Description

The Department of Emergency Medicine in the Cumming School of Medicine invites applications for an Administrative Assistant - Canadian Task Force on Preventive Health Care. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The Canadian Task Force on Preventive Health Care is an independent body of primary care and prevention experts that was established by the Public Health Agency of Canada (PHAC) to develop clinical practice guidelines that support Canadian primary care providers in delivering preventive health care. The Task Force is responsible for tasks that include prioritizing topics for guidelines; working with scientific staff from the Global Health and Guidelines Division of PHAC to refine topics; working with two independent Evidence Review and Synthesis Centres (ERSC), which develop systematic evidence reviews; development of recommendation statements for guidelines; and working with the Knowledge Translation (KT) Program to facilitate dissemination and implementation by key stakeholders. For more information about the Task Force, go to www.canadiantaskforce.ca .

Reporting to the Principal Investigator.

Summary of Key Responsibilities (job functions include but are not limited to):
• Support the University of Calgary Principal Investigator in Task Force related activities
• Plan and coordinate day-to-day work independently while contributing to the combined needs of the Task Force Office members (Chair, Vice-Chair and Project Manager)
• Work with the Task Force Project Manager to organize logistics for 2 yearly in-person and 1 yearly virtual policy meetings, including flights/hotels/restaurant/audio -visual bookings and arrangements. Includes coordination of onsite logistics and troubleshooting problems as they arise. Some overnight travel may be required
• Resolve problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues
• Participate in the development and implementation of standard operation procedures. Recommend procedural changes to improve efficiency, including recommendations on staff requirements
• Complete financial forms such as travel expense forms, cheque requisitions, purchase orders and expense claims
• Write a variety of documents and formal notes, such as email correspondence, standard operating procedures, and detailed meeting minutes
• Format, word process, edit and proofread a variety of documents and materials
• Collect, verify, and input data into a variety of spreadsheets and databases
• Assist with SharePoint file organization and management
• Coordinate calendars and manage/resolve complex scheduling requests
• Organize video/teleconference meetings, including contacting attendees and preparing meeting materials
• Communicate with external stakeholders to obtain regulatory documents
• Triage requests from public, media, and external stakeholders

Qualifications / Requirements:
• Minimum Bachelor's Degree with 2 years related experience
• Excellent computer skills which include Microsoft Office suite/Office 365 (Word, Excel, PowerPoint, SharePoint, Skype for Business and Outlook)
• Ability to communicate effectively and listen attentively
• Excellent organizational and problem-solving skills
• Ability to work independently, take initiative, and manage multiple projects and timelines
• Excellent writing skills, with a proficiency in proofreading and grammar
• Meticulous attention to detail and capable of independent decision-making
• Ability to work collaboratively in a virtual team environment
• Good interpersonal skills and strong capacity for teamwork
• Fluency in French is an asset

Application Deadline: September 6, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse ****** orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.