISO/quality standards.
Collaborate with warehouse supervisors and team leaders to support workflow planning and continuous improvement initiatives.
About you
You are an organised, detail‑focused professional who performs well in fast‑paced environments. With strong planning and coordination skills, you manage multiple priorities while maintaining accuracy. You communicate clearly, work collaboratively, and bring a customer‑centric mindset. Proactive and accountable, you solve problems efficiently and use Microsoft Office—especially Excel—with confidence to deliver reliable administrative support.
Essential requirements: A valid state or territory driver’s licence, strong planning and execution capabilities, advanced Microsoft Excel proficiency, the ability to manage multiple priorities, a customer‑focused mindset, exceptional attention to detail and a strong sense of accountability.
Desirable experience: Automotive experience is beneficial but not essential; experience working in high‑pressure environments and managing challenging customer situations is also advantageous.
Desirable competencies: Strong commercial and business acumen to support informed decision‑making and contribute to operational performance.
Role expectations: Commitment to continuous improvement, a proactive approach to problem‑solving, and the ability to collaborate effectively across a wide range of internal and external stakeholders.
Start your journey
Worried that you don't meet all the criteria exactly? We encourage you to apply! Your skills and perspectives may be the perfect fit for this role or another opportunity within our business.
Opportunity for everyone
Inchcape is committed to creating an inclusive and diverse workplace where the power of our differences can be embraced and everyone feels they can belong, be themselves and succeed. Click here to learn more about our commitment to Inclusion and Diversity.
About us
Inchcape is the leading global automotive distributor operating in 38 markets. We partner with some of the biggest brands in the business to sustainably power better mobility today and in the future.
Our diverse global team of over 16,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We're a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow. Find out more visit www.inchcape.com
Inchcape Australasia employs over 1,200 team members across Australia and New Zealand. Our portfolio includes vehicle distribution for world-renowned brands, market-leading fulfilment solutions, exceptional retail experiences, and tailored financial services. Learn more about Inchcape Australasia here.
Inchcape Australia is proud to be certified as a Family Inclusive Workplace, recognising our commitment to supporting colleagues with diverse family and caring responsibilities. Here, you’ll be empowered to thrive both at work and at home.
sydney, Australia
Support Functions
Permanent Employee
Administration Assistant
Location: Chullora, Sydney
Our Story
At Inchcape, we are a global leader in automotive distribution and retail, representing some of the world's most iconic vehicle brands. Our commitment to excellence ensures that we deliver outstanding customer experiences and operational efficiency across our supply chain.
About the role
This role supports Inchcape’s National Administration team across sales and aftersales, providing administrative assistance to internal teams and the dealer network. Responsibilities include daily vehicle invoicing, managing monthly vehicle ordering cycles, checking for irregularities, ensuring policy compliance, and coordinating first‑in‑first‑out inventory movements. The position manages pool stock substitutions, supports dealer vehicle swaps, liaises with Compound staff to prioritise builds, monitors ageing stock, and oversees vehicle transfers. It also works with Logistics and Shipping to confirm accurate transport details. Reporting duties include maintaining weekly sales performance updates, managing dashboards, supporting campaign administration, and assisting with national programs. The role also supports dealers with daily operational enquiries and contributes to policy alignment and broader improvement projects.
Key Responsibilities
Process and manage inbound and outbound documentation, including delivery dockets, consignment notes, and invoices.
Coordinate daily transport bookings with carriers and internal teams to ensure on-time dispatch and receipt of goods.
Maintain accurate data entry in warehouse management systems (WMS) and ERP platforms.
Provide administrative support to warehouse operations, including reporting, filing, and record keeping.
Liaise with customers, suppliers, and transport providers to resolve queries and ensure smooth operations.
Prepare and distribute operational reports, including daily volumes, discrepancies, and performance metrics.
Support inventory control processes, including stock adjustments, cycle count administration, and discrepancy investigations.
Manage purchase orders and supplier invoices, ensuring accuracy and timely processing.
Assist with compliance and quality documentation, ensuring records meet internal and ISO/quality standards.
Collaborate with warehouse supervisors and team leaders to support workflow planning and continuous improvement initiatives.
About you
You are an organised, detail‑focused professional who performs well in fast‑paced environments. With strong planning and coordination skills, you manage multiple priorities while maintaining accuracy. You communicate clearly, work collaboratively, and bring a customer‑centric mindset. Proactive and accountable, you solve problems efficiently and use Microsoft Office—especially Excel—with confidence to deliver reliable administrative support.
Essential requirements: A valid state or territory driver’s licence, strong planning and execution capabilities, advanced Microsoft Excel proficiency, the ability to manage multiple priorities, a customer‑focused mindset, exceptional attention to detail and a strong sense of accountability.
Desirable experience: Automotive experience is beneficial but not essential; experience working in high‑pressure environments and managing challenging customer situations is also advantageous.
Desirable competencies: Strong commercial and business acumen to support informed decision‑making and contribute to operational performance.
Role expectations: Commitment to continuous improvement, a proactive approach to problem‑solving, and the ability to collaborate effectively across a wide range of internal and external stakeholders.
Start your journey
Worried that you don't meet all the criteria exactly? We encourage you to apply! Your skills and perspectives may be the perfect fit for this role or another opportunity within our business.
Opportunity for everyone
Inchcape is committed to creating an inclusive and diverse workplace where the power of our differences can be embraced and everyone feels they can belong, be themselves and succeed. Click here to learn more about our commitment to Inclusion and Diversity.
About us
Inchcape is the leading global automotive distributor operating in 38 markets. We partner with some of the biggest brands in the business to sustainably power better mobility today and in the future.
Our diverse global team of over 16,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We're a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow. Find out more visit www.inchcape.com
Inchcape Australasia employs over 1,200 team members across Australia and New Zealand. Our portfolio includes vehicle distribution for world-renowned brands, market-leading fulfilment solutions, exceptional retail experiences, and tailored financial services. Learn more about Inchcape Australasia here.
Inchcape Australia is proud to be certified as a Family Inclusive Workplace, recognising our commitment to supporting colleagues with diverse family and caring responsibilities. Here, you’ll be empowered to thrive both at work and at home.
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
