Job Description
Overview
Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.
AtkinsRéalis is looking for an Administrative Assistant(Project Administrator) to join our project team in St. John's, Newfoundland and Labrador, for a large‑scale project.
This position requires on-site (project office) presence 5 days a week.
Your role
Format, edit, proofread, and distribute outgoing correspondence, reports, proposals, and other documents in accordance with company templates and standards.
Prepare and distribute meeting agendas, notes, PowerPoint presentations, and required materials; record, draft, and circulate meeting minutes.
Classify, register, and maintain project documentation according to established document control procedures and specifications.
Organize, update, and maintain various administrative and project-related documents (corporate CVs, project fact sheets, statistical data, research information, etc.).
Manage incoming and outgoing mail—both electronic and physical—including logging, filing, and circulating information to ensure timely delivery to relevant teams.
Coordinate logistics for meetings, conference calls, and events, including scheduling, invitations, confirmations, and catering arrangements.
Maintain office supply inventories, manage filing systems, respond to inquiries, and contribute to improving administrative processes and office efficiency.
About you
At least 2 years proven experience as an Administrative Assistant in a project environment;
Experience of providing a high quality and efficient administration service;
Team player with ability to work autonomously and communicate at all levels with a positive, pro-active approach;
Excellent working knowledge of Microsoft Office suite of products (in particular Word, but also Teams, Outlook, Excel and PowerPoint);
Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff).
Reward & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.
Be rewarded.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Additional information
AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.
By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.
AtkinsRéalis is looking for an Administrative Assistant(Project Administrator) to join our project team in St. John's, Newfoundland and Labrador, for a large‑scale project.
This position requires on-site (project office) presence 5 days a week.
Your role
Format, edit, proofread, and distribute outgoing correspondence, reports, proposals, and other documents in accordance with company templates and standards.
Prepare and distribute meeting agendas, notes, PowerPoint presentations, and required materials; record, draft, and circulate meeting minutes.
Classify, register, and maintain project documentation according to established document control procedures and specifications.
Organize, update, and maintain various administrative and project-related documents (corporate CVs, project fact sheets, statistical data, research information, etc.).
Manage incoming and outgoing mail—both electronic and physical—including logging, filing, and circulating information to ensure timely delivery to relevant teams.
Coordinate logistics for meetings, conference calls, and events, including scheduling, invitations, confirmations, and catering arrangements.
Maintain office supply inventories, manage filing systems, respond to inquiries, and contribute to improving administrative processes and office efficiency.
About you
At least 2 years proven experience as an Administrative Assistant in a project environment;
Experience of providing a high quality and efficient administration service;
Team player with ability to work autonomously and communicate at all levels with a positive, pro-active approach;
Excellent working knowledge of Microsoft Office suite of products (in particular Word, but also Teams, Outlook, Excel and PowerPoint);
Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff).
Reward & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.
Be rewarded.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Additional information
AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.
By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Admin Executive sector. This role in St. John's offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
