Job Description
Do you want to be part of a passionate, growing team? Do you want to be part of a Company that excels and exceeds? Do you take pride in delivering high quality in everything you do? Are you interested in a career with the Pacific Northwest's largest architectural glass fabricator?
If the answer is YES, then read on!
As an Administrative Assistant you are responsible for contributing to the overall efficiency and effectiveness of Vitrum Glass. This role involves a variety of tasks including front desk reception, directing requests and inquiries to the appropriate party, administration coordination, and ensuring smooth office operations. This role requires attention to detail, organization, and the ability to handle multiple tasks with a high level of professionalism.
Duties and Responsibilities
Answer telephone calls and greet office visitors in a prompt and courteous manner.
Ensure that requests and messages are handled and directed to the appropriate party.
Process incoming and outgoing mail and deliveries as required.
Maintain and update contact list.
Submit and reconcile expense reports as necessary.
Draft, edit, and compose correspondence.
Data entry tasks.
Coordinate preparations of company orientation documents, training documents, presentations, and purchase orders including compiling, editing, formatting, binding, and distributing.
Provide administrative support to the Shipping Department
Organize meeting rooms and restock meeting room fridges.
Coordinate and schedule vendor, supplier, and contractor services as needed.
Order and organize office and maintenance supplies, coffee, snacks, meals, and water as needed.
Organize, copy, and scan documents and files as required.
Plan and schedule events, meetings, appointments, and reservations.
Other duties, as assigned.
Required Qualifications
More than three years of experience in an Administrative Assistant role.
Proficient knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
Valid driver's licence.
Open to working after hours and on some weekends.
Strong written and verbal communication skills.
Professional, accommodating, and resourceful.
Extremely organized.
Strong multitasking and time-management skills.
Can handle sensitive information with the highest degree of integrity and confidentiality.
Strong attention to detail.
Resourceful, can-do attitude, and solution focused.
Comfortable interacting with all levels of the business including high-level executives and production workers.
Ability to work in a fast-paced environment and keep organized.
Able to take direction and follow through to completion.
Must be able to work both independently and in a team setting.
Equity Statement: Vitrum™ Glass Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required. Consistent with our commitment to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members, and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require accommodation, please advise the hiring manager or recruiter.
If the answer is YES, then read on!
As an Administrative Assistant you are responsible for contributing to the overall efficiency and effectiveness of Vitrum Glass. This role involves a variety of tasks including front desk reception, directing requests and inquiries to the appropriate party, administration coordination, and ensuring smooth office operations. This role requires attention to detail, organization, and the ability to handle multiple tasks with a high level of professionalism.
Duties and Responsibilities
Answer telephone calls and greet office visitors in a prompt and courteous manner.
Ensure that requests and messages are handled and directed to the appropriate party.
Process incoming and outgoing mail and deliveries as required.
Maintain and update contact list.
Submit and reconcile expense reports as necessary.
Draft, edit, and compose correspondence.
Data entry tasks.
Coordinate preparations of company orientation documents, training documents, presentations, and purchase orders including compiling, editing, formatting, binding, and distributing.
Provide administrative support to the Shipping Department
Organize meeting rooms and restock meeting room fridges.
Coordinate and schedule vendor, supplier, and contractor services as needed.
Order and organize office and maintenance supplies, coffee, snacks, meals, and water as needed.
Organize, copy, and scan documents and files as required.
Plan and schedule events, meetings, appointments, and reservations.
Other duties, as assigned.
Required Qualifications
More than three years of experience in an Administrative Assistant role.
Proficient knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
Valid driver's licence.
Open to working after hours and on some weekends.
Strong written and verbal communication skills.
Professional, accommodating, and resourceful.
Extremely organized.
Strong multitasking and time-management skills.
Can handle sensitive information with the highest degree of integrity and confidentiality.
Strong attention to detail.
Resourceful, can-do attitude, and solution focused.
Comfortable interacting with all levels of the business including high-level executives and production workers.
Ability to work in a fast-paced environment and keep organized.
Able to take direction and follow through to completion.
Must be able to work both independently and in a team setting.
Equity Statement: Vitrum™ Glass Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required. Consistent with our commitment to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members, and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish, and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require accommodation, please advise the hiring manager or recruiter.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant position is now open for candidates interested in the Receptionist & Front office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Receptionist & Front office Jobs is a plus.
