Administrative Assistant 1

Full job description

JOB

If you thrive in high-pressure situations and excel in a fast-paced clerical environment, then the Department of Health has an exciting opportunity for you. We are seeking an Administrative Assistant 1 to join our team of professionals in the Bureau of Statistics and Registries, Division of Vital Records. Your attention to detail, organizational skills, and motivation will be essential in helping the bureau effectively manage a statewide registry of vital events, perform fiscal management activities, and complete various administrative duties. Take the next step in your career and apply now to showcase your skills and talents!

EXAMPLE OF DUTIES

As an Administrative Assistant 1 for the western region (Pittsburgh and Erie offices), your responsibilities will include serving as the branch office registrar for the registration of deaths and fetal deaths. You will also provide advice and counseling on various death registration issues and perform public relations activities by interacting with funeral directors and consumers in the branch office. Additionally, you will ensure that records requests are legally allowed and prevent fraudulent activity. In addition, you will serve as a backup to the branch clerks by providing in-person counter service to funeral directors and consumers seeking death records for funeral arrangements, insurance, and estate settlements. Furthermore, you will act as the branch's human resource liaison, ensuring that all necessary documents are submitted in accordance with regulations, communicating with prospective employees, and coordinating the onboarding process for new employees. As the fiscal overseer of the branch office, your responsibilities will include monitoring and managing all financial aspects of the office. These duties will include preparing detailed reports, tracking incoming revenue, and ensuring that all funds are properly deposited. You will also be responsible for reconciling bank statements and serving as the purchasing coordinator.Interested in learning more? Additional details regarding this position can be found in the position description.Work Schedule and Additional Information: Full-time employment, 37.5 hours per weekWork hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.Telework: You will not have the option to telework in this position.Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

SUPPLEMENTAL INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only.You must provide complete and accurate information or: your score may be lower than deserved.you may be disqualified.You may only apply/test once for this posting.Your results will be provided via email.

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