Administrative Assistant

Job description

Depot Admin Assistant – Eastleigh (Full-Time, Permanent)

📍 Eastleigh Depot

💼 37.5 hours per week

💰 Competitive Salary + Bonus Scheme + Full Benefits

This is a hands-on admin role that sits right at the heart of a busy, fast-paced depot operation. You'll be the go-to support for everything from job sheet creation and hire quotes to customer calls and purchase orders. It’s varied, it’s people-facing, and it keeps the depot running smoothly day in, day out.

What you’ll be doing:

• Creating delivery and off-hire notes for equipment

• Building and sending out quotations for new and existing clients

• Handling incoming calls and customer queries

• Preparing job sheets for engineers

• Raising purchase orders and helping manage hire systems (InspHire, Goldmine)

• Chasing outstanding quotes and keeping databases updated

• Supporting both yard and office teams with day-to-day admin

• Taking on extra depot coordination tasks when managers are away

• Keeping your workspace tidy and following all health & safety protocols

What we’re looking for:

• Strong admin and organisational skills

• Confident communicator, both with customers and colleagues

• Good with numbers and attention to detail

• Comfortable with Microsoft Office and ideally systems like InspHire or Goldmine

• Flexible, proactive, and reliable

• Someone who enjoys being part of a team that actually gets stuff done

What’s in it for you:

• 23 days holiday (plus bank holidays), increasing with time

• Pension, private healthcare & life cover

• Bonus scheme tied to business performance

• Training, support, and real progression if you want it

• A secure, full-time, permanent role with real variety