Job Description
Job details
Pay
$25 - $35 an hour
Job type
Full-time
Work setting
In-person
Full job description
Administrative Assistant
Location: Los Angeles, CA 90025
Job Type: Hourly / Full-Time / On-Site
Schedule: Monday - Friday 8:30 am - 5:00 pm
About Us
Natura-Like Dental Implant Studio is a leading dental laboratory dedicated to providing high-quality dental prosthetics and services. We pride ourselves on our commitment to excellence and customer satisfaction.
About the Role
We are seeking a reliable, detail-oriented Administrative Assistant to join our dental laboratory team. This role is vital to ensuring smooth daily operations across departments, supporting technicians and management, and maintaining accurate records in our systems. The ideal candidate is organized, proactive, and able to manage multiple priorities efficiently in a fast-paced environment.
Key Responsibilities
Note: The duties listed below are not exhaustive. Responsibilities, tasks, and expectations may be modified or added as business needs evolve.
Print and distribute daily and next-day case lists
Locate and track all cases due today and tomorrow in Seazona
Notify technicians of urgent or upcoming cases
Update case locations and due dates in Seazona and on lab slips
Communicate with offices to confirm patient appointments or reschedule cases if needed
Answer incoming calls and emails; provide general administrative support
Review and update the office calendar and lab schedule
Open and sort packages, file payment-related emails, and manage deliveries
Order office supplies and materials from approved vendors (Amazon, dental suppliers, etc.)
Generate and send monthly statements and payment reminders through Seazona
Transfer and organize photos from iPad to office folders
Onboard and offboard employees through Vensure (offer letters, new hire forms, exit paperwork)
Manage inventory and update Excel tracking sheet
Maintain SDS files for new items
Request building repairs or maintenance as needed
Create shipping labels and coordinate returns
Prepare materials for lectures or events
Update the company handbook and safety training records
Send quotes, invoices, receipts, and statements via email
Print documents and other materials for the lab and customers
Add new clients to Seazona, send welcome kits, and verify client information (shade, billing, photos, etc.)
Qualifications
1+ years of administrative or office coordination experience (dental lab experience preferred)
Highschool Diploma required
Strong communication and organizational skills
Proficient with Microsoft Office, Gmail, Outlook, and CRM or case management systems (Seazona preferred)
Ability to multitask and meet deadlines in a fast-paced environment
Detail-oriented with excellent follow-through and problem-solving skills
Preferred Attributes
A can-do mindset and positive attitude
Willingness to help others and adapt to changing priorities
Dependable, punctual, and eager to learn new systems and processes
Compensation
Competitive hourly rate (based on experience)
Paid holidays
PTO and Sick hours
401k
Pay: $25.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Paid time off
Work Location: In person
Pay
$25 - $35 an hour
Job type
Full-time
Work setting
In-person
Full job description
Administrative Assistant
Location: Los Angeles, CA 90025
Job Type: Hourly / Full-Time / On-Site
Schedule: Monday - Friday 8:30 am - 5:00 pm
About Us
Natura-Like Dental Implant Studio is a leading dental laboratory dedicated to providing high-quality dental prosthetics and services. We pride ourselves on our commitment to excellence and customer satisfaction.
About the Role
We are seeking a reliable, detail-oriented Administrative Assistant to join our dental laboratory team. This role is vital to ensuring smooth daily operations across departments, supporting technicians and management, and maintaining accurate records in our systems. The ideal candidate is organized, proactive, and able to manage multiple priorities efficiently in a fast-paced environment.
Key Responsibilities
Note: The duties listed below are not exhaustive. Responsibilities, tasks, and expectations may be modified or added as business needs evolve.
Print and distribute daily and next-day case lists
Locate and track all cases due today and tomorrow in Seazona
Notify technicians of urgent or upcoming cases
Update case locations and due dates in Seazona and on lab slips
Communicate with offices to confirm patient appointments or reschedule cases if needed
Answer incoming calls and emails; provide general administrative support
Review and update the office calendar and lab schedule
Open and sort packages, file payment-related emails, and manage deliveries
Order office supplies and materials from approved vendors (Amazon, dental suppliers, etc.)
Generate and send monthly statements and payment reminders through Seazona
Transfer and organize photos from iPad to office folders
Onboard and offboard employees through Vensure (offer letters, new hire forms, exit paperwork)
Manage inventory and update Excel tracking sheet
Maintain SDS files for new items
Request building repairs or maintenance as needed
Create shipping labels and coordinate returns
Prepare materials for lectures or events
Update the company handbook and safety training records
Send quotes, invoices, receipts, and statements via email
Print documents and other materials for the lab and customers
Add new clients to Seazona, send welcome kits, and verify client information (shade, billing, photos, etc.)
Qualifications
1+ years of administrative or office coordination experience (dental lab experience preferred)
Highschool Diploma required
Strong communication and organizational skills
Proficient with Microsoft Office, Gmail, Outlook, and CRM or case management systems (Seazona preferred)
Ability to multitask and meet deadlines in a fast-paced environment
Detail-oriented with excellent follow-through and problem-solving skills
Preferred Attributes
A can-do mindset and positive attitude
Willingness to help others and adapt to changing priorities
Dependable, punctual, and eager to learn new systems and processes
Compensation
Competitive hourly rate (based on experience)
Paid holidays
PTO and Sick hours
401k
Pay: $25.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Paid time off
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
