Job Description
Qualifications
Knowledge of correct and proper application of basic grammar, punctuation, and spelling
Knowledge, Skills and Abilities:Knowledge of AAOA Program mission, policies, and services
Knowledge of various cultures prevalent within YN AAOA PSA 10.Knowledge of standard filing practices and procedures, including data entry and records management
Working knowledge of Health Information Portability and Accountability Act (HIPAA).Knowledge of available resources within the community for medical and social services
Knowledge and proficiency in computer use, specifically Microsoft Office, Adobe
Knowledge of D365 system and iSolved system
Knowledge of tribal administrative policies and procedures
Knowledge of the Yakama Nation governmental organization
Ability to provide excellent customer service to elders, adults with disabilities, and caregivers
Ability to establish and maintain effective relationships with others
Ability to manage multiple complex projects and tasks while completing by deadlines
Ability to communicate effectively, both orally and in writing, with all levels of personnel including employees, supervisor, and elected officials, etc
Ability to demonstrate a high degree of personal integrity and be able to maintain strict confidentiality
Ability to work independently and productively with minimal supervision
Minimum Requirements:Successful completion of two (2) years of college-level accounting course ORAny equivalent combination of experience, training, and/or education
Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit
Required to pass a pre-employment drug test
Benefits
Administrative AssistantArea Agency on Aging (AAoA)Department of Human ServicesHourly Wage: $15.74-$17.72/Regular/Full-TimeResponsible for providing administrative assistance to the AAOA Program Manager when needed in areas of bookkeeping, time keeping, employee document processing, and budget preparation
Responsibilities
Will be responsible for providing superb customer service at the AAOA front desk reception to clients, vendors, and general public
Provides information and assistance as applicable in the office, community, or on the telephone
Screens inquiries to determine the type of assistance needed and handles accordingly
Assists clients and providers to complete forms for services
Responsible for administrative work assignments such as typing, filing, data entry, copying documents, compiling data for reporting purposes and handling incoming/outgoing mail
Is responsible for taking and transcribing meeting minutes and distributing as directed
Examples of Work Performed:Prepares drafts of correspondence, flyers, forms as directed by supervisor
Keep program calendars current with important dates and send through email calendar invites for meetings, training, etc
Remains informed of new policy developments and keeps supervisor appraised of any changes that may affect procedures
Communicates with Grants & Contracts, Finance, Central Accounting, and other programs regularly for status of documents processed
Perform opening and closing procedures
Ensure doors are locked at the end of the day
Administers operation of the front office in an efficient and organized manner
Records complete and accurate telephone messages for AAOA staff
Enters confidential client data and program statistic into the GETCARE/CLC database
Utilizes computer systems to retrieve data for Washington State Aging statistical reports, and regularly checks management bulletins for further instruction
Maintain professional representation of AAOA programs and services to the public
Fields incoming questions/needs to appropriate staff/departments/programs.Register clients for AAOA classes, disseminate necessary information, assures forms are complete and tracks documents
Attend AAOA meetings and trainings
Mentor on the job placements to help make them employable
Take minutes for AAOA meetings, transcribe the minutes, and distribute to AAOA staff
Completes monthly reports and keeps diligent records of all client interactions
Oversee and operate the Senior Famers Market Nutrition Program
Assists and maintain, track, and retrieve State and Tribal data on client services provided for assistance, minor home repair, transportation, case management, nursing services, family caregiver support program, congregate meals, home delivered meals, etc
Handles work assignments such as typing, filing, computer operations, copying, and distribution of important information
Maintain offices supplies by keeping track of supply inventory and order as necessary
Review employee files to ensure employee training certifications and job requirements are current, such as driver's license, food handler card, CPR card, defensive driving, etc
Keep lobby organized and clean
Ensures confidentiality is maintained and adhered to.May be assigned new duties and tasks not included on the position description, or to assist AAOA staff as requested by supervisor ensuring the efficient and effective functioning of the work unit to implement programming
Job description
