Job Description
Salary Package: From $86,087 to $97,879 (HEW Level 5) p.a., plus 17% employer's superannuation and annual leave loading
o Appointment Type: Full time, Fixed term (35 hours per week) for two years with the opportunity for renewal
o Location: Australian Institute of Health Innovation (AIHI) at Macquarie University (North Ryde)
The Role
This is a pivotal position within a world-renowned research Institute, directly supporting the Founding Director of the Australian Institute of Health Innovation Institute (AIHI) to provide high level executive assistance. The role acts as the liaison on behalf of the Founding Director for communication with important external stakeholders and coordinates associated work such as events, travel and meetings. In addition to supporting administration and financial management for the Centre, this role provides research, analysis and recommendations to support the Founding Director in various projects including research grant proposals.
The Administration Officer is a rewarding role that really makes a difference to the work that is done within the Institute. The role demands critical thinking and judgment to achieve successful outcomes in the face of challenges, offering ample opportunities for you to take ownership of various tasks.
About You
You will have strong administrative experience including providing administrative support to senior management. Computer based skills, attention to detail, planning and organisation skills are notches on your belt. You can proactively manage your busy workload to cope in a fast-paced environment and have a high degree of professionalism which is reflected in your work and in your communications with stakeholders. You enjoy a culture built on collaboration and respect and have an interest in health research and/or higher education.
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2026, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity. Globally recognised as one of Australia’s leading research universities, Macquarie is a place where extraordinary new possibilities come to light.
Macquarie University's Faculty of Medicine, Health and Human Sciences builds on our aspiration to have the nation's first fully integrated Academic Health Sciences Centre under the University's leadership. It brings together the work of clinicians and researchers across the University and around the country, with unparalleled access to world-leading clinical resources and research facilities found on campus. Our Faculty hosts the Australian Institute of Health Innovation (AIHI), an internationally acclaimed powerhouse researching health systems, e-health and patient safety. The Institute draws from the expertise of over 320 staff, students and visiting personnel working on over 160 different projects at any given time, publishing more than one peer-reviewed publication on average per day.
The Centre for Healthcare Resilience and Implementation Science (CHRIS), within AIHI, has a multi-stream program of research which focuses on delivering health system improvement by working with patients, healthcare providers and policy makers. We are methodologically sophisticated, multidisciplinary and draw on assembled and collaborative expertise in areas including health systems, policy, medicine, nursing and allied health, psychology, anthropology, sociology and complexity science. Our research underpins new models of care, fashions improved services for patients, builds better policy, provides an evidence base to guide what people do, and transforms the systems through which care is delivered.
To Apply
To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:
Essential Criteria
Demonstrated extensive experience in an administration role within health research, university or corporate sectors
Demonstrated experience providing direct, high-level support to a Head of Function or senior manager including executive assistant, personal assistant and other related roles
Demonstrated skills in prioritising and balancing work to meeting deadlines
Proven professionalism in conducting communications with important stakeholders and representatives of external organisations
Demonstrated experience working in a collaborative team environment
o Appointment Type: Full time, Fixed term (35 hours per week) for two years with the opportunity for renewal
o Location: Australian Institute of Health Innovation (AIHI) at Macquarie University (North Ryde)
The Role
This is a pivotal position within a world-renowned research Institute, directly supporting the Founding Director of the Australian Institute of Health Innovation Institute (AIHI) to provide high level executive assistance. The role acts as the liaison on behalf of the Founding Director for communication with important external stakeholders and coordinates associated work such as events, travel and meetings. In addition to supporting administration and financial management for the Centre, this role provides research, analysis and recommendations to support the Founding Director in various projects including research grant proposals.
The Administration Officer is a rewarding role that really makes a difference to the work that is done within the Institute. The role demands critical thinking and judgment to achieve successful outcomes in the face of challenges, offering ample opportunities for you to take ownership of various tasks.
About You
You will have strong administrative experience including providing administrative support to senior management. Computer based skills, attention to detail, planning and organisation skills are notches on your belt. You can proactively manage your busy workload to cope in a fast-paced environment and have a high degree of professionalism which is reflected in your work and in your communications with stakeholders. You enjoy a culture built on collaboration and respect and have an interest in health research and/or higher education.
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2026, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity. Globally recognised as one of Australia’s leading research universities, Macquarie is a place where extraordinary new possibilities come to light.
Macquarie University's Faculty of Medicine, Health and Human Sciences builds on our aspiration to have the nation's first fully integrated Academic Health Sciences Centre under the University's leadership. It brings together the work of clinicians and researchers across the University and around the country, with unparalleled access to world-leading clinical resources and research facilities found on campus. Our Faculty hosts the Australian Institute of Health Innovation (AIHI), an internationally acclaimed powerhouse researching health systems, e-health and patient safety. The Institute draws from the expertise of over 320 staff, students and visiting personnel working on over 160 different projects at any given time, publishing more than one peer-reviewed publication on average per day.
The Centre for Healthcare Resilience and Implementation Science (CHRIS), within AIHI, has a multi-stream program of research which focuses on delivering health system improvement by working with patients, healthcare providers and policy makers. We are methodologically sophisticated, multidisciplinary and draw on assembled and collaborative expertise in areas including health systems, policy, medicine, nursing and allied health, psychology, anthropology, sociology and complexity science. Our research underpins new models of care, fashions improved services for patients, builds better policy, provides an evidence base to guide what people do, and transforms the systems through which care is delivered.
To Apply
To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:
Essential Criteria
Demonstrated extensive experience in an administration role within health research, university or corporate sectors
Demonstrated experience providing direct, high-level support to a Head of Function or senior manager including executive assistant, personal assistant and other related roles
Demonstrated skills in prioritising and balancing work to meeting deadlines
Proven professionalism in conducting communications with important stakeholders and representatives of external organisations
Demonstrated experience working in a collaborative team environment
💡 Quick Summary
Seeking a career-building opportunity? The Administration Officer position is now open for candidates interested in the Admin Executive sector. This role in North Ryde offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
