Job Description
POSITION OVERVIEW
We are looking for a detail-oriented, proactive and trustworthy individual to join our team as an Administrative Assistant. This hybrid role combines accounting and administrative support with exposure to international purchasing and supply chain operations but not a limitation..
KEY RESPONSIBILITIES - Administrative & Accounting Support
Manage accounts payable and receivable records.
Assist in invoice processing, reconciliations, and general ledger entries.
Prepare payment schedules and track due dates.
Coordinate with external accountants for month-end closings and reports.
Maintain digital and physical filing systems for contracts and financial records.
Manage, clean and organize the front desk
Stock the copy rooms, snack room and lounge
Strong attention to detail and organizational skills
Basic accounting and data entry experience preferred
Ability to multitask in a fast-paced office environment
Professional communication skills
Support the office manager and administrative assistants
International Purchasing & Procurement
Place purchase orders and request quotes from international and local suppliers.
Support cost comparison reports and control spending based on budgets.
Track shipments, coordinate with freight forwarders and customs agents.
Analyze inventory levels and assist in reordering based on historical consumption.
Ensure accurate documentation for imports (commercial invoices, BLs, packing lists).
REQUIREMENTS
Fully bilingual – Spanish & English (spoken and written).
Minimum 2 years of experience in administrative role.
Basic accounting knowledge (QuickBooks or similar tools).
Intermediate Excel skills (data entry, formulas, cost comparison).
Strong communication and negotiation skills.
Excellent attention to detail, organization and confidentiality.
NICE TO HAVE
Experience with SAP B1, NetSuite, or similar ERP systems.
Previous experience in the food, retail, or import/export industries.
Knowledge of logistics and customs clearance processes.
Ability to grow into a purchasing coordinator .
WHAT WE OFFER
Stable full-time position in a growing company with international presence.
Professional and team-oriented work environment.
Opportunity to learn about global procurement and supply chain operations.
Salary based on experience .
Long-term growth and development opportunities.
Tipo de puesto: Tiempo completo
Sueldo: $17.00 - $22.00 la hora
Horas previstas: 40 por semana
Beneficios:
Paid time off
Escolaridad:
High school or equivalent (Obligatorio)
Lugar de trabajo: Empleo presencial
We are looking for a detail-oriented, proactive and trustworthy individual to join our team as an Administrative Assistant. This hybrid role combines accounting and administrative support with exposure to international purchasing and supply chain operations but not a limitation..
KEY RESPONSIBILITIES - Administrative & Accounting Support
Manage accounts payable and receivable records.
Assist in invoice processing, reconciliations, and general ledger entries.
Prepare payment schedules and track due dates.
Coordinate with external accountants for month-end closings and reports.
Maintain digital and physical filing systems for contracts and financial records.
Manage, clean and organize the front desk
Stock the copy rooms, snack room and lounge
Strong attention to detail and organizational skills
Basic accounting and data entry experience preferred
Ability to multitask in a fast-paced office environment
Professional communication skills
Support the office manager and administrative assistants
International Purchasing & Procurement
Place purchase orders and request quotes from international and local suppliers.
Support cost comparison reports and control spending based on budgets.
Track shipments, coordinate with freight forwarders and customs agents.
Analyze inventory levels and assist in reordering based on historical consumption.
Ensure accurate documentation for imports (commercial invoices, BLs, packing lists).
REQUIREMENTS
Fully bilingual – Spanish & English (spoken and written).
Minimum 2 years of experience in administrative role.
Basic accounting knowledge (QuickBooks or similar tools).
Intermediate Excel skills (data entry, formulas, cost comparison).
Strong communication and negotiation skills.
Excellent attention to detail, organization and confidentiality.
NICE TO HAVE
Experience with SAP B1, NetSuite, or similar ERP systems.
Previous experience in the food, retail, or import/export industries.
Knowledge of logistics and customs clearance processes.
Ability to grow into a purchasing coordinator .
WHAT WE OFFER
Stable full-time position in a growing company with international presence.
Professional and team-oriented work environment.
Opportunity to learn about global procurement and supply chain operations.
Salary based on experience .
Long-term growth and development opportunities.
Tipo de puesto: Tiempo completo
Sueldo: $17.00 - $22.00 la hora
Horas previstas: 40 por semana
Beneficios:
Paid time off
Escolaridad:
High school or equivalent (Obligatorio)
Lugar de trabajo: Empleo presencial
💡 Quick Summary
Seeking a career-building opportunity? The ADMINISTRATIVE ASSISTANT – BILINGUAL (SPANISH/ENGLISH) position is now open for candidates interested in the Helper Jobs sector. This role in Miami offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
