Administrative Assistant | Chinese Speaking

Job description

Key Responsibilities: Office supplement management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints. Office asset management : regularly check the asset a)management quality and supervise and provide support if required. b) asset allocation c) asset disposal/ scrap Storage room management: Ensure office has enough stock and all the items placed in an organized and trackable system. Procurement assistant : to raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner. Meeting and event support: timely support to supervisors and departments, results-oriented. Business trip support : generated invitation letter, booking transportation and accommodation for visitors and staff relocation. Supplier management : Maintain regular communication with suppliers, and report issue to supplier in timely manner and mange supplier performance appraisal Others: occasionally cover reception if required. Weekly meeting and quarterly report to Line Manager. Person Specification: List details of Knowledge, Skills, Experience and Qualifications needed to do the job: Required: Hands-on and can-do attitude Well-organized and structured working style. Great communication ability. Good command of MS Office (Word, Excel, PowerPoint, Outlook) Team spirit, openness for an international environment and Chinese business culture Desired: 2 years + experience in similar role would be desired Fluency in both English and Chinese (written and spoken)