Administrative Assistant

JOB

All applications received during the recruitment period will be forwarded to the hiring department for review and considerationafter the Friday, June 13, 2025 closing date.Administrative Assistant: Provides administrative, operational, and clerical support to the Public Works Department.

EXAMPLE OF DUTIES

Develops, prepares, distributes, and files correspondence, reports, and other documents.Performs clerical duties to include answering phones, routing messages, running office errands, preparing outgoing mail, collecting and distributing incoming mail, typing and filing.Prepares, processes, and tracks requisitions for purchases and services.Tracks the departmental budget.Coordinates, schedules, and maintains calendars of meetings and events.Creates, maintains, and updates databases and other files.Ensures that all needed supplies, materials and other equipment are ordered and available.Prepares various reports on a monthly and annual basis, and as needed.Maintains department petty cash and charge card, and prepares monthly reconciliation.Manages paper or electronic filing systems, records information, updates paperwork, or maintains documents.Addresses public inquiries.Other duties as required.

SUPPLEMENTAL INFORMATION

The work is generally performed in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work.The work environment involves everyday risks or discomforts which require normal safety precautions. Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals are minimally required.

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