Administrative Assistant

Job highlights

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Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily

The requirements listed below are representative of the knowledge, skill, and/or ability required

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

REQUIREMENTS OF POSITION: Good organizational ability, and verbal and written communication skills

Ability to pass a pre-employment alcohol/drug screening test

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Must be at advanced level in Word, frequently using macros, tables, mail merge and special formatting

Proficient in Excel and Outlook

Benefits

Salary: $+0K plus potential bonus

Responsibilities

Assists Director of Real Estate and in-house legal counsel with all administrative and word processing functions by performing the following duties

Other duties may be assigned

Answers, screens and records phone calls in a professional and friendly manner

Types and makes revisions to correspondence, legal documents, leases, reports and memos with extreme attention to detail and accuracy

Interacts and handles requests from tenants, corporate offices and internal departments

Responds to all requests in a professional and timely manner

Reads and routes incoming mail, e-mail and faxes

Manages filing system and creates new files as needed

Assembles, orders and maintains an adequate supply of marketing materials for the organization

Maintains calendar and schedules all appointments

Codes and processes invoices to appropriate cost center

Prepares expense reports as needed

Prepares all necessary travel arrangements including airline, hotel, auto and restaurant reservations

Maintains the confidentiality of all data handled

Job description

Leading Hospitality organization in Costa Mesa is adding an Administrative Assistant to their Real Estate department.

This ROLE IS IN OFFICE and NOT REMOTE

Assists Director of Real Estate and in-house legal counsel with all administrative and word processing functions by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Answers, screens and records phone calls in a professional and friendly manner.

Types and makes revisions to correspondence, legal documents, leases, reports and memos with extreme attention to detail and accuracy.

Interacts and handles requests from tenants, corporate offices and internal departments. Responds to all requests in a professional and timely manner.

Reads and routes incoming mail, e-mail and faxes.

Manages filing system and creates new files as needed.

Assembles, orders and maintains an adequate supply of marketing materials for the organization.

Maintains calendar and schedules all appointments.

Codes and processes invoices to appropriate cost center. Prepares expense reports as needed.

Prepares all necessary travel arrangements including airline, hotel, auto and restaurant reservations.

Maintains the confidentiality of all data handled.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE and EDUCATION

Bachelor's degree (B. A.) from four-year college or university preferred; or five to seven years related experience and/or training; or equivalent combination of education and experience.

REQUIREMENTS OF POSITION: Good organizational ability, and verbal and written communication skills. Ability to pass a pre-employment alcohol/drug screening test. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be at advanced level in Word, frequently using macros, tables, mail merge and special formatting. Proficient in Excel and Outlook.

Salary: $+0K plus potential bonus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, ****** orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.