Job Description
Overview
Work type: Part time
Salary: Salary not specified
Grade: Ed Support Level 1-Range 2
Occupation: Administration/Secretarial
Location: Horsham
Reference: 1476+77
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Key Responsibilities:-
Emergency Management Support:
Manage Emergency Management Plans.
Support drills and ensure staff are briefed on protocols.
Maintain emergency contact lists and documentation.
Attendance Data Management:
Liaise with staff regarding absences.
Generate attendance reports for compliance and internal use.
Asset Management System; (AIMS) - Asset management system.
Manage work order entry and integration with CASES21,
Accurate recording of contractor information, school plans.
Liaise with Facilities Manager.
Maintain inventories of Assets and equipment.
CASES 21 Creditor
Manage orders, invoices, credit notes and payment processing to creditors
General:-
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Purpose
Horsham Primary School is commitment to creating an environment where students acquire lifelong learning skills and grow into confident, responsible, and resilient individuals who contribute positively to the global community. The staff at Horsham Primary School is committed to making a meaningful impact on the lives of young people.
Values
At Horsham Primary School, we emphasise the following core values:
Respect: Treat others fairly, considering their needs, as well as those of the environment and property.
Tolerance: Foster relationships through a shared culture of cooperation and acceptance of diversity within our community.
Excellence: Consistently strive to achieve personal bests in all endeavours.
Honesty: Uphold moral and ethical standards, being truthful and sincere in our actions and words.
Responsibility: Take ownership of choices, actions, and their outcomes.
Environmental Context
Community and Demographics:
Horsham Primary School operates as a dual-campus institution serving grades P-6, with a combined student enrollment of approximately 460. The campuses are located in the northeastern area of Horsham City.
The Student Family Occupation and Education Index (SFOE) is 0.50+8 overall, with the 2+8 Campus at 0.4257 and the Rasmussen Campus at 0.6827. The student body is diverse, with a growing number of students from non-English speaking backgrounds and about 11% Koorie students across both campuses.
The staffing includes 3 Principal Class members, 1 Leading Teacher, 1 Learning Specialist, 15 Level 2 Classroom Teachers, and 13 Level 1 Classroom Teachers. The school benefits from high levels of parental and community support, including two active Parents & Friends groups that contribute to additional school funding.
Educational Programs:
The curriculum at Horsham Primary School is aligned with the Victorian Curriculum and emphasizes a collaborative learning environment. Staff regularly plan together and engage in professional discussions. The school offers a broad curriculum including specialist programs in Performing Arts, Physical Education, Auslan, Science & Technology, and Art. Intervention programs such as STAP, Levelled Literacy, and Math Intervention support student learning.
A key component of the Prep curriculum is the Australian Developmental Curriculum, known as Investigations.
The school also provides a variety of extracurricular opportunities, including cultural performances, camps, and excursions.
Technology:
Both campuses are well-equipped with IT resources. iPads are available for all students, with a one-to-one iPad program for Years 4-6. Teachers have iPads, and each classroom is equipped with Apple TVs. The school employs an ICT technician and an IT manager, and all classrooms have television displays with wireless internet and access to the school server. Google Apps for Education is increasingly used for collaboration and accessing online resources.
Environmental Features:
The 2+8 Campus is the larger of the two, with around 330 students and about 20 general-purpose classrooms, blending traditional and open-plan designs. The multipurpose gymnasium supports Performing Arts and Physical Education sessions and special events. The campus offers ample play space and various play equipment.
The Rasmussen Campus, with approximately 130 students, has seen steady growth. It features 6 general-purpose classrooms, most of which are open-plan. A 2020 state government-funded upgrade added two new classrooms and an Art room after a partial demolition of `Block A'. This upgrade was highly valued. The campus also has a gymnasium and ample play space.