Administrative AssistantArea Agency on Aging (AAoA)Department of Human ServicesHourly Wage: $15.74-$17.72/Regular/Full-TimeResponsible for providing administrative assistance to the AAOA Program Manager when needed in areas of bookkeeping, time keeping, employee document processing, and budget preparation. Will be responsible for providing superb customer service at the AAOA front desk reception to clients, vendors, and general public. Provides information and assistance as applicable in the office, community, or on the telephone. Screens inquiries to determine the type of assistance needed and handles accordingly. Assists clients and providers to complete forms for services. Responsible for administrative work assignments such as typing, filing, data entry, copying documents, compiling data for reporting purposes and handling incoming/outgoing mail. Is responsible for taking and transcribing meeting minutes and distributing as directed.Examples of Work Performed:Prepares drafts of correspondence, flyers, forms as directed by supervisor.Keep program calendars current with important dates and send through email calendar invites for meetings, training, etc.Knowledge of correct and proper application of basic grammar, punctuation, and spelling.Remains informed of new policy developments and keeps supervisor appraised of any changes that may affect procedures.Communicates with Grants & Contracts, Finance, Central Accounting, and other programs regularly for status of documents processed.Perform opening and closing procedures. Ensure doors are locked at the end of the day.Administers operation of the front office in an efficient and organized manner.Records complete and accurate telephone messages for AAOA staff.Enters confidential client data and program statistic into the GETCARE/CLC database. Utilizes computer systems to retrieve data for Washington State Aging statistical reports, and regularly checks management bulletins for further instruction.Maintain professional representation of AAOA programs and services to the public.Fields incoming questions/needs to appropriate staff/departments/programs.Register clients for AAOA classes, disseminate necessary information, assures forms are complete and tracks documents.Attend AAOA meetings and trainings.Mentor on the job placements to help make them employable.Take minutes for AAOA meetings, transcribe the minutes, and distribute to AAOA staff.Completes monthly reports and keeps diligent records of all client interactions.Oversee and operate the Senior Famers Market Nutrition Program.Assists and maintain, track, and retrieve State and Tribal data on client services provided for assistance, minor home repair, transportation, case management, nursing services, family caregiver support program, congregate meals, home delivered meals, etc.Handles work assignments such as typing, filing, computer operations, copying, and distribution of important information.Maintain offices supplies by keeping track of supply inventory and order as necessary.Review employee files to ensure employee training certifications and job requirements are current, such as driver's license, food handler card, CPR card, defensive driving, etc.Keep lobby organized and clean.Ensures confidentiality is maintained and adhered to.May be assigned new duties and tasks not included on the position description, or to assist AAOA staff as requested by supervisor ensuring the efficient and effective functioning of the work unit to implement programming.Knowledge, Skills and Abilities:Knowledge of AAOA Program mission, policies, and services.Knowledge of various cultures prevalent within YN AAOA PSA 10.Knowledge of standard filing practices and procedures, including data entry and records management.Working knowledge of Health Information Portability and Accountability Act (HIPAA).Knowledge of available resources within the community for medical and social services.Knowledge and proficiency in computer use, specifically Microsoft Office, Adobe.Knowledge of D365 system and iSolved system.Knowledge of tribal administrative policies and procedures.Knowledge of the Yakama Nation governmental organization.Ability to provide excellent customer service to elders, adults with disabilities, and caregivers.Ability to establish and maintain effective relationships with others.Ability to manage multiple complex projects and tasks while completing by deadlines.Ability to communicate effectively, both orally and in writing, with all levels of personnel including employees, supervisor, and elected officials, etc.Ability to demonstrate a high degree of personal integrity and be able to maintain strict confidentiality.Ability to work independently and productively with minimal supervision.Minimum Requirements:Successful completion of two (2) years of college-level accounting course ORAny equivalent combination of experience, training, and/or education.Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.Required to pass a pre-employment drug test.Preferred Requirements:Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.
