Job Description
Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Administrative Assistant (Bilingual) your responsibilities will include:
Working independently and within a team environment to support the client service staff to produce high quality client deliverables
Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
Managing electronic and paper-based client files and compilations of tax returns
Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
Preparing hard files for clients based on requests from the external client service team and new client setup processes
Data entry and maintenance of paper and electronics files, in accordance with the Firm's document retention and destruction policies and procedures
E-filing as required
Scan documents and embed in electronic file
Participate in training and stay current with Doane software
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Organize information and maintain database for marketing purposes using our contact relationship management software
Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Entering and maintaining client data using Microsoft Dynamics 365 software
General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be an Administrative Assistant (Bilingual)? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
Strong Word Processing Skills
2 to 4 yeas of administrative experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Ability to multi-task and prioritize
Exceptional client service mindset
Computer savvy - ability to learn and troubleshoot various computer programs
Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
This role is required to be onsite, in-office 5 days each week
Are you ready to Discover Your Purple?
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Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Administrative Assistant (Bilingual) your responsibilities will include:
Working independently and within a team environment to support the client service staff to produce high quality client deliverables
Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
Managing electronic and paper-based client files and compilations of tax returns
Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
Preparing hard files for clients based on requests from the external client service team and new client setup processes
Data entry and maintenance of paper and electronics files, in accordance with the Firm's document retention and destruction policies and procedures
E-filing as required
Scan documents and embed in electronic file
Participate in training and stay current with Doane software
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Organize information and maintain database for marketing purposes using our contact relationship management software
Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Entering and maintaining client data using Microsoft Dynamics 365 software
General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be an Administrative Assistant (Bilingual)? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
Strong Word Processing Skills
2 to 4 yeas of administrative experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Ability to multi-task and prioritize
Exceptional client service mindset
Computer savvy - ability to learn and troubleshoot various computer programs
Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
This role is required to be onsite, in-office 5 days each week
Are you ready to Discover Your Purple?
">
Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant (Bilingual) position is now open for candidates interested in the Back Office Jobs sector. This role in Moncton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
