Job Description
Full job description
Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Grade in advertisement
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/5264
$93,017 per annum + 12% superannuation
Full time, ongoing opportunity
Collins St, Melbourne based (hybrid work from home – 3 days a week in office)
A rare ongoing opportunity exists for an experienced Administration Coordinator to join WorkSafe Victoria’s Construction & Earth Resources division.
Reporting to the Director of Construction & Earth Resources you will provide expert administrative and business support across the division. With a strong emphasis on stakeholder engagement and process efficiency, the role will involve managing the Director’s diary, correspondence, coordination of stakeholder events, and supporting departmental processes to improve administrative functions.
You will support the Director and the program areas to better equip themselves to deal with the emerging risk areas through agility, collaboration and cross functional team work.
Key responsibilities will include:
Provide high level business support to the team including meeting coordination, drafting, coordinating, and supporting the development and distribution of documents, communications & reports
Coordinating and supporting stakeholder events and forums with both internal and external stakeholders, including scheduling, administrative arrangements, assisting with preparation of papers, minute taking, and liaising with senior management as required.
Develop processes to support continuous improvement of our administrative support to the Construction & Earth Resources area.
Stakeholder management with employer and worker representatives and ability to co-ordinate stakeholder events and resolve stakeholder issues.
About you
You are a highly adaptable and proactive administrative professional who brings a solutions-focused mindset to your work. With proven experience in a similar role, you have successfully established and improved administrative processes to support efficient business operations. You are confident engaging with a diverse range of stakeholders, building positive working relationships and delivering a high level of client-focused service. Your ability to manage competing priorities, think critically, and maintain accuracy ensures you consistently deliver high-quality outcomes in a fast-paced environment.
You will also bring:
Strong experience providing high-level administrative support, including coordinating workflows and business processes
Proficiency in business reporting systems and Microsoft Office (Word, Excel, PowerPoint, Outlook)
Demonstrated experience preparing agendas, minutes, reports, and presentations with a high degree of accuracy
Excellent communication and interpersonal skills, with the ability to liaise effectively across diverse stakeholder groups
Well-developed time management, organisational skills, and the ability to work both autonomously and collaboratively as part of a team
Working with us
At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.
We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.
What's next?
Applications close 11:00pm on Wednesday 15th April 2026. Click the link to apply, and join us in making a difference to Victorian lives.
Only applications submitted via the WorkSafe Careers website will be considered.
Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.
Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.
Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.
To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
30 March 2026
Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Grade in advertisement
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/5264
$93,017 per annum + 12% superannuation
Full time, ongoing opportunity
Collins St, Melbourne based (hybrid work from home – 3 days a week in office)
A rare ongoing opportunity exists for an experienced Administration Coordinator to join WorkSafe Victoria’s Construction & Earth Resources division.
Reporting to the Director of Construction & Earth Resources you will provide expert administrative and business support across the division. With a strong emphasis on stakeholder engagement and process efficiency, the role will involve managing the Director’s diary, correspondence, coordination of stakeholder events, and supporting departmental processes to improve administrative functions.
You will support the Director and the program areas to better equip themselves to deal with the emerging risk areas through agility, collaboration and cross functional team work.
Key responsibilities will include:
Provide high level business support to the team including meeting coordination, drafting, coordinating, and supporting the development and distribution of documents, communications & reports
Coordinating and supporting stakeholder events and forums with both internal and external stakeholders, including scheduling, administrative arrangements, assisting with preparation of papers, minute taking, and liaising with senior management as required.
Develop processes to support continuous improvement of our administrative support to the Construction & Earth Resources area.
Stakeholder management with employer and worker representatives and ability to co-ordinate stakeholder events and resolve stakeholder issues.
About you
You are a highly adaptable and proactive administrative professional who brings a solutions-focused mindset to your work. With proven experience in a similar role, you have successfully established and improved administrative processes to support efficient business operations. You are confident engaging with a diverse range of stakeholders, building positive working relationships and delivering a high level of client-focused service. Your ability to manage competing priorities, think critically, and maintain accuracy ensures you consistently deliver high-quality outcomes in a fast-paced environment.
You will also bring:
Strong experience providing high-level administrative support, including coordinating workflows and business processes
Proficiency in business reporting systems and Microsoft Office (Word, Excel, PowerPoint, Outlook)
Demonstrated experience preparing agendas, minutes, reports, and presentations with a high degree of accuracy
Excellent communication and interpersonal skills, with the ability to liaise effectively across diverse stakeholder groups
Well-developed time management, organisational skills, and the ability to work both autonomously and collaboratively as part of a team
Working with us
At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.
We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.
What's next?
Applications close 11:00pm on Wednesday 15th April 2026. Click the link to apply, and join us in making a difference to Victorian lives.
Only applications submitted via the WorkSafe Careers website will be considered.
Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.
Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.
Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.
To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
30 March 2026
💡 Quick Summary
Seeking a career-building opportunity? The Administration Coordinator position is now open for candidates interested in the Work from home Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