Knowledge of correct and proper application of basic grammar, punctuation, and spelling
Knowledge, Skills and Abilities:Knowledge of AAOA Program mission, policies, and services
Knowledge of various cultures prevalent within YN AAOA PSA 10.Knowledge of standard filing practices and procedures, including data entry and records management
Working knowledge of Health Information Portability and Accountability Act (HIPAA).Knowledge of available resources within the community for medical and social services
Knowledge and proficiency in computer use, specifically Microsoft Office, Adobe
Knowledge of D365 system and iSolved system
Knowledge of tribal administrative policies and procedures
Knowledge of the Yakama Nation governmental organization
Ability to provide excellent customer service to elders, adults with disabilities, and caregivers
Ability to establish and maintain effective relationships with others
Ability to manage multiple complex projects and tasks while completing by deadlines
Ability to communicate effectively, both orally and in writing, with all levels of personnel including employees, supervisor, and elected officials, etc
Ability to demonstrate a high degree of personal integrity and be able to maintain strict confidentiality
Ability to work independently and productively with minimal supervision
Minimum Requirements:Successful completion of two (2) years of college-level accounting course ORAny equivalent combination of experience, training, and/or education
Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit
Required to pass a pre-employment drug test
Benefits
Administrative AssistantArea Agency on Aging (AAoA)Department of Human ServicesHourly Wage: $15.74-$17.72/Regular/Full-TimeResponsible for providing administrative assistance to the AAOA Program Manager when needed in areas of bookkeeping, time keeping, employee document processing, and budget preparation
Responsibilities
Will be responsible for providing superb customer service at the AAOA front desk reception to clients, vendors, and general public
Provides information and assistance as applicable in the office, community, or on the telephone
Screens inquiries to determine the type of assistance needed and handles accordingly
Assists clients and providers to complete forms for services
Responsible for administrative work assignments such as typing, filing, data entry, copying documents, compiling data for reporting purposes and handling incoming/outgoing mail
Is responsible for taking and transcribing meeting minutes and distributing as directed
Examples of Work Performed:Prepares drafts of correspondence, flyers, forms as directed by supervisor
Keep program calendars current with important dates and send through email calendar invites for meetings, training, etc
Remains informed of new policy developments and keeps supervisor appraised of any changes that may affect procedures
Communicates with Grants & Contracts, Finance, Central Accounting, and other programs regularly for status of documents processed
Perform opening and closing procedures
Ensure doors are locked at the end of the day
Administers operation of the front office in an efficient and organized manner
Records complete and accurate telephone messages for AAOA staff
Enters confidential client data and program statistic into the GETCARE/CLC database
Utilizes computer systems to retrieve data for Washington State Aging statistical reports, and regularly checks management bulletins for further instruction
Maintain professional representation of AAOA programs and services to the public
Fields incoming questions/needs to appropriate staff/departments/programs.Register clients for AAOA classes, disseminate necessary information, assures forms are complete and tracks documents
Attend AAOA meetings and trainings
Mentor on the job placements to help make them employable
Take minutes for AAOA meetings, transcribe the minutes, and distribute to AAOA staff
Completes monthly reports and keeps diligent records of all client interactions
Oversee and operate the Senior Famers Market Nutrition Program
Assists and maintain, track, and retrieve State and Tribal data on client services provided for assistance, minor home repair, transportation, case management, nursing services, family caregiver support program, congregate meals, home delivered meals, etc
Handles work assignments such as typing, filing, computer operations, copying, and distribution of important information
Maintain offices supplies by keeping track of supply inventory and order as necessary
Review employee files to ensure employee training certifications and job requirements are current, such as driver's license, food handler card, CPR card, defensive driving, etc
Keep lobby organized and clean
Ensures confidentiality is maintained and adhered to.May be assigned new duties and tasks not included on the position description, or to assist AAOA staff as requested by supervisor ensuring the efficient and effective functioning of the work unit to implement programming
Job description
