Job Description
Position Description – Administration Support Officer
January 2026
Position title Administration Support Officer- Strategic Procurement
Position number 1372
Classification (Level) Level 4
Department Corporate Services
Division Strategic Procurement
Business unit Procurement Services
People Leader Unit Manager Procurement Services
Strategic Procurement Advisors, Fleet Officer, Waste
Key stakeholders
Administration Officer, Community Members
Community Vision: A liveable, sustainable community.
The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of
the community for the City of Marion’s future.
A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward
fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected
directions emphasise a commitment to achieving holistic outcomes for the council area
City of Marion Values
Our Values inform what is important in how we deliver for our community.
They aspire towards a consistent standard that can be expected from all who engage with
the City of Marion.
Together we…
Focus on the customer | We are: Our Community Vision
Engaged with our diverse community
Responsive and proactive
Dedicated to delivering great customer
experiences
Engage with respect | We are:
Committed to a safe and inclusive workplace
Connected, caring and professional
Honest, transparent and act with integrity
Embrace excellence | We are:
• Adaptable, driven and continuously improve
Accountable for our decisions and actions
Proactive in sustainability and support the
environment
A great place to work
Position Description – Administration Support Officer
January 2026
Purpose
The Administration Support Officer provides effective and efficient support to the Strategic
Procurement team. The role maintains accurate records and undertakes key contract
administration activities to meet Council procedures, legislative requirements and agreed
timeframes. The position requires strong communication skills and the ability to build and
maintain positive working relationships with internal and external stakeholders. In
delivering this support, the role contributes to high-quality service outcomes for the
community and supports continuous improvement in day-to-day work practices.
Key Deliverables
Manage contract expiries, escalating risks and issues to the relevant teams as
required.
Support and undertake contract establishment and administration activities
including:
document control and records management
coordination of execution processes
tracking and maintaining bank guarantee and certification records
maintaining supporting contract documentation and compliance evidence
assisting with performance reporting and contract file hygiene.
Manage expiries for bank guarantees, including follow-up with suppliers and internal
contract owners to obtain outstanding documentation.
Undertake process audits of contract management tasks in accordance with the
Contract Management Procedure and support the close-out of any corrective
actions.
Maintain and support the Strategic Procurement resource library including templates,
guides, procedures and standard forms.
Maintain and update Strategic Procurement content on SharePoint and the intranet
portal, including links, forms, templates and reference materials.
Undertake and support the administration of Council’s tendering and contract
platform (as applicable), including publishing/maintaining documentation and
assisting with workflow coordination.
Maintain Council’s contracts register to ensure records are accurate, complete and
current, and follow up with contract owners/buyers on missing information and
outstanding requirements.
Provide general administrative support to Strategic Procurement Advisors, including
meeting coordination, correspondence, document preparation, filing, and routine
reporting.
Undertake basic spend data extracts and reporting as directed by the Manager
Strategic Procurement.
A great place to work
Position Description – Administration Support Officer
January 2026
Undertake and support the Waste Administration function as required, supporting
residents with waste service enquiries and assisting with general case-loads during
peak periods or leave coverage.
Support continuous improvement by identifying opportunities to streamline
administrative processes and maintain standardised procurement documentation.
Person Specification
Essential criteria
Demonstrated ability to provide high-quality administrative support in a busy
environment, including the use of electronic records management systems.
Strong IT skills with the ability and willingness to learn new systems and technologies
(e.g. SharePoint and contract/tendering platforms).
Excellent written and verbal communication skills, with experience engaging
effectively with people at all levels.
Demonstrated customer-focused approach, including resilience and professionalism
when dealing with internal and external customers.
High attention to detail with the ability to follow through actions to completion and
meet deadlines.
Demonstrated ability to plan and organise work, manage competing priorities and
work autonomously when required.
Demonstrated ability to exercise initiative and sound judgement where procedures
are not clearly defined, escalating issues appropriately.
Ability to work collaboratively and maintain productive relationships with internal
stakeholders and external suppliers/contractors.
Working knowledge of local government functions, roles and processes, or the ability
to rapidly acquire this knowledge.
Demonstrated commitment to continuous improvement.
Demonstrated ability to maintain strict confidentiality and operate effectively in a
sensitive environment.
Desirable criteria
Basic understanding of procurement and contract administration concepts (e.g.
tendering, quotations, panels, contract documentation and compliance
requirements).
A great place to work
Position Description – Administration Support Officer
January 2026
Standard conditions
Satisfactory completion of a National Police Clearance (will be arranged by the City of
Marion)
Satisfactory completion of applicable Medical Assessment (will be arranged by the
City of Marion)
Must be either an Australian resident or possess the legal right to work in Australia,
with the ability to provide documentation of a valid work visa.
Comply with existing Work, Health and Safety legislation and regulation obligations and
apply “Think Safe Live Well” philosophy.
Act with integrity and in accordance with the Code of Conduct and the Fraud and
Corruption Management framework, including reporting any suspected fraud and/or
corruption.
Adhere to the City of Marion Values.
The incumbent will perform other duties as required, consistent with the role and
organisational needs.
Position description confirmation and acknowledgement
New employee acknowledgement
By signing the ‘City of Marion Employment Acceptance Statement’ in your Letter of Offer, you
are agreeing to the Position Description attached to your Offer.
