Administrative Assistant

Full job description

About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.

Status

FTE: 1.000

Position Summary

The Administrative Assistant provides comprehensive administrative and clerical support to Employee Health Services, including managing medical files, scheduling assessments, preparing correspondence, and processing invoices. The incumbent will act as a key point of contact, assisting employees with referrals, Employee Family Assistance information and injury reporting. They will also provide support to the Manager and Ability Assistants with various health and safety-related tasks.

Job Duties/Responsibilities

facilitating referrals to health care professionals and referrals for functional capacity evaluations

providing information regarding the Employee and Family Assistance Program (EFAP)

providing advice and assistance to administrators regarding injury reporting protocol

scheduling appointments for physician assessments and forwarding supporting documentation

reviewing information and preparing correspondence for signature by the Manager

opening and maintaining confidential medical files and entering information into PeopleSoft

preparing receipts and invoices for payment

preparing meeting minutes for various committees

providing secretarial and administrative support to the Manager and Employee Health Services

providing support to the Ability Assistants relative to Work Related Injury Reports, Injury Reporting Hotline and WCB Reporting

Education/Qualifications

high school diploma plus a one year post-secondary program of studies

a minimum of one year of related experience preferably in an educational environment

ability to meet multiple deadlines in a high pressure environment

strong data entry skills

knowledge of human resources policies, regulations and procedures

proficiency with Microsoft Office, Google Workspace, PeopleSoft

Rate of Pay

$32.48 - $41.36 per hour

Closing

THIS POSITION IS TERM-DEFINITE TO AUGUST 28, 2026

Closing date for this competition is July 13, 2025.

Only those applicants being considered will be contacted. The Terms and Conditions of employment for Exempt staff may be viewed at www.epsb.ca/ourdistrict/careers/exempt/ #HP1