Administrative AssistantArea Agency on Aging (AAoA)Department of Human ServicesHourly Wage: $15.74-$17.72/Regular/Full-TimeResponsible for providing administrative assistance to the AAOA Program Manager when needed in areas of bookkeeping, time keeping, employee document processing, and budget preparation. Will be responsible for providing superb customer service at the AAOA front desk reception to clients, vendors, and general public. Provides information and assistance as applicable in the office, community, or on the telephone. Screens inquiries to determine the type of assistance needed and handles accordingly. Assists clients and providers to complete forms for services. Responsible for administrative work assignments such as typing, filing, data entry, copying documents, compiling data for reporting purposes and handling incoming/outgoing mail. Is responsible for taking and transcribing meeting minutes and distributing as directed.Examples of Work Performed:Prepares drafts of correspondence, flyers, forms as directed by supervisor.Keep program calendars current with important dates and send through email calendar invites for meetings, training, etc.Knowledge of correct and proper application of basic grammar, punctuation, and spelling.Remains informed of new policy developments and keeps supervisor appraised of any changes that may affect procedures.Communicates with Grants & Contracts, Finance, Central Accounting, and other programs regularly for status of documents processed.Perform opening and closing procedures. Ensure doors are locked at the end of the day.Administers operation of the front office in an efficient and organized manner.Records complete and accurate telephone messages for AAOA staff.Enters confidential client data and program statistic into the GETCARE/CLC database. Utilizes computer systems to retrieve data for Washington State Aging statistical reports, and regularly checks management bulletins for further instruction.Maintain professional representation of AAOA programs and services to the public.Fields incoming questions/needs to appropriate staff/departments/programs.Register clients for AAOA classes, disseminate necessary information, assures forms are complete and tracks documents.Attend AAOA meetings and trainings.Mentor on the job placements to help make them employable.Take minutes for AAOA meetings, transcribe the minutes, and distribute to AAOA staff.Completes monthly reports and keeps diligent records of all client interactions.Oversee and operate the Senior Famers Market Nutrition Program.Assists and maintain, track, and retrieve State and Tribal data on client services provided for assistance, minor home repair, transportation, case management, nursing services, family caregiver support program, congregate meals, home delivered meals, etc.Handles work assignments such as typing, filing, computer operations, copying, and distribution of important information.Maintain offices supplies by keeping track of supply inventory and order as necessary.Review employee files to ensure employee training certifications and job requirements are current, such as driver's license, food handler card, CPR card, defensive driving, etc.Keep lobby organized and clean.Ensures confidentiality is maintained and adhered to.May be assigned new duties and tasks not included on the position description, or to assist AAOA staff as requested by supervisor ensuring the efficient and effective functioning of the work unit to implement programming.Knowledge, Skills and Abilities:Knowledge of AAOA Program mission, policies, and services.Knowledge of various cultures prevalent within YN AAOA PSA 10.Knowledge of standard filing practices and procedures, including data entry and records management.Working knowledge of Health Information Portability and Accountability Act (HIPAA).Knowledge of available resources within the community for medical and social services.Knowledge and proficiency in computer use, specifically Microsoft Office, Adobe.Knowledge of D365 system and iSolved system.Knowledge of tribal administrative policies and procedures.Knowledge of the Yakama Nation governmental organization.Ability to provide excellent customer service to elders, adults with disabilities, and caregivers.Ability to establish and maintain effective relationships with others.Ability to manage multiple complex projects and tasks while completing by deadlines.Ability to communicate effectively, both orally and in writing, with all levels of personnel including employees, supervisor, and elected officials, etc.Ability to demonstrate a high degree of personal integrity and be able to maintain strict confidentiality.Ability to work independently and productively with minimal supervision.Minimum Requirements:Successful completion of two (2) years of college-level accounting course ORAny equivalent combination of experience, training, and/or education.Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.Required to pass a pre-employment drug test.Preferred Requirements:Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant-AAoA position is now open for candidates interested in the Office Assistant Jobs sector. This role in Toppenish offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
