Administrative Assistant

Qualifications
Great fit for candidates with 1-2+ years of recent Admin support experience in a professional/corporate office setting
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong typing skills, ideally 65+ wpm
Effective verbal and written communication skills
Team building skills
Attention to detail
Time management skills
Benefits
$23 - $25/hr. based on experience
Responsibilities
Responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations
Coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives
Coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency
Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process
Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates
Plan, coordinate and facilitate on-site and off-site meetings for the office
This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets
Prepare a variety of communication including emails, meeting agendas, and meeting minutes
Maintain a high level of accuracy in preparing information
Coordinate office furniture and supplies
Maintain office equipment
Maintain office supply inventory
Administer office access security (badging and keys)
Support Human Resource with new hires and terminations
Process office accounts payable invoices
Maintain office telephone communication system
Coordinate company mobile phones
Monitor fleet assignments and documentation
Coordinate rental vehicles
Oversee office petty cash and banking
Coordinate building maintenance
Job description
Equity Staffing has a new Office Admin opportunity with a nationally recognized Engineering & Construction Consulting company that is hiring in their STL office! Great fit for candidates with 1-2+ years of recent Admin support experience in a professional/corporate office setting.

$23 - $25/hr. based on experience

Onsite, office in Chesterfield, MO

Duties:
• Responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations
• Coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives
• Coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency
• Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process
• Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates
• Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes
• Maintain a high level of accuracy in preparing information
• Coordinate office furniture and supplies
• Maintain office equipment
• Maintain office supply inventory
• Administer office access security (badging and keys)
• Support Human Resource with new hires and terminations
• Process office accounts payable invoices
• Maintain office telephone communication system
• Coordinate company mobile phones
• Monitor fleet assignments and documentation
• Coordinate rental vehicles
• Oversee office petty cash and banking
• Coordinate building maintenance

Qualifications:
• Bachelor's or Associate's Degree, preferred
• 1-2+ years of recent Administrative support experience, preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong typing skills, ideally 65+ wpm
• Effective verbal and written communication skills
• Team building skills
• Attention to detail
• Time management skills