Job Description
About Herbert Smith Freehills
As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity
We are seeking an Administrative Assistant to join our industry leading Digital Legal Delivery practice group to be based in Melbourne on a full-time basis working +:00 am – 5:15 pm.
In this role you will work closely with the practice groups Legal Assistants within the practice group to provide administrative support to legal and business services staff within our firm.
Your day will involve:
Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, matter management, reporting, booking meeting rooms, amending documents and any other administrative duties
Organising team events
This role will suit someone who is looking to commence their professional services career within a global top-tier environment.
Skills & experience:
To be successful in this role, you will have:
0-12 months administrative experience
Impeccable attention to detail
Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
Previous customer service experience
Demonstrated enthusiasm and proactivity in the workplace
Strong time management and organisational skills; ability to prioritise your time across several busy matters
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
We are not currently considering university students for this role.
What you can expect from us:
We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.
This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.
Team
Digital Legal Delivery
Working Pattern
Full time
Location
Melbourne
Contract type
Permanent Contract
Diversity & Inclusion
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.
As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity
We are seeking an Administrative Assistant to join our industry leading Digital Legal Delivery practice group to be based in Melbourne on a full-time basis working +:00 am – 5:15 pm.
In this role you will work closely with the practice groups Legal Assistants within the practice group to provide administrative support to legal and business services staff within our firm.
Your day will involve:
Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, matter management, reporting, booking meeting rooms, amending documents and any other administrative duties
Organising team events
This role will suit someone who is looking to commence their professional services career within a global top-tier environment.
Skills & experience:
To be successful in this role, you will have:
0-12 months administrative experience
Impeccable attention to detail
Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
Previous customer service experience
Demonstrated enthusiasm and proactivity in the workplace
Strong time management and organisational skills; ability to prioritise your time across several busy matters
Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
We are not currently considering university students for this role.
What you can expect from us:
We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.
This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.
Team
Digital Legal Delivery
Working Pattern
Full time
Location
Melbourne
Contract type
Permanent Contract
Diversity & Inclusion
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Digital Legal Delivery position is now open for candidates interested in the Legal Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.