Administrative Assistant

Position: Admin AssistantJob Summary:The Admin Assistant is crucial in supporting both the sales team and administrative functions, ensuring smooth operations. Most sales and administrative assistants are responsible for clerical and organizational tasks like file organizing, data tracking, scheduling appointments, assisting other staff members, and drafting correspondences or messages. The ideal candidate will be detail-oriented, highly organized, and able to multitask effectively.Key Responsibilities:Review and maintain written and computer files, plus conduct data entryAssist in the coordination of administrative functions, including budget, personnel, meetings, and clerical dutiesResearch and collect informationAssist with all budget activities, including accountingAssist the sales team with administrative tasks related to sales processes.Help implement new programs, procedures, methods, and systemsConduct fiscal reviews, surveys, and collect information on administrative mattersResponsible for preparation of confidential documents and reportsMaintain meeting minutesCoordinate and schedule meetings and conferencesPerforms Administrative duties such as workflow, data tracking, client support, email， and not limited to other administrative operations.Prepares spreadsheet and keep online recordsPerform other job-related duties as assignedHelp implement new sales programs, procedures, methods, and systems.Provides operational and administrative support to assigned business unitMaintains records and prepares ad hoc documents/packages to be mailedCoordinates and organizes workflow of department projectsDevelops and maintains administration procedures, manuals, and office filesCoordinates facilities supportAdhere to company policies and work standardsAd-hoc administrative dutiesDesired Skills and Qualifications:High school diploma is usually required. An associate’s degree from an accredited college or university is usually preferred, but not requiredAbility to type a certain rate of words per minuteFamiliarity with graphic design and desktop publishingUnderstanding of Microsoft Office and/or Google WorkspaceAbility to write persuasivelyPrepare accurate reportsJob details:Employment Type: ContractDuration: 1 year, with the possibility of extension.Compensation: Given the full-time support required, the projected monthly income ranges from ₹30,000 to ₹40,000.Work Schedule: Monday to Friday, adhering to a night shift to align with US Time Zones- Multiple shifts available (5 AM – 2 PM PST / 5:30 PM – 2:30 AM IST) (8AM – 5PM PST/8:30 PM TO 5:30AM). Additionally, schedule may be changed contingent upon the role requirement.Location: Remote (Work from Home)Internet Requirements: A minimum internet speed of 50 Mbps is required, with a LAN connection recommended for optimal performance.Join Us:Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to make a significant impact in a growing company, we would love to hear from you.