Employee name: Signature: Date:
Leader name: Signature: Date:
HR name: Signature: Date:
A great place to work
January 2026
Position title Administration Support Officer- Strategic Procurement
Position number 1372
Classification (Level) Level 4
Department Corporate Services
Division Strategic Procurement
Business unit Procurement Services
People Leader Unit Manager Procurement Services
Strategic Procurement Advisors, Fleet Officer, Waste
Key stakeholders
Administration Officer, Community Members
Community Vision: A liveable, sustainable community.
The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of
the community for the City of Marion’s future.
A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward
fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected
directions emphasise a commitment to achieving holistic outcomes for the council area
City of Marion Values
Our Values inform what is important in how we deliver for our community.
They aspire towards a consistent standard that can be expected from all who engage with
the City of Marion.
Together we…
Focus on the customer | We are: Our Community Vision
Engaged with our diverse community
Responsive and proactive
Dedicated to delivering great customer
experiences
Engage with respect | We are:
Committed to a safe and inclusive workplace
Connected, caring and professional
Honest, transparent and act with integrity
Embrace excellence | We are:
• Adaptable, driven and continuously improve
Accountable for our decisions and actions
Proactive in sustainability and support the
environment
A great place to work
Position Description – Administration Support Officer
January 2026
Purpose
The Administration Support Officer provides effective and efficient support to the Strategic
Procurement team. The role maintains accurate records and undertakes key contract
administration activities to meet Council procedures, legislative requirements and agreed
timeframes. The position requires strong communication skills and the ability to build and
maintain positive working relationships with internal and external stakeholders. In
delivering this support, the role contributes to high-quality service outcomes for the
community and supports continuous improvement in day-to-day work practices.
Key Deliverables
Manage contract expiries, escalating risks and issues to the relevant teams as
required.
Support and undertake contract establishment and administration activities
including:
document control and records management
coordination of execution processes
tracking and maintaining bank guarantee and certification records
maintaining supporting contract documentation and compliance evidence
assisting with performance reporting and contract file hygiene.
Manage expiries for bank guarantees, including follow-up with suppliers and internal
contract owners to obtain outstanding documentation.
Undertake process audits of contract management tasks in accordance with the
Contract Management Procedure and support the close-out of any corrective
actions.
Maintain and support the Strategic Procurement resource library including templates,
guides, procedures and standard forms.
Maintain and update Strategic Procurement content on SharePoint and the intranet
portal, including links, forms, templates and reference materials.
Undertake and support the administration of Council’s tendering and contract
platform (as applicable), including publishing/maintaining documentation and
assisting with workflow coordination.
Maintain Council’s contracts register to ensure records are accurate, complete and
current, and follow up with contract owners/buyers on missing information and
outstanding requirements.
Provide general administrative support to Strategic Procurement Advisors, including
meeting coordination, correspondence, document preparation, filing, and routine
reporting.
Undertake basic spend data extracts and reporting as directed by the Manager
Strategic Procurement.
A great place to work
Position Description – Administration Support Officer
January 2026
Undertake and support the Waste Administration function as required, supporting
residents with waste service enquiries and assisting with general case-loads during
peak periods or leave coverage.
Support continuous improvement by identifying opportunities to streamline
administrative processes and maintain standardised procurement documentation.
Person Specification
Essential criteria
Demonstrated ability to provide high-quality administrative support in a busy
environment, including the use of electronic records management systems.
Strong IT skills with the ability and willingness to learn new systems and technologies
(e.g. SharePoint and contract/tendering platforms).
Excellent written and verbal communication skills, with experience engaging
effectively with people at all levels.
Demonstrated customer-focused approach, including resilience and professionalism
when dealing with internal and external customers.
High attention to detail with the ability to follow through actions to completion and
meet deadlines.
Demonstrated ability to plan and organise work, manage competing priorities and
work autonomously when required.
Demonstrated ability to exercise initiative and sound judgement where procedures
are not clearly defined, escalating issues appropriately.
Ability to work collaboratively and maintain productive relationships with internal
stakeholders and external suppliers/contractors.
Working knowledge of local government functions, roles and processes, or the ability
to rapidly acquire this knowledge.
Demonstrated commitment to continuous improvement.
Demonstrated ability to maintain strict confidentiality and operate effectively in a
sensitive environment.
Desirable criteria
Basic understanding of procurement and contract administration concepts (e.g.
tendering, quotations, panels, contract documentation and compliance
requirements).
A great place to work
Position Description – Administration Support Officer
January 2026
Standard conditions
Satisfactory completion of a National Police Clearance (will be arranged by the City of
Marion)
Satisfactory completion of applicable Medical Assessment (will be arranged by the
City of Marion)
Must be either an Australian resident or possess the legal right to work in Australia,
with the ability to provide documentation of a valid work visa.
Comply with existing Work, Health and Safety legislation and regulation obligations and
apply “Think Safe Live Well” philosophy.
Act with integrity and in accordance with the Code of Conduct and the Fraud and
Corruption Management framework, including reporting any suspected fraud and/or
corruption.
Adhere to the City of Marion Values.
The incumbent will perform other duties as required, consistent with the role and
organisational needs.
Position description confirmation and acknowledgement
New employee acknowledgement
By signing the ‘City of Marion Employment Acceptance Statement’ in your Letter of Offer, you
are agreeing to the Position Description attached to your Offer.
Employee name: Signature: Date:
Leader name: Signature: Date:
HR name: Signature: Date:
A great place to work
💡 Quick Summary
Seeking a career-building opportunity? The Administration Support Officer-Strategic Procurement (2502) position is now open for candidates interested in the BPO Jobs sector. This role in Adelaide offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in BPO Jobs is a plus.
