Job Description
Full job description
Who We Are
At ERC Pathlight, we're on a mission to change lives—and we're looking for people who feel called to do the same.
As one of the nation's leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery.
Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope.
Why Join Us
When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You'll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always.
Here, your work matters. Your ideas matter. You matter.
If you're energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here.
Come build hope. Come save lives. Come grow with us.
Schedule: Mon-Fri
What you'll be doing:
The administrative assistant acts as the initial point of contact within Eating Recovery Center and Pathlight for patients and the public. This includes greeting and assisting patients, families and visitors as well as performing a number of administrative tasks to support the care team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Based on specific business needs at assigned the location, the Administrative Assistant performs necessary administrative duties, which may include:
Greeting/assisting visitors entering the facility: Obtaining signed confidentiality statements, issues vendor badges (if needed) and informs appropriate staff of arrival. Answers phones and directs calls to appropriate person.
Assisting with patient admissions: admitting the patient in medical records system, adding treatment team members, helping patients register in the portal, scanning admission documents, issuing admission day schedules, uploading appropriate forms, folder prep, print schedules
Sending welcome emails and other information to patients or families
Maintaining supply of patient/family binders and discharge packets
Scheduling meeting spaces
Ensuring staff breakrooms are stocked, lobby and common areas are tidy
Overseeing of incoming and outgoing mail/packages
Coordinating transportation
Supporting physicians and clinical teams in various capacities which may include scheduling rounds, individual patient appointments, and doctor-to-doctor calls.
Completing and reviewing admissions forms with the patient during admission, including obtaining Releases of Information.
Assisting with unit schedules
Pulling patients on the units for virtual doc appointments, setting up I-Pad (if applicable)
Assisting with new teammate orientation
Preparing and submitting patient logs
Scanning documents into the medical records system
Education
High School or GED – REQUIRED
Bachelors Degree - Healthcare, business or related field (PREFFERED)
REQUIRED QUALIFICATIONS:
Exceptional professionalism, interpersonal and organizational skills.
Ability to maintain confidentially and protect confidential information
Teammates working in a Colorado Residential Child Care facility (RCCF) must:
be at least twenty-one (21) years of age or
be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age.
Willingness to travel up to 25% of the time and working occasional nights and weekends.
#MATR
What We Offer
At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life.
We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career.
We also recognize that mental health is part of every person's experience. That's why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home.
When you thrive, you can do your best work. And your best work changes lives.
Who We Are
At ERC Pathlight, we're on a mission to change lives—and we're looking for people who feel called to do the same.
As one of the nation's leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery.
Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope.
Why Join Us
When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You'll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always.
Here, your work matters. Your ideas matter. You matter.
If you're energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here.
Come build hope. Come save lives. Come grow with us.
Schedule: Mon-Fri
What you'll be doing:
The administrative assistant acts as the initial point of contact within Eating Recovery Center and Pathlight for patients and the public. This includes greeting and assisting patients, families and visitors as well as performing a number of administrative tasks to support the care team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Based on specific business needs at assigned the location, the Administrative Assistant performs necessary administrative duties, which may include:
Greeting/assisting visitors entering the facility: Obtaining signed confidentiality statements, issues vendor badges (if needed) and informs appropriate staff of arrival. Answers phones and directs calls to appropriate person.
Assisting with patient admissions: admitting the patient in medical records system, adding treatment team members, helping patients register in the portal, scanning admission documents, issuing admission day schedules, uploading appropriate forms, folder prep, print schedules
Sending welcome emails and other information to patients or families
Maintaining supply of patient/family binders and discharge packets
Scheduling meeting spaces
Ensuring staff breakrooms are stocked, lobby and common areas are tidy
Overseeing of incoming and outgoing mail/packages
Coordinating transportation
Supporting physicians and clinical teams in various capacities which may include scheduling rounds, individual patient appointments, and doctor-to-doctor calls.
Completing and reviewing admissions forms with the patient during admission, including obtaining Releases of Information.
Assisting with unit schedules
Pulling patients on the units for virtual doc appointments, setting up I-Pad (if applicable)
Assisting with new teammate orientation
Preparing and submitting patient logs
Scanning documents into the medical records system
Education
High School or GED – REQUIRED
Bachelors Degree - Healthcare, business or related field (PREFFERED)
REQUIRED QUALIFICATIONS:
Exceptional professionalism, interpersonal and organizational skills.
Ability to maintain confidentially and protect confidential information
Teammates working in a Colorado Residential Child Care facility (RCCF) must:
be at least twenty-one (21) years of age or
be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age.
Willingness to travel up to 25% of the time and working occasional nights and weekends.
#MATR
What We Offer
At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life.
We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career.
We also recognize that mental health is part of every person's experience. That's why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home.
When you thrive, you can do your best work. And your best work changes lives.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the MIS Executive sector. This role in Seattle offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.