Administrative Assistant

Qualifications
Practicing Catholic
Previous successful office experience required
Clear communicator in speech and writing
Ability to comprehend a variety of spoken accents
Proficient in Windows, Microsoft Office suite and Gmail
Type at least 45 words per minute
Trustworthy with sensitive information
Sensitive and adaptable to the emotional state of each person contacting the office
Team Player: An ability to establish rapport, put people at ease, and show genuine interest in others' needs and feelings at appropriate times
Visual acuity both near and far, good eye/hand coordination, good hearing and speech
The ability to sit for extended periods, as well as to climb stairs periodically
Benefits
Hours, Environment & Compensation
Monday & Tuesday +am-5pm with lunch break
Supportive environment of faith and prayer
Starting wage $1+-21 hourly, no overtime, rate subject to qualifications and experience
Paid sick/personal time accumulates
Responsibilities
Seeking a part-time administrative assistant for Monday and Tuesday full days to work onsite
Answer phone calls and transfer as needed; direct persons arriving to the parish office
Data entry of parishioner contributions (weekly)
Prepare donor acknowledgment letters as larger gifts come in, and annually
Assure wedding files are complete for weddings celebrated here; send files out for weddings to be celebrated elsewhere; remind couples of payment and document deadlines
Give information over phone, email, and in person about services offered and initial paperwork corresponding to various sacraments and programs including social ministry services, baptisms, weddings, funerals, religious education, Mass requests, anointing of the sick, and confessions
Request information from ecclesiastical and civil entities via any means of communication
Office work including handwritten and digital forms, logs and registers
Prepare certificates pertaining to sacramental records and classes
Prepare documents and envelopes for mailing
Sort incoming mail and receive deliveries
File documents for various departments as needed
Job description
Overview

Seeking a part-time administrative assistant for Monday and Tuesday full days to work onsite.
Qualifications

· Practicing Catholic.

· Previous successful office experience required.

· Clear communicator in speech and writing. Ability to comprehend a variety of spoken accents.

· Spanish speaking, reading, writing a plus.

· Proficient in Windows, Microsoft Office suite and Gmail.

· Type at least 45 words per minute.

· Trustworthy with sensitive information.

· Sensitive and adaptable to the emotional state of each person contacting the office.

· Team Player: An ability to establish rapport, put people at ease, and show genuine interest in others' needs and feelings at appropriate times.
Duties

· Answer phone calls and transfer as needed; direct persons arriving to the parish office.

· Data entry of parishioner contributions (weekly)

· Prepare donor acknowledgment letters as larger gifts come in, and annually.

· Assure wedding files are complete for weddings celebrated here; send files out for weddings to be celebrated elsewhere; remind couples of payment and document deadlines.

· Give information over phone, email, and in person about services offered and initial paperwork corresponding to various sacraments and programs including social ministry services, baptisms, weddings, funerals, religious education, Mass requests, anointing of the sick, and confessions.

· Request information from ecclesiastical and civil entities via any means of communication.

· Office work including handwritten and digital forms, logs and registers.

· Prepare certificates pertaining to sacramental records and classes.

· Prepare documents and envelopes for mailing.

· Sort incoming mail and receive deliveries.

· File documents for various departments as needed.
Hours, Environment & Compensation

· Monday & Tuesday +am-5pm with lunch break. Supportive environment of faith and prayer.

· Starting wage $1+-21 hourly, no overtime, rate subject to qualifications and experience. Paid sick/personal time accumulates.
Physical Requirements

· Visual acuity both near and far, good eye/hand coordination, good hearing and speech.
• · The ability to sit for extended periods, as well as to climb stairs periodically.