Job Description
Administrative Assistant, Compliance (Full-Time, 18-Month Term)
Location: This posting is for an existing vacancy in Wellington-Altus’ Winnipeg office.
Our organization:
Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and Wellington-Altus Private Wealth Inc.-the top-rated* investment dealer in Canada and one of Canada’s Best Managed Companies. With over $45 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.
Investment Executive 2025 Brokerage Report Card.
The opportunity:
Reporting to the Corporate Services Coordinator & Compliance Training and Development Lead, the Administrative Assistant, Compliance is responsible for supporting the firm’s compliance function by providing administrative and documentation support by managing file organization, drafting and preparing documents, and coordinating delivery of training. This position contributes to the smooth day-to-day operations of the department through accurate record-keeping, timely processing of compliance activities and effective communication.
Key responsibilities include:
Support and Administration
Maintaining accurate and organized filing systems for training records and compliance documentation.
Assisting in preparing and distributing training communications, announcements, and materials.
Tracking training assignments and completion status; follow up on outstanding items and escalate as needed.
Providing first-line support to employees on training requirements, course access, and basic technical issues.
Coordinating scheduling and logistics for training sessions, meetings, and related activities.
Compiling and maintaining reports on training participation, completion rates, and outstanding requirements.
Supporting internal reviews and audits by gathering and providing required documentation.
Assisting with updating standard operating procedures (SOPs) and training materials.
Providing general administrative support to the Compliance team, including ad hoc tasks and special projects.
General Office
Upholding confidentiality and handle sensitive information in accordance with company policies and regulatory requirements.
Coordinating meeting logistics, including room bookings and video conferencing, when applicable.
Performing other duties as assigned.
The ideal candidate will possess:
Bachelor’s degree in business administration, finance, or similar field of study, or equivalent combination of education and experience.
Minimum of one (1) year of experience in an administrative role, with exposure to compliance environment considered an asset.
Proficiency with the MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook.
Dependable and accountable, with the flexibility to adapt to change and support both daily tasks and longer-term goals.
Highly organized and detail‑oriented, able to prioritize tasks and handle multiple deadlines in a fast‑paced environment.
Strong written and verbal communication skills, with the ability to communicate professionally with Advisors and corporate staff.
Good problem‑solving and critical‑thinking skills, using sound judgment and working well with others.
Strong interpersonal skills, able to communicate effectively in person, by phone, and virtually.
Comfortable working in situations with changing priorities and competing demands.
Able to handle sensitive information with discretion and maintain a high level of confidentiality.
Conditions of employment:
Must be legally eligible to work in Canada.
A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.
Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all ****** orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.
If you require accommodation for the recruitment process, please let us know at the point of application.
To apply:
Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. Artificial Intelligence (AI) will be used to screen and assess candidates for this role. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com.
Location: This posting is for an existing vacancy in Wellington-Altus’ Winnipeg office.
Our organization:
Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and Wellington-Altus Private Wealth Inc.-the top-rated* investment dealer in Canada and one of Canada’s Best Managed Companies. With over $45 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.
Investment Executive 2025 Brokerage Report Card.
The opportunity:
Reporting to the Corporate Services Coordinator & Compliance Training and Development Lead, the Administrative Assistant, Compliance is responsible for supporting the firm’s compliance function by providing administrative and documentation support by managing file organization, drafting and preparing documents, and coordinating delivery of training. This position contributes to the smooth day-to-day operations of the department through accurate record-keeping, timely processing of compliance activities and effective communication.
Key responsibilities include:
Support and Administration
Maintaining accurate and organized filing systems for training records and compliance documentation.
Assisting in preparing and distributing training communications, announcements, and materials.
Tracking training assignments and completion status; follow up on outstanding items and escalate as needed.
Providing first-line support to employees on training requirements, course access, and basic technical issues.
Coordinating scheduling and logistics for training sessions, meetings, and related activities.
Compiling and maintaining reports on training participation, completion rates, and outstanding requirements.
Supporting internal reviews and audits by gathering and providing required documentation.
Assisting with updating standard operating procedures (SOPs) and training materials.
Providing general administrative support to the Compliance team, including ad hoc tasks and special projects.
General Office
Upholding confidentiality and handle sensitive information in accordance with company policies and regulatory requirements.
Coordinating meeting logistics, including room bookings and video conferencing, when applicable.
Performing other duties as assigned.
The ideal candidate will possess:
Bachelor’s degree in business administration, finance, or similar field of study, or equivalent combination of education and experience.
Minimum of one (1) year of experience in an administrative role, with exposure to compliance environment considered an asset.
Proficiency with the MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook.
Dependable and accountable, with the flexibility to adapt to change and support both daily tasks and longer-term goals.
Highly organized and detail‑oriented, able to prioritize tasks and handle multiple deadlines in a fast‑paced environment.
Strong written and verbal communication skills, with the ability to communicate professionally with Advisors and corporate staff.
Good problem‑solving and critical‑thinking skills, using sound judgment and working well with others.
Strong interpersonal skills, able to communicate effectively in person, by phone, and virtually.
Comfortable working in situations with changing priorities and competing demands.
Able to handle sensitive information with discretion and maintain a high level of confidentiality.
Conditions of employment:
Must be legally eligible to work in Canada.
A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.
Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all ****** orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.
If you require accommodation for the recruitment process, please let us know at the point of application.
To apply:
Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. Artificial Intelligence (AI) will be used to screen and assess candidates for this role. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Compliance (Full-Time, 18-Month Term) position is now open for candidates interested in the Admin Executive sector. This role in Winnipeg offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