Applications close Thursday 12 June 2026 at 11.5+PM
Posted 30 May 2026
You must create an Indeed account before continuing to the company website to apply
Work type: Part time
Salary: Salary not specified
Grade: Ed Support Level 1-Range 2
Occupation: Administration/Secretarial
Location: Horsham
Reference: 1476+77
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Key Responsibilities:-
Emergency Management Support:
Manage Emergency Management Plans.
Support drills and ensure staff are briefed on protocols.
Maintain emergency contact lists and documentation.
Attendance Data Management:
Liaise with staff regarding absences.
Generate attendance reports for compliance and internal use.
Asset Management System; (AIMS) - Asset management system.
Manage work order entry and integration with CASES21,
Accurate recording of contractor information, school plans.
Liaise with Facilities Manager.
Maintain inventories of Assets and equipment.
CASES 21 Creditor
Manage orders, invoices, credit notes and payment processing to creditors
General:-
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Purpose
Horsham Primary School is commitment to creating an environment where students acquire lifelong learning skills and grow into confident, responsible, and resilient individuals who contribute positively to the global community. The staff at Horsham Primary School is committed to making a meaningful impact on the lives of young people.
Values
At Horsham Primary School, we emphasise the following core values:
Respect: Treat others fairly, considering their needs, as well as those of the environment and property.
Tolerance: Foster relationships through a shared culture of cooperation and acceptance of diversity within our community.
Excellence: Consistently strive to achieve personal bests in all endeavours.
Honesty: Uphold moral and ethical standards, being truthful and sincere in our actions and words.
Responsibility: Take ownership of choices, actions, and their outcomes.
Environmental Context
Community and Demographics:
Horsham Primary School operates as a dual-campus institution serving grades P-6, with a combined student enrollment of approximately 460. The campuses are located in the northeastern area of Horsham City.
The Student Family Occupation and Education Index (SFOE) is 0.50+8 overall, with the 2+8 Campus at 0.4257 and the Rasmussen Campus at 0.6827. The student body is diverse, with a growing number of students from non-English speaking backgrounds and about 11% Koorie students across both campuses.
The staffing includes 3 Principal Class members, 1 Leading Teacher, 1 Learning Specialist, 15 Level 2 Classroom Teachers, and 13 Level 1 Classroom Teachers. The school benefits from high levels of parental and community support, including two active Parents & Friends groups that contribute to additional school funding.
Educational Programs:
The curriculum at Horsham Primary School is aligned with the Victorian Curriculum and emphasizes a collaborative learning environment. Staff regularly plan together and engage in professional discussions. The school offers a broad curriculum including specialist programs in Performing Arts, Physical Education, Auslan, Science & Technology, and Art. Intervention programs such as STAP, Levelled Literacy, and Math Intervention support student learning.
A key component of the Prep curriculum is the Australian Developmental Curriculum, known as Investigations.
The school also provides a variety of extracurricular opportunities, including cultural performances, camps, and excursions.
Technology:
Both campuses are well-equipped with IT resources. iPads are available for all students, with a one-to-one iPad program for Years 4-6. Teachers have iPads, and each classroom is equipped with Apple TVs. The school employs an ICT technician and an IT manager, and all classrooms have television displays with wireless internet and access to the school server. Google Apps for Education is increasingly used for collaboration and accessing online resources.
Environmental Features:
The 2+8 Campus is the larger of the two, with around 330 students and about 20 general-purpose classrooms, blending traditional and open-plan designs. The multipurpose gymnasium supports Performing Arts and Physical Education sessions and special events. The campus offers ample play space and various play equipment.
The Rasmussen Campus, with approximately 130 students, has seen steady growth. It features 6 general-purpose classrooms, most of which are open-plan. A 2020 state government-funded upgrade added two new classrooms and an Art room after a partial demolition of `Block A'. This upgrade was highly valued. The campus also has a gymnasium and ample play space.
Applications close Thursday 12 June 2026 at 11.5+PM
Posted 30 May 2026
You must create an Indeed account before continuing to the company website to apply
💡 Quick Summary
Seeking a career-building opportunity? The Administration position is now open for candidates interested in the Government Job Alert sector. This role in Horsham offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
