Administrative Assistant |COH Transitional Housing|

Job highlights

Identified by Google from the original job post

Qualifications

Two-year degree or college coursework,

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Knowledge of general office practices and procedures

Knowledge of effective and efficient recordkeeping practices and procedures

Knowledge of the English language including proper grammar and punctuation

Knowledge of basic mathematics and computer programs

Knowledge of accepted practices and techniques involved in budget and report preparation, recordkeeping, public relations, interpersonal relations, and business communications both oral and written

Knowledge of basic accounting or bookkeeping practices and procedures including ability to prepare spreadsheets

Knowledge of community web based Homeless Services programs

Ability to learn the broad scope of department operations and services in order to serve as an information resource and to provide assistance in a timely and effective manner

Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized

Ability to serve as an example of Salvationism and Christian stewardship and to demonstrate interest in the spiritual well-being of all personnel

Ability to gather, compile, and assemble information into a final product for letters, records, reports, etc

Ability to plan, organize, and prioritize work in order to accomplish work in compliance with quality standards and deadlines

Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision

Ability to prepare spreadsheets and to maintain computer databases

Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner

Ability to build and maintain effective and professional relationships with employees at Territorial Headquarters and throughout the Southern Territory

Ability to maintain the confidential nature of the department

Passionate

Compassionate

Uplifting

Brave

Trustworthy

Benefits

Pay Rate: $21.54 p/h

Employee Benefits

Medical, Dental and Vision Insurance

Paid Time Off (PTO) and Holiday Pay

Life Insurance

Retirement Plans and more!

Responsibilities

Position Type: Administrative Assistant - Regular Full Time

Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same

Assist Director in compiling information for contract bids and ensures that per-diem rates are applied with each contract performance date

Ensures that all resident man days are correct in the Client Track database

Collects monthly program fees from GPD Veterans, logs payment and fills out receipts

Balances monthly program fee and tracks all GPD residents for payment

This will be completed in excel database

Generates end of the month billing checks GPD, HCHV, Baptist Health, Catholic Charities man days for correct days and amounts

Completes spread sheets for VA< Baptist Health and Catholic Charities and checks for accuracy

This will all be completed in Excel database

four years progressively responsible experience performing administrative work in a general office,

Ability to serve as a lead worker to clerical personnel including assigning and monitoring work for accuracy and completeness

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather

Job description

Location: Palm Beach Area Command/Center of Hope - WPB, FL

Position Type: Administrative Assistant - Regular Full Time

Pay Rate: $21.54 p/h

About This Opportunity

Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.

Assist Director in compiling information for contract bids and ensures that per-diem rates are applied with each contract performance date.

Ensures that all resident man days are correct in the Client Track database.

Collects monthly program fees from GPD Veterans, logs payment and fills out receipts.

Balances monthly program fee and tracks all GPD residents for payment. This will be completed in excel database.

Generates end of the month billing checks GPD, HCHV, Baptist Health, Catholic Charities man days for correct days and amounts.

Completes spread sheets for VA< Baptist Health and Catholic Charities and checks for accuracy.

This will all be completed in Excel database.

What We Are Looking For In You

Two-year degree or college coursework,

and

four years progressively responsible experience performing administrative work in a general office,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Physical Requirements And Working Conditions

Knowledge of general office practices and procedures.

Knowledge of effective and efficient recordkeeping practices and procedures.

Knowledge of the English language including proper grammar and punctuation.

Knowledge of basic mathematics and computer programs.

Knowledge of accepted practices and techniques involved in budget and report preparation, recordkeeping, public relations, interpersonal relations, and business communications both oral and written.

Knowledge of basic accounting or bookkeeping practices and procedures including ability to prepare spreadsheets.

Knowledge of community web based Homeless Services programs.

Ability to learn the broad scope of department operations and services in order to serve as an information resource and to provide assistance in a timely and effective manner.

Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.

Ability to serve as an example of Salvationism and Christian stewardship and to demonstrate interest in the spiritual well-being of all personnel.

Ability to gather, compile, and assemble information into a final product for letters, records, reports, etc.

Ability to plan, organize, and prioritize work in order to accomplish work in compliance with quality standards and deadlines.

Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision.

Ability to prepare spreadsheets and to maintain computer databases.

Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.

Ability to build and maintain effective and professional relationships with employees at Territorial Headquarters and throughout the Southern Territory.

Ability to maintain the confidential nature of the department.

Ability to serve as a lead worker to clerical personnel including assigning and monitoring work for accuracy and completeness.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits

• Medical, Dental and Vision Insurance

• Paid Time Off (PTO) and Holiday Pay

• Life Insurance

• Retirement Plans and more!

To learn more about the name of the program or location, click here!

https://www.ministrytoolkit.org/assets/share/asset/adoe15uz5z

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the "Most Good" for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans. Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Five values at the heart of everything we do...We are...

• Passionate

• Compassionate

• Uplifting

• Brave

• Trustworthy

Additional Information

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the "Apply Now" icon at the bottom of this posting.

Application Submittal Period: August 20, 2024 - September 20, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!

Other Details

• Job Family FL-NON-EXEMPT

• Job Function Admin Support

• Pay Type Hourly

• Min Hiring Rate $21.54

• Job Start Date Tuesday, August 20, 2024

• Job End Date Friday, September 20, 2024

Apply